Job summary
The Information Governance (IG) Team are seeking to recruit an Administrative Governance Assistant on a 12 month fixed term contract. The IG Team sit under the Digital Health Informatics Division and are a small team providing highly customer focused support to all areas of the Trust.
Information Governance is a framework that enables the Trust to handle personal information and other information that is sensitive or valuable, in a confidential and secure manner, to appropriate ethical and quality standards.
We are looking for an individual to provide a full and effective comprehensive range of administrative support, which will enable the department to fulfil its function to a high quality standard.
Are you familiar with key Microsoft Office packages such as Word, Excel, PowerPoint, have you experience in co-ordinating meetings, typing minutes and working in an administrative role in a busy office environment, then this job may be for you.
Main duties of the job
You will be required to;
- Support the IG Team with key governance functions
- Preparation of meetings, diary co-ordination and responding to email queries
- Support the function of Freedom of Information with general administrative duties
- Ensuring the Trust meets its obligation under the Information Governance/Freedom of Information function so that Trust processes reflect legal and national requirements.
You will contribute to the development of guidance documents to inform staff, patients and the public of their rights under the Data Protection Act 2018 and the General Data Protection Regulations. You will be a key support to the IG Team liaising with all departments across the Trust ensuring their compliance with the Data Security and Protection Toolkit.
You will have sound IT skills and a commitment to provide excellent customer service and be a team player with a flexible attitude to your day to day work with the ability to forge good working relationships both internal and external to the Trust. Attention to detail and the ability to work quickly and accurately is essential. As a valued member of the team you will deal with telephone, post and email queries in relation to IG and Freedom of Information and provide general clerical and administrative support to the team.
About us
Working with an enthusiastic Information Governance team who deal with key information compliance issues relating to the Trust and the wider Integrated Care System (ICS). You will be supporting and working alongside IG and FOI professionals in a small team. The team are currently working remotely/home working, however, are in regular communication over Microsoft Teams and other communication platforms.
Currently the postholder will be working remotely, however, you must be willing to work at Trust sites including Preston Business Centre. If you would like any further discussion relating to this post please contact Lesley Standish - information.governance@lthtr.nhs.uk
Job description
Job responsibilities
You will be working across the Information Governance (IG) team which includes the Freedom of Information (FOI) service. To provide support in facilitating all IG matters including the process to ensure the Trusts compliance with both data protection and freedom of information legislation.
You will support with various Information Governance (IG) processes including, but not limited to, preparing meeting documentation, supporting the IG Team in connection with data security breaches, assisting with IG meetings and aiding cyber security awareness.
The Administrative Governance Assistant will assist with the Information Governance function providing support with activities to help ensure good information governance practice across the Trust. Working with the IG Team in providing co-ordinated administrative support . The role is crucial to the delivery of one of the Trusts statutory duties and involves liaison with various disciplines and levels of staff throughout the Trust. The post holder will be required to;
- Support the IG Team with the key governance functions
- Prepare meeting documentation, and carry out general administrative duties.
- Support the function of Freedom of Information with general administrative duties
- Ensuring the Trust meets its obligation under the Information Governance/Freedom of Information function so that Trust processes reflect legal and national requirements.
You will support with various Information Governance (IG) processes including, but not limited to, supporting the IG Team in connection with data security breaches, assisting with IG meetings and aiding cyber security awareness.
You will contribute to the development of guidance documents to inform staff, patients and the public of their rights under the Data Protection Act 2018 and the General Data Protection Regulations. The post holder will be a key support to the IG Team liaising with all departments across the Trust ensuring their compliance with the Data Security and Protection Toolkit.
We require excellent organisational ability and to be able to demonstrate initiative in resolving problems when they arise, in a consistently high professional manner. You will act at all times in a manner that upholds the Trusts values
Job description
Job responsibilities
You will be working across the Information Governance (IG) team which includes the Freedom of Information (FOI) service. To provide support in facilitating all IG matters including the process to ensure the Trusts compliance with both data protection and freedom of information legislation.
You will support with various Information Governance (IG) processes including, but not limited to, preparing meeting documentation, supporting the IG Team in connection with data security breaches, assisting with IG meetings and aiding cyber security awareness.
The Administrative Governance Assistant will assist with the Information Governance function providing support with activities to help ensure good information governance practice across the Trust. Working with the IG Team in providing co-ordinated administrative support . The role is crucial to the delivery of one of the Trusts statutory duties and involves liaison with various disciplines and levels of staff throughout the Trust. The post holder will be required to;
- Support the IG Team with the key governance functions
- Prepare meeting documentation, and carry out general administrative duties.
- Support the function of Freedom of Information with general administrative duties
- Ensuring the Trust meets its obligation under the Information Governance/Freedom of Information function so that Trust processes reflect legal and national requirements.
You will support with various Information Governance (IG) processes including, but not limited to, supporting the IG Team in connection with data security breaches, assisting with IG meetings and aiding cyber security awareness.
You will contribute to the development of guidance documents to inform staff, patients and the public of their rights under the Data Protection Act 2018 and the General Data Protection Regulations. The post holder will be a key support to the IG Team liaising with all departments across the Trust ensuring their compliance with the Data Security and Protection Toolkit.
We require excellent organisational ability and to be able to demonstrate initiative in resolving problems when they arise, in a consistently high professional manner. You will act at all times in a manner that upholds the Trusts values
Person Specification
Qualifications
Essential
- oGeneral education to A-level or equivalent
Desirable
- oIG Qualification
- oFOI Qualification
Knowledge
Essential
- oExperience in handling FOI requests
- oExperience of Microsoft Windows packages to include word processing, database and power point
- oUnderstanding the NHS infrastructure and terminology
- oAble to liaise with specialists and experts in complex information areas
- oGood knowledge of Information Governance
Desirable
- oExperience of working in an Information Governance environment
Person Specification
Qualifications
Essential
- oGeneral education to A-level or equivalent
Desirable
- oIG Qualification
- oFOI Qualification
Knowledge
Essential
- oExperience in handling FOI requests
- oExperience of Microsoft Windows packages to include word processing, database and power point
- oUnderstanding the NHS infrastructure and terminology
- oAble to liaise with specialists and experts in complex information areas
- oGood knowledge of Information Governance
Desirable
- oExperience of working in an Information Governance environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
