Job summary
To support the medical secretary in providing a comprehensive administrative service to themedical teams with Salford Directorate.
You will be a well organised and experienced secretary with knowledge of medicalterminology. You will ensure all consultants and clinicians within your role are organised andequipped to fulfil their responsibilities.
Duties will include minuting of MDT ward rounds, typingof medical and other correspondence, actioning any requirements identified in minutes/typing,along with coordinating clinical activities.
Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.
Main duties of the job
- Undertake audio/clerical duties for your consultants, including minute taking, clinical letters, reports, discharge correspondence and clinical activity data inputting. This may include administrative support relating to consultant tutorial work.
- Deal with any admission enquiries using judgement and observing patient confidentiality at all times.
- Liaise on behalf of your consultants with multi-disciplinary team members with regard to requirements for joint outpatients work/care programming activity.
- As directed by your consultants, record activity onto appropriate medium meeting all required deadlines.
- Track all service users from referral to discharge ensuring all appointment and correspondence are within local and national targets.
- Ensure all discharge notification and summaries are generated and sent to General Practitioner within agreed timeframes.
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users
Job description
Job responsibilities
Full details of role and responsibility can be found in the attached job description and person specification.
Staff benefits
- Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Job description
Job responsibilities
Full details of role and responsibility can be found in the attached job description and person specification.
Staff benefits
- Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Person Specification
Education/Qualification
Essential
- Relevant level 3 competency-based qualification (such as RSA or NVQ), demonstrable previous office experience or equal demonstrative experience.
Desirable
- oIT related qualification.
Experience
Essential
- oUse of VDU. oWorking in a confidential environment oUse of office equipment. oTyping
Desirable
- oMedical terminology. oContact with patients / service users. oAudio typing.
Skills and abilities
Essential
- oEffective time management skills. oThe ability to prioritise tasks. oAn excellent telephone manner. oOutstanding communication skills. oAppropriate keyboard skills. oThe ability to navigate IT systems, inc. Excel, Work and PowerPoint.
Desirable
- Patient administration background oKnowledge of the Paris system. oAdvanced keyboard skills.
Person Specification
Education/Qualification
Essential
- Relevant level 3 competency-based qualification (such as RSA or NVQ), demonstrable previous office experience or equal demonstrative experience.
Desirable
- oIT related qualification.
Experience
Essential
- oUse of VDU. oWorking in a confidential environment oUse of office equipment. oTyping
Desirable
- oMedical terminology. oContact with patients / service users. oAudio typing.
Skills and abilities
Essential
- oEffective time management skills. oThe ability to prioritise tasks. oAn excellent telephone manner. oOutstanding communication skills. oAppropriate keyboard skills. oThe ability to navigate IT systems, inc. Excel, Work and PowerPoint.
Desirable
- Patient administration background oKnowledge of the Paris system. oAdvanced keyboard skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
