Job summary
To manage the ward secretarial/administration service and be an integral member of the ward team. To assist the clinical leader, clinical team members and ward-based staff with all aspects of ward/patient related administrative tasks.
Main duties of the job
The post holder will be responsible for taking minutes of meetings for daily Board rounds on a rota basis together with minuting of Ward Team meetings.
Main duties include ensuring all patient related activity i.e. admission, discharge, section status and demographic information is recorded on electronic patient information system (PARIS) and that general administrative task such as scanning, filing and answering of calls in completed in a timely manner.
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over7000members of staff, who deliver services from more than160locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Job description
Job responsibilities
Please refer to the attached Personal Specification and Job Description for further details on the role and responsibilities.
Please be aware, the use of Artificial Intelligence (AI) when submitting an application is monitored and if you have used AI to generate an application, to please declare this on your application form.
We want to highlight the importance of integrity and authenticity in your application form and ask you to use AI tools responsibly to ensure your application form is a true reflection of your skills, knowledge and experiences.
We are looking for you to demonstrate personal experiences of how you meet the essential criteria and abide by Trust value of being open and Honest.
Job description
Job responsibilities
Please refer to the attached Personal Specification and Job Description for further details on the role and responsibilities.
Please be aware, the use of Artificial Intelligence (AI) when submitting an application is monitored and if you have used AI to generate an application, to please declare this on your application form.
We want to highlight the importance of integrity and authenticity in your application form and ask you to use AI tools responsibly to ensure your application form is a true reflection of your skills, knowledge and experiences.
We are looking for you to demonstrate personal experiences of how you meet the essential criteria and abide by Trust value of being open and Honest.
Person Specification
Education and Qualifications
Essential
- RSA level 2, NVQ level 2 or the equivalent experience
Experience
Essential
- Admin experience
- Punctual Reliable Flexible
- Good attendance record
- Able to manage in a high-pressured environment
- Working in a confidential environment.
- Use of office equipment
Desirable
- Patient administration background
- Knowledge of the PARIS system
- Experience with service users/Patients
- Previous secretarial experience
Knowledge
Essential
- The Data Protection Act
- Patient Confidentiality
Desirable
- Knowledge of the PARIS system/EPR
Skills and Abilities
Essential
- Time Management
- Prioritisation of Tasks
- Excellent telephone manner
- Excellent communication skills
- Minute taking
- Excellent keyboard skills
Person Specification
Education and Qualifications
Essential
- RSA level 2, NVQ level 2 or the equivalent experience
Experience
Essential
- Admin experience
- Punctual Reliable Flexible
- Good attendance record
- Able to manage in a high-pressured environment
- Working in a confidential environment.
- Use of office equipment
Desirable
- Patient administration background
- Knowledge of the PARIS system
- Experience with service users/Patients
- Previous secretarial experience
Knowledge
Essential
- The Data Protection Act
- Patient Confidentiality
Desirable
- Knowledge of the PARIS system/EPR
Skills and Abilities
Essential
- Time Management
- Prioritisation of Tasks
- Excellent telephone manner
- Excellent communication skills
- Minute taking
- Excellent keyboard skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
