Job summary
An exciting opportunity has arisen for an experienced, self-motivated, flexible, and enthusiastic Team Secretary to join the admin team within the Bolton CAMHS Service.
You will provide secretarial support to the Bolton CAMHS clinical team which includes the senior leadership team, providing a full, comprehensive and confidential secretarial service to those, based on the Bolton CAMHS site.
Main duties of the job
You will support the clinical members of the team with a variety of administrative tasks to ensure the smooth running of the service and the best possible experience for children, young people and their families and carers.
The post holder will support coordination of clinical activity including managing referrals and appointments; will be responsible for the full secretarial service including typing of letters and reports; and will support the maintenance of complete and accurate patient records. Will undertake general office duties including typing of minutes, reports, other correspondence, actioning any requirements identified within the typing, diary management and dealing with telephone enquiries from both internal and external agencies. And will have good organisational, communication and interpersonal skills and be hard working, conscientious and committed.
In order to meet the needs of the Trust, you may be required from time to time to work outside of your normal geographical area of work. The Trust reserves the right to change your normal area of work to any other location within the Trust.
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over6,400members of staff, who deliver services from more than160locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Job description
Job responsibilities
Please see full Job description and Person Specification attached to this vacancy.
Staff benefits
- Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Job description
Job responsibilities
Please see full Job description and Person Specification attached to this vacancy.
Staff benefits
- Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Person Specification
Education/Qualifications
Essential
- Educated to Administration NVQ Level 2 or relevant administration xperience
Desirable
- ECDL or equivalent IT qualification or experience
Experience
Essential
- Experience of dealing with a range of people over the phone and face to face
- Experience of summarising and note taking in order to capture the main points of a discussion/informal meeting
- Experience of carrying out administrative duties to complete a piece of work in a methodical, efficient and timely manner to meet a set deadline
Desirable
- Experience of working in the NHS particularly in a Mental Health setting
- Experience of using an EPR system
Knowledge
Essential
- An awareness of policies & procedures in relation to confidentiality, information sharing, and child protection
Skills
Essential
- Ability to type using word processing and Microsoft Office Software Package e.g. Microsoft Excel, PowerPoint, and Access.
- Ability to use ones own initiative and prioritise workload
Desirable
- Able to take meeting minutes
Person Specification
Education/Qualifications
Essential
- Educated to Administration NVQ Level 2 or relevant administration xperience
Desirable
- ECDL or equivalent IT qualification or experience
Experience
Essential
- Experience of dealing with a range of people over the phone and face to face
- Experience of summarising and note taking in order to capture the main points of a discussion/informal meeting
- Experience of carrying out administrative duties to complete a piece of work in a methodical, efficient and timely manner to meet a set deadline
Desirable
- Experience of working in the NHS particularly in a Mental Health setting
- Experience of using an EPR system
Knowledge
Essential
- An awareness of policies & procedures in relation to confidentiality, information sharing, and child protection
Skills
Essential
- Ability to type using word processing and Microsoft Office Software Package e.g. Microsoft Excel, PowerPoint, and Access.
- Ability to use ones own initiative and prioritise workload
Desirable
- Able to take meeting minutes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
