Go back
Greater Manchester Mental Health NHSFT

Medical Workforce Administrator

The closing date is 08 October 2025

Apply for this job

Job summary

We are looking to recruit a Medical Workforce administrator to work within our small and friendly Medical Workforce Team. The candidate will be expected to support the Medical Workforce Team in the provision of a range of support services, processes and procedures including the booking of temporary Medical Staff and Medical recruitment administration.

Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.

Main duties of the job

In this role you will be expected to carry out various duties, some of which but not exclusive are listed below.

  • To be the first point of contact regarding Trainee Doctor and Consultant rota queries for assigned areas.
  • To action swap requests to rotas ensuring compliance with the Trainee Doctors Contract (2016) rules and Working Time Regulations
  • To arrange locum cover for short term rota gaps with internal or external medical staff. Following Trust and NHS guidelines and compliance requirements. Placing bookings on the relevant Trust system i.e. NHSP Connect.
  • To support the Medical Workforce with drafting on call rota templates.
  • Be responsible for the absence inputting for medical staff on the appropriate recording mechanisms i.e. DRS Real Time, ESR, Healthroster etc. in a timely manner.
  • To process requests for long term locum cover based on the service need, ensuring compliant candidates are forwarded for consideration, liaising with external agencies regarding rates of pay in line with Trust and NHS England/NHS Improvement guidelines and other queries relevant to the role.
  • To support the Medical Workforce Advisor with tasks relating to trainee doctor rotations, including drafting Generic Work Schedules (GWS), setting up profiles for exception reporting, adding details to the relevant rostering software.

About us

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Details

Date posted

26 September 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum

Contract

Fixed term

Duration

8 months

Working pattern

Full-time

Reference number

437-7460401

Job locations

Harrop House

Prestwich Hospital

Prestwich

M25 3BL


Job description

Job responsibilities

Please see attached job description and person specification

Staff benefits

  • Pay Enhancements
  • 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
  • Excellent pension
  • Cycle to work scheme
  • Salary sacrifice car scheme
  • Wellbeing programme
  • Blue Light Card Discounts
  • fuelGenie Fuel Cards (for applicable roles)

Job description

Job responsibilities

Please see attached job description and person specification

Staff benefits

  • Pay Enhancements
  • 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
  • Excellent pension
  • Cycle to work scheme
  • Salary sacrifice car scheme
  • Wellbeing programme
  • Blue Light Card Discounts
  • fuelGenie Fuel Cards (for applicable roles)

Person Specification

Education/Qualification

Essential

  • GCSE Maths and English or Equivalent
  • NVQ level 3 relevant to the role or with equivalent work experience/ Typing qualification RSA 3/equivalent/ ECDL

Desirable

  • Word-processing qualification e.g. RSA II, III or ECDL
  • Certificate in Personnel Practice/CIPD level 3, working towards or willing to work towards

Experience

Essential

  • Experience of working in an administrative/clerical role
  • Experience of dealing with high volumes of work and working to set and flexible deadlines

Desirable

  • Experience of working in a similar post such as in a recruitment or ESR in another Trust or for another organisation.
  • Experience of using ESR or any other HR/Payroll IT system.
Person Specification

Education/Qualification

Essential

  • GCSE Maths and English or Equivalent
  • NVQ level 3 relevant to the role or with equivalent work experience/ Typing qualification RSA 3/equivalent/ ECDL

Desirable

  • Word-processing qualification e.g. RSA II, III or ECDL
  • Certificate in Personnel Practice/CIPD level 3, working towards or willing to work towards

Experience

Essential

  • Experience of working in an administrative/clerical role
  • Experience of dealing with high volumes of work and working to set and flexible deadlines

Desirable

  • Experience of working in a similar post such as in a recruitment or ESR in another Trust or for another organisation.
  • Experience of using ESR or any other HR/Payroll IT system.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Greater Manchester Mental Health NHSFT

Address

Harrop House

Prestwich Hospital

Prestwich

M25 3BL


Employer's website

https://www.gmmh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Greater Manchester Mental Health NHSFT

Address

Harrop House

Prestwich Hospital

Prestwich

M25 3BL


Employer's website

https://www.gmmh.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Medical Workforce Lead

Joanne Kenyon

joanne.kenyon@gmmh.nhs.uk

01619385262

Details

Date posted

26 September 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum

Contract

Fixed term

Duration

8 months

Working pattern

Full-time

Reference number

437-7460401

Job locations

Harrop House

Prestwich Hospital

Prestwich

M25 3BL


Supporting documents

Privacy notice

Greater Manchester Mental Health NHSFT's privacy notice (opens in a new tab)