Job summary
Please note - This role is not eligible forsponsorshipunless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.
The post holder is responsible for the administration management of the Salford Referral and Assessment Hub, single point of access. You will be responsible for the smooth implementation of administrate processes. The post holder will have line management responsibility for the Team Administrators within the team.
Duties will include minuting of meetings, typing of medical and other correspondence, actioning any requirements identified, along with coordinating clinical activities.
Main duties of the job
Manage and support the administration team offering guidance and training where needed.
Undertake audio/clerical duties for your consultants, including minutetaking, clinical letters, reports, discharge correspondence and clinical activity data inputting.
Provide first point of contact for written and telephone enquiries onbehalf of your consultants, using judgement to establish validity andpriority of the contact.
Monitor patient wait times and action according to waiting times standard.
Monitor and progress patient pathways.
To line manage the Team Administrators within the team, ensuring all Trust Policies and Procedures regarding HR are adhered to.
Plan and organise appointments in both the clinical diary systems and outlook diary systems and arrange travel / accommodation on behalf of your consultants when required.
Arrange visits and meetings as required using judgement and experience to act in emergency cases.
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Job description
Job responsibilities
To provide comprehensive administrative support and to manage and co-ordinate the administrative and ancillary support function, ensuring the most efficient and effective use of resources.
The post holder will have line management responsibility for the administration, clerical and support staff, and will be responsible for the coordination of the validation of all reports coming into the service in regards to data quality and data completeness. The post holder will be responsible for the assurance of meeting all local and national targets, flagging up any issues that may come to light.
You will be a well organised and experienced secretary with knowledge of medical terminology. You will ensure all consultants and clinicians within your role are organised and equipped to fulfil their responsibilities. To provide a full and comprehensive PA role for multiple consultants and staff within the Living Well Services.
The role will require travelling between Living Well bases within Salford supporting your staff.
Job description
Job responsibilities
To provide comprehensive administrative support and to manage and co-ordinate the administrative and ancillary support function, ensuring the most efficient and effective use of resources.
The post holder will have line management responsibility for the administration, clerical and support staff, and will be responsible for the coordination of the validation of all reports coming into the service in regards to data quality and data completeness. The post holder will be responsible for the assurance of meeting all local and national targets, flagging up any issues that may come to light.
You will be a well organised and experienced secretary with knowledge of medical terminology. You will ensure all consultants and clinicians within your role are organised and equipped to fulfil their responsibilities. To provide a full and comprehensive PA role for multiple consultants and staff within the Living Well Services.
The role will require travelling between Living Well bases within Salford supporting your staff.
Person Specification
Experience
Essential
- Line Management Experience
Desirable
Knowledge
Essential
- Knowledge of Microsoft Packages
Desirable
- Knowledge of working office environment
Experience
Essential
- Experience on working with targets
Person Specification
Experience
Essential
- Line Management Experience
Desirable
Knowledge
Essential
- Knowledge of Microsoft Packages
Desirable
- Knowledge of working office environment
Experience
Essential
- Experience on working with targets
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
