Job summary
The Professions and Quality department have an exciting opportunity to join them, to work and support and contribute to the administration services at Greater Manchester Mental Health NHS Trust.
The post holder will provide a comprehensive administration, data collection and secretarial support within the Clinical Skills and Professions and Quality team, and will provide accurate and timely collection/monitoring of data.
The postholder will have excellent organisational skills and time management skills with the ability to prioritise a busy workload in a fast-paced office environment.
Main duties of the job
The role will also involve data collection and monitoring, extracting data from various systems and reporting as required, providing support for high level meeting including providing detailed minutes, organisation of meetings and preparation of agenda and papers for meetings. In addition to this, the post holder will be expected to support the Professions and Quality Administration Manager with providing a high-class administrative service for the Professions and Quality team to meet the Team's strategic objectives.
The postholder will have excellent organisational skills and time management skills with the ability to prioritise a busy workload in a fast-paced office environment.
Please see attached job description and personal specification for further details.
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over6,400members of staff, who deliver services from more than160locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Job description
Job responsibilities
See attached detailed job description and person specification:
Staff benefits
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Job description
Job responsibilities
See attached detailed job description and person specification:
Staff benefits
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Person Specification
Education / Qualifications
Essential
- NVQ Level 3 in Business Administration or equivalent experience
- GCSE in English and Maths, or equivalent.
Desirable
Experience
Essential
- Experience of working in a busy office environment.
- PA experience for senior managers
- Extensive experience of working with Microsoft Office packages including Teams, excel, access, word, powerpoint
- Experience of diary management
- Experience of minuting high-level meetings and preparing for meetings.
Desirable
- Experience of working in the NHS
- Experience of using health roster, NHS supplies and integra
- Experience of managing own workload and making own decisions on regular basis
- Previous experience in supporting senior managers
- Experience of using a Sharepoint system
Knowledge
Essential
- Knowledge of GDPR and the need for confidentiality
- Knowledge of computer systems and understanding of working with Microsoft Office Packages.
- Knowledge of databases
- Knowledge of risk, health and safety principles
Desirable
- NHS processes for confidentiality, etc.
Skills and Abilities
Essential
- oTime management oExcellent ability in multitasking oIntuitive oTeam player oFlexible in approach to work oWorking well under pressure oPunctual oAttention to detail oAbility to use own initiative oGood communication at all levels, through various communication methods.
- oAbility to work without close supervision using own initiative oability work under pressure whilst demonstrating sound organisational skills oStrong proficiency in the use of IT systems and software programmes (including Microsoft Office)
- oAbility to use the internet to research and obtain resource information oAbility to use tact and diplomacy when dealing with highlight sensitive issues
Other requirements
Essential
- oOccasional travel may be required for meetings/training, willingness to be flexible.
- oWilling to carry out all duties and responsibilities of the post in accordance with Equal Opportunities and Equality and Diversity policies and principles
- oSmart and presentable appearance.
Person Specification
Education / Qualifications
Essential
- NVQ Level 3 in Business Administration or equivalent experience
- GCSE in English and Maths, or equivalent.
Desirable
Experience
Essential
- Experience of working in a busy office environment.
- PA experience for senior managers
- Extensive experience of working with Microsoft Office packages including Teams, excel, access, word, powerpoint
- Experience of diary management
- Experience of minuting high-level meetings and preparing for meetings.
Desirable
- Experience of working in the NHS
- Experience of using health roster, NHS supplies and integra
- Experience of managing own workload and making own decisions on regular basis
- Previous experience in supporting senior managers
- Experience of using a Sharepoint system
Knowledge
Essential
- Knowledge of GDPR and the need for confidentiality
- Knowledge of computer systems and understanding of working with Microsoft Office Packages.
- Knowledge of databases
- Knowledge of risk, health and safety principles
Desirable
- NHS processes for confidentiality, etc.
Skills and Abilities
Essential
- oTime management oExcellent ability in multitasking oIntuitive oTeam player oFlexible in approach to work oWorking well under pressure oPunctual oAttention to detail oAbility to use own initiative oGood communication at all levels, through various communication methods.
- oAbility to work without close supervision using own initiative oability work under pressure whilst demonstrating sound organisational skills oStrong proficiency in the use of IT systems and software programmes (including Microsoft Office)
- oAbility to use the internet to research and obtain resource information oAbility to use tact and diplomacy when dealing with highlight sensitive issues
Other requirements
Essential
- oOccasional travel may be required for meetings/training, willingness to be flexible.
- oWilling to carry out all duties and responsibilities of the post in accordance with Equal Opportunities and Equality and Diversity policies and principles
- oSmart and presentable appearance.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
