Job summary
To work in the Administration Team performing a range of administration duties including monitoring the Accounts Payable email inbox, printing off all relevant documentation, process credit card payment requests, monitor the Finance enquiries email box, answer finance department telephone enquiries, open post and distribute accordingly. To provide cover within the AP & AR teams when required.
An exciting opportunity has arisen for a motivated and numerate individual to work as an Administration Assistant within the Admin Team based in the Finance Department.
As a member of the team, you will be responsible for completing a range of administration duties including monitoring the Accounts Payable email inbox, printing off all relevant documentation, process credit card payment requests, monitor the Finance enquiries email box, answer finance department telephone enquiries, open post and distribute accordingly. To provide cover within the AP & AR teams when required.
Main duties of the job
Administration Duties
To monitor the Accounts Payable email inbox and print off all relevant documentation.
To open post received into the finance department and distribute accordingly.
To maintain a supply of stationery for the finance department and place orders on the NHS Supply Chain system to replenish agreed stock levels.
To monitor the Finance Enquiries email inbox and direct enquiries to the relevant finance team.
To process credit card payment requests using the Trust credit card.
To answer finance department telephone enquiries and transfer to the relevant team.
To co-ordinate and file the finance department teams timesheets.
To 'Meet and greet' visitors to the finance department by responding to the 'intercom' system in a courteous, friendly, and helpful manner.
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over6,400members of staff, who deliver services from more than160locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Job description
Job responsibilities
Please see attached job description and person specification
Staff benefits
- Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Job description
Job responsibilities
Please see attached job description and person specification
Staff benefits
- Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Person Specification
Qualifications
Essential
- GCSE Maths at grade A to C or equivalent qualification
- GCSE English at grade A to C or equivalent qualification
Desirable
- Studying towards AAT or equivalent
Experience
Essential
- oUse of Microsoft Emails
- oUse of Excel & Word
- oUse of a financial computer system
- oPerforming administration tasks.
- oWorking in an office environment
Desirable
- oFinance office environment
- oNHS finance
- oData Input (High Volume)
Knowledge
Essential
- oKnowledge of various finance department functions.
Desirable
- oKnowledge of VAT
- oKnowledge of the BPPC
Skills
Essential
- oApplication form completed in a clear and concise manner
- oNumeracy
- oGood organisation
- oGood communication
- oAccurate data input
- oAbility to work to deadlines
Other
Essential
- oTeam worker with flexible approach
- oConfidence in dealing with people
- oUnderstanding of confidentiality
- oInitiative
Person Specification
Qualifications
Essential
- GCSE Maths at grade A to C or equivalent qualification
- GCSE English at grade A to C or equivalent qualification
Desirable
- Studying towards AAT or equivalent
Experience
Essential
- oUse of Microsoft Emails
- oUse of Excel & Word
- oUse of a financial computer system
- oPerforming administration tasks.
- oWorking in an office environment
Desirable
- oFinance office environment
- oNHS finance
- oData Input (High Volume)
Knowledge
Essential
- oKnowledge of various finance department functions.
Desirable
- oKnowledge of VAT
- oKnowledge of the BPPC
Skills
Essential
- oApplication form completed in a clear and concise manner
- oNumeracy
- oGood organisation
- oGood communication
- oAccurate data input
- oAbility to work to deadlines
Other
Essential
- oTeam worker with flexible approach
- oConfidence in dealing with people
- oUnderstanding of confidentiality
- oInitiative
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
