Job summary
An exciting opportunity has arisen in the Adult Forensic Service for a motivated, enthusiastic and self-driven individual to undertake a role as a Team Administrator. The post holder will communicate with all levels of the management, clinical and admin teams
The Team Administrator will provide a full and comprehensive administrative service to the Senior Leadership Team ensuring the most efficient and effective use of resources. We aim to secure an individual with exceptional administrative skills and personal qualities to assist in supporting the Senior Leadership Team. You will be responsible for a variety of duties including the taking and typing of minutes, reports, other correspondence, diary Management and arranging meetings.
Supporting the Senior Leadership Teamyou will need to have attention to detail andbe afast-pacedperson whois able tomanage in an efficient manner.Ifyoupossessexcellent administration skills and have a positive approach come and work with us.
You will be a part of the Management Secretarial Team and will have excellent organisational and communication skills.
Main duties of the job
To be an initial point of contact for the service and respond to all enquiries in a professional and sensitive manner, and, to provide a responsive, comprehensive clerical and administrative service to the senior leadership team, to support them to provide an efficient and effective service for the benefit of this complex, and often challenging client group. Please see job description for the main duties of the role.
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Job description
Job responsibilities
See attached Job Description
Staff benefits
- Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Job description
Job responsibilities
See attached Job Description
Staff benefits
- Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Person Specification
Education/Qualifications
Essential
- Typing / word processing qualification RSA 3 or equivalent or demonstrable experience
- Educated to GCSE level including Maths and English or equivalent
- Highly developed office management skills
Desirable
- NVQ Level 2 in Business Administration or equivalent
- ECDL or equivalent IT qualification or experience
- Excel qualification / experience
- Experience of taking minutes
Knowledge and Experience
Essential
- Extensive experience of general office secretarial work
- Experience of diary management
- Experience of summarising and note taking to capture the main points of a discussion/informal meeting
- Experience of working with an electronic patient record system
- Experience of working as part of a team to achieve a shared vision/goal
- Experience of maintaining quality standards in one's work
Desirable
- Experience of working in the NHS particularly in a Mental Health setting
- Experience of audio typing
Skills and Ability
Essential
- Ability to use word processing and Microsoft Office Software Package e.g. Microsoft Excel, PowerPoint, and Access.
- Ability to use one's own initiative and prioritise workload
- Able to work well within a team
- Commitment to one's own professional development
- Good understanding of the need for accurate data and reporting.
Person Specification
Education/Qualifications
Essential
- Typing / word processing qualification RSA 3 or equivalent or demonstrable experience
- Educated to GCSE level including Maths and English or equivalent
- Highly developed office management skills
Desirable
- NVQ Level 2 in Business Administration or equivalent
- ECDL or equivalent IT qualification or experience
- Excel qualification / experience
- Experience of taking minutes
Knowledge and Experience
Essential
- Extensive experience of general office secretarial work
- Experience of diary management
- Experience of summarising and note taking to capture the main points of a discussion/informal meeting
- Experience of working with an electronic patient record system
- Experience of working as part of a team to achieve a shared vision/goal
- Experience of maintaining quality standards in one's work
Desirable
- Experience of working in the NHS particularly in a Mental Health setting
- Experience of audio typing
Skills and Ability
Essential
- Ability to use word processing and Microsoft Office Software Package e.g. Microsoft Excel, PowerPoint, and Access.
- Ability to use one's own initiative and prioritise workload
- Able to work well within a team
- Commitment to one's own professional development
- Good understanding of the need for accurate data and reporting.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
