Go back

Care Group Secretary (Senior Administrator)

Greater Manchester Mental Health NHSFT

Information:

This job is now closed

Job summary

The Care Group Secretary will provide a full and comprehensive administrative service to the Care Group. The postholder will be expected to coordinate the Senior Leadership Team secretaries across the Care Group ensuring the most efficient and effective use of resources. The postholder will be responsible for ensuring organisation the Care Group Triumvirate diaries and other senior managers diaries, preventing conflicts and ensuring the Care Group is represented by a Senior Leads at Trust Group (as appropriate).

The Care Group Secretary will be responsible for ensuring all administration requirements of the Care Group and other Senior Leaders in the Care Group have their administration needs met by planning of administration resource and supporting with forward planning.

Main duties of the job

The post holder will have line management responsibility for the admin and clerical staff within the Care Group and will be responsible for the coordination of the work and requirements identified, flagging up any issues that may come to light.

The Care Group Secretary will undertake general office duties including the taking and typing of minutes, reports, other correspondence, actioning any requirements identified within the typing. They will answer and manage calls and be the main point of contact for the Care Group Team.

About us

Greater Manchester Mental Health (GMMH) Foundation Trust employs over6,400members of staff, who deliver services from more than160locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Please see attached job description and person specification

  • 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
  • Excellent pension
  • Cycle to work scheme
  • Salary sacrifice car scheme
  • Wellbeing programme
  • Blue Light Card Discounts
  • fuelGenie Fuel Cards (for applicable roles)

Date posted

08 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

437-7058204

Job locations

Adult Forensic Services

Prestwich Hospital, Bury New Road

Prestwich

M25 3BL


Job description

Job responsibilities

Please see attached job description and person specification

Staff benefits

  • Pay Enhancements:

Band

Saturday (midnight to midnight) and any week day after 8pm and before 6am

All time on Sundays and Public Holidays (midnight to midnight)

1

Time plus 47%

Time plus 94%

2

Time plus 41%

Time plus 83%

3

Time plus 35%

Time plus 69%

4 9

Time plus 30%

Time plus 60%

  • 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
  • Excellent pension
  • Cycle to work scheme
  • Salary sacrifice car scheme
  • Wellbeing programme
  • Blue Light Card Discounts
  • fuelGenie Fuel Cards (for applicable roles)

Job description

Job responsibilities

Please see attached job description and person specification

Staff benefits

  • Pay Enhancements:

Band

Saturday (midnight to midnight) and any week day after 8pm and before 6am

All time on Sundays and Public Holidays (midnight to midnight)

1

Time plus 47%

Time plus 94%

2

Time plus 41%

Time plus 83%

3

Time plus 35%

Time plus 69%

4 9

Time plus 30%

Time plus 60%

  • 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
  • Excellent pension
  • Cycle to work scheme
  • Salary sacrifice car scheme
  • Wellbeing programme
  • Blue Light Card Discounts
  • fuelGenie Fuel Cards (for applicable roles)

Person Specification

Experience

Essential

  • Extensive Diary Management
  • Minuting complex meetings
  • Working with MDT or in NHS environment
  • Working knowledge of systems

Desirable

  • NHS Experience
  • Managing Staff
  • PARIS (EPR systems)

Knowledge and Skills

Essential

  • Reliability
  • Flexibility
  • Managing an information system
  • Team Working
  • Managing a team
  • Time Management
  • Report writing
  • Keen eye for detail

Desirable

  • NHS Experience
Person Specification

Experience

Essential

  • Extensive Diary Management
  • Minuting complex meetings
  • Working with MDT or in NHS environment
  • Working knowledge of systems

Desirable

  • NHS Experience
  • Managing Staff
  • PARIS (EPR systems)

Knowledge and Skills

Essential

  • Reliability
  • Flexibility
  • Managing an information system
  • Team Working
  • Managing a team
  • Time Management
  • Report writing
  • Keen eye for detail

Desirable

  • NHS Experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Greater Manchester Mental Health NHSFT

Address

Adult Forensic Services

Prestwich Hospital, Bury New Road

Prestwich

M25 3BL


Employer's website

https://www.gmmh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Greater Manchester Mental Health NHSFT

Address

Adult Forensic Services

Prestwich Hospital, Bury New Road

Prestwich

M25 3BL


Employer's website

https://www.gmmh.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Administration Manager

Hazel Jeffries

hazel.jeffries@gmmh.nhs.uk

Date posted

08 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

437-7058204

Job locations

Adult Forensic Services

Prestwich Hospital, Bury New Road

Prestwich

M25 3BL


Supporting documents

Privacy notice

Greater Manchester Mental Health NHSFT's privacy notice (opens in a new tab)