Job summary
So much more than simply 'admin'!
There's no doubt, in order to make a difference, we need great people providing support behind the scenes, and the value that you will bring cannot be underestimated.As a team we're committed to providing high quality education for our Junior doctors and we're looking for an enthusiastic and organised individual to support the delivery of our Postgraduate training programmes.
This is an interesting, fast paced and varied role working as part of an innovative education team. The post holder will have the opportunity to work with a variety of colleagues and further develop their existing administrative skills.
Main duties of the job
The Postgraduate Training Administrator will work closely with the Postgraduate Medical Education team within the Student, Trainee and Placement Support Department. They will be responsible for coordinating areas of the Postgraduate Teaching Programmes within Lancashire Teaching Hospitals NHS Foundation Trust, as commissioned by NHS England. You will be required to co-ordinate the GP Specialty Training (GPST) and the Internal Medicine Training (IMT) Teaching Programmes, working closely with the appropriate Training Programme Directors and Postgraduate Coordinators.
You will be required to organise all resources needed to support the streamlined delivery of the training programmes which includes setting up online sessions, booking Tutors, equipment, rooms etc. as required.
As our Postgraduate Training Administrator you will be a vital part of the team and will be required to support events and provide administrative assistance to the team. This includes support with Junior Doctor Inductions and Assessments. You will work closely with members of the Student, Trainee and Placement Support Team, along with other departments within the Workforce and Education directorate.
About us
Lancashire Teaching Hospitals NHS Foundation Trust prides itself on being a provider of excellent educational provisions and is an award winning training provider.
The Postgraduate Medical education team sits within the wider Student, Trainee and Placement Support team. We are a highly motivated team and pride ourselves on developing and delivering high quality education for all our junior doctors.
The successful applicant will share our enthusiasm and maintain good links with all Teams supporting the trainees, both within the Trust and externally, to ensure we continue to provide an excellent education service.
Job description
Job responsibilities
* The post holder will be required to organise all resources needed to support the streamlined delivery of the Postgraduate training programmes which includes arranging online sessions, booking Tutors, equipment, rooms etc. as required. They will also provide support for the ordering of teaching materials and catering requests for the IMT Programmme.
* Coordinate weekly teaching programmes for the GP Specialty Trainees (GPST) and the Internal Medicine Trainees (IMT)
* Work closely with the relevant Programme Directors to agree content for programmes, booking speakers and arranging all necessary resources
*Collate all session feedback and ensure this is fed back to the appropriate Tutors
* Maintain accurate trainee attendance records, deal with trainee queries and update e-portfolios
* Provide support for junior doctor inductions and assessments
* Liase with trainees regarding their mandatory training requirements
* Coordinate the Sector IMT Teaching Programme
* Provide support at Student, Trainee and Placement Support Team events withadministrative assistance in preparation for the event, as well as attending for on the day support
* Manage own workload, deferring to Manager when deemed necessary
Job description
Job responsibilities
* The post holder will be required to organise all resources needed to support the streamlined delivery of the Postgraduate training programmes which includes arranging online sessions, booking Tutors, equipment, rooms etc. as required. They will also provide support for the ordering of teaching materials and catering requests for the IMT Programmme.
* Coordinate weekly teaching programmes for the GP Specialty Trainees (GPST) and the Internal Medicine Trainees (IMT)
* Work closely with the relevant Programme Directors to agree content for programmes, booking speakers and arranging all necessary resources
*Collate all session feedback and ensure this is fed back to the appropriate Tutors
* Maintain accurate trainee attendance records, deal with trainee queries and update e-portfolios
* Provide support for junior doctor inductions and assessments
* Liase with trainees regarding their mandatory training requirements
* Coordinate the Sector IMT Teaching Programme
* Provide support at Student, Trainee and Placement Support Team events withadministrative assistance in preparation for the event, as well as attending for on the day support
* Manage own workload, deferring to Manager when deemed necessary
Person Specification
Qualifications
Essential
- NVQ Level 3 or equivalent
- Excellent IT skills
- Evidence of ongoing personal development.
Knowledge & Experience
Essential
- Experience of working in a busy office
- Methodical and organised approach to work, having the ability to prioritise and work accurately under pressure
- To be IT literate and have experience of setting up online meetings
- Ability to work within established procedures and timescales
Desirable
- General understanding of education in a health care setting
Person Specification
Qualifications
Essential
- NVQ Level 3 or equivalent
- Excellent IT skills
- Evidence of ongoing personal development.
Knowledge & Experience
Essential
- Experience of working in a busy office
- Methodical and organised approach to work, having the ability to prioritise and work accurately under pressure
- To be IT literate and have experience of setting up online meetings
- Ability to work within established procedures and timescales
Desirable
- General understanding of education in a health care setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
