Job summary
An opportunity has arisen for a part time (30 hours), highly motivated band 4 Team Administrator, to provide a comprehensive and efficient administration service for our Healthcare Team within the Barton Moss Secure Children's Home (SCH).
The SCH's provide high quality residential care to boys aged between 11 and 18. The boys can come from anywhere in England.
The post holder will provide a comprehensive and confidential administrative support to the Healthcare Team within Barton Moss Secure Children's Homes. The role will also include line management of junior members of the admin team.
As the Team Assistant you should have strong organisational and communication skills and be able to work closely and collaboratively with clinicians and managers and strive for high quality standards both personally and for the service. You will be responsible for dealing with queries, maintaining accurate records. As a point of telephone contact for the healthcare team, the ability to demonstrate excellent customer service is an essential part of this post. The candidate will also be able to demonstrate excellent organisational skills, sustain quality in their document production, manage their own workload on a day-to-day basis, and prioritise work to meet deadlines.
Main duties of the job
To provide a responsive, comprehensive, and innovative secretarial and administration service to the Healthcare team within Barton Moss Secure Children's Home.
As the Team Administrator you should have strong organisational and communication skills and be able to work closely and collaboratively with clinicians and managers and strive for high quality standards both personally and for the service. You will be responsible for dealing with queries, maintaining accurate records. As a point of telephone contact for the healthcare team, the ability to demonstrate excellent customer service is an essential part of this post. The candidate will also be able to demonstrate excellent organisational skills, sustain quality in their document production, manage their own workload on a day-to-day basis, and prioritise work to meet deadlines.
To provide line management and supervision to junior members of the administration team and cover other services when necessary.
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Job description
Job responsibilities
See attached detailed job description and person specification:
Staff benefits
-
- Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.
Job description
Job responsibilities
See attached detailed job description and person specification:
Staff benefits
-
- Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.
Person Specification
Qualifications
Essential
- RSA Level III or equivalent
Experience
Essential
- Experience of working in the administration and clerical field
- Experience of attending and taking minutes of meetings in order to support the Chair to achieve the desired outcomes
Desirable
- Experience of working in the administration and clerical field Experience of attending and taking minutes of meetings in order to support the Chair to achieve the desired outcomes Experience of planning and completing a piece of work in a methodical, efficient and timely manner to meet a set deadline Experience of following organisational and operational procedures and maintaining quality standards in ones work Experience of managing junior staff and providing supervision/appraisal Experience of recruiting junior administration staff
Knowledge
Essential
- Knowledge of Microsoft Office packages such as Word, Excel & Access
Skills and Abilities
Essential
- Ability to deal with a range of people including members of the public and other professionals in an effective manner
- Good organisational skills in order to maintain efficiency and ability to prioritise own and others workloads
- Motivated to work towards creating a safe, open and trusting environment
Other Requirements
Essential
- Basic knowledge of the needs of the client group and respect for peoples diversity
- Prepared to work flexibly to meet the needs of the service
Person Specification
Qualifications
Essential
- RSA Level III or equivalent
Experience
Essential
- Experience of working in the administration and clerical field
- Experience of attending and taking minutes of meetings in order to support the Chair to achieve the desired outcomes
Desirable
- Experience of working in the administration and clerical field Experience of attending and taking minutes of meetings in order to support the Chair to achieve the desired outcomes Experience of planning and completing a piece of work in a methodical, efficient and timely manner to meet a set deadline Experience of following organisational and operational procedures and maintaining quality standards in ones work Experience of managing junior staff and providing supervision/appraisal Experience of recruiting junior administration staff
Knowledge
Essential
- Knowledge of Microsoft Office packages such as Word, Excel & Access
Skills and Abilities
Essential
- Ability to deal with a range of people including members of the public and other professionals in an effective manner
- Good organisational skills in order to maintain efficiency and ability to prioritise own and others workloads
- Motivated to work towards creating a safe, open and trusting environment
Other Requirements
Essential
- Basic knowledge of the needs of the client group and respect for peoples diversity
- Prepared to work flexibly to meet the needs of the service
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
