Job summary
An exciting opportunity has arisen for both a full and part time Team Medical Administrator positions based at the Adult Community Mental Health Teams within Bolton.
Full time hours are Monday - Friday 9/5
Part time hours are to be discussed with successful applicant but will include a Wednesday and Thursday
Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.
Main duties of the job
Undertaking audio and clerical duties, minuting meetings, organising doctors diaries, booking clinics, maintaining high level of accuracy and data quality within the Patient Electronic record system. Typing of clinical letters and reports. Be the first point of contact for patients, carers and other health professionals. Liaising with GP's and other agencies such as Social Services, Coroners Office, general hospital administration etc. Be a member of the Multi-disciplinary team and attending daily zoning meetings. Ensuring all local and national data quality targets are monitored and adhered to
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Job description
Job responsibilities
Undertaking audio and clerical duties, minuting meetings, organising doctors diaries, booking clinics, maintaining high level of accuracy and data quality within the Patient Electronic record system. Typing of clinical letters and reports. Be the first point of contact for patients, carers and other health professionals. Liaising with GP's and other agencies such as Social Services, Coroners Office, general hospital administration etc. Be a member of the Multi-disciplinary team and attending daily zoning meetings. Ensuring all local and national data quality targets are monitored and adhered to
Job description
Job responsibilities
Undertaking audio and clerical duties, minuting meetings, organising doctors diaries, booking clinics, maintaining high level of accuracy and data quality within the Patient Electronic record system. Typing of clinical letters and reports. Be the first point of contact for patients, carers and other health professionals. Liaising with GP's and other agencies such as Social Services, Coroners Office, general hospital administration etc. Be a member of the Multi-disciplinary team and attending daily zoning meetings. Ensuring all local and national data quality targets are monitored and adhered to
Person Specification
Education
Essential
- o 2 years previous office experience or equal demonstrative experience
- * GCSE Maths and English or equivalent
Desirable
- o IT related qualification
- o RSA / NVQ qualification
Experience
Essential
- o Use of IT equipment
- o Working in a confidential environment
Desirable
- o Medical terminology
- o Contact with patients / service users
- o A patient administrative background
- o Knowledge of Performance and Data Quality
knowledge
Essential
- o The Data Protection Act
- o Patient Confidentiality
- o Use of office equipment
- o The importance of working as part of a team as well as using own initiative
Desirable
- o Use of EPR systems
- o Adaptable to new systems / processes
Skills and Ability
Essential
- o Effective time management skills
- o The ability to prioritise and plan conflicting and complex work demands
- o Outstanding communication Skills
- o Ability to be numerate and provide statistical data accurately.
Desirable
- o Patient administration background
- o Knowledge of the EPR system
- o Minute taking
- o Audio Typing
- o Knowledge of working within the NHS
Person Specification
Education
Essential
- o 2 years previous office experience or equal demonstrative experience
- * GCSE Maths and English or equivalent
Desirable
- o IT related qualification
- o RSA / NVQ qualification
Experience
Essential
- o Use of IT equipment
- o Working in a confidential environment
Desirable
- o Medical terminology
- o Contact with patients / service users
- o A patient administrative background
- o Knowledge of Performance and Data Quality
knowledge
Essential
- o The Data Protection Act
- o Patient Confidentiality
- o Use of office equipment
- o The importance of working as part of a team as well as using own initiative
Desirable
- o Use of EPR systems
- o Adaptable to new systems / processes
Skills and Ability
Essential
- o Effective time management skills
- o The ability to prioritise and plan conflicting and complex work demands
- o Outstanding communication Skills
- o Ability to be numerate and provide statistical data accurately.
Desirable
- o Patient administration background
- o Knowledge of the EPR system
- o Minute taking
- o Audio Typing
- o Knowledge of working within the NHS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
