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PA / Quality Co-Ordinator

Greater Manchester Mental Health NHSFT

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This job is now closed

Job summary

An exciting opportunity has arisen for an experienced PA / Senior Administrator to join the Health & Justice Quality Team.

This post is crucial to the smooth and effective running of Health & Justice Services, providing comprehensive personal assistant support to the Head of Nursing & Quality and supporting the wider Quality team. The post holder is responsible for organising and servicing key meetings, managing small projects and supporting other key functions within the department including the co-ordination of Health & Justice Quality Performance relating to Her Majesty's Inspectorate of Prisons, Care Quality Commission, Health and Justice Performance and Quality Indicators.

The post holder will have experience of managing complex and sensitive business matters including working at senior management level, experience of administering senior management meetings, taking and producing accurate formal minutes. The post holder will have excellent organisational and forward planning skills and the ability to prioritise competing demands and work to tight deadlines.

Main duties of the job

To provide a comprehensive personal assistant support to the Head of Nursing & Quality and the wider Quality team.

Drafting of reports, papers and presentations as requested by the Head of Nursing & Quality and the wider Quality team.

Preparing appropriate management reports adhering to corporate formatting and deadlines on behalf of the Head of Nursing & Quality and wider Quality team.

To arrange and co-ordinate regular 1-1 meetings with Quality Matrons and site visits with Service Managers ensuring appropriate documentation is obtained and distributed for meetings.

To manage the organisation of key service meetings, including monthly multi-agency meetings including Patient Safety, Patient Engagement, Quality Improvement, Quality Team meetings and other adhoc meetings.

Line management of appropriate administrative staff within Health & Justice Services, including responsibility for training, PDRs, appraisals and staff development reviews, sick absence.

To undertake and participate in the Trusts appraisal/performance review process and knowledge and skills framework.

To undertake a range of small projects on behalf of the Head of Quality & Nursing.

To co-ordinate the collation, submission, distribution and uploading of evidence for audit standards (HMIP, CQC, HJIP) using appropriate systems and processes.

About us

Greater Manchester Mental Health (GMMH) Foundation Trust employs over6,400members of staff, who deliver services from more than160locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Date posted

03 November 2023

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

437-5708934

Job locations

HMPYOI Hindley

Barracks Road, Bickershaw

Wigan

WN2 5TH


Job description

Job responsibilities

See attached detailed job description and person specification:

Staff benefits

  • Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
  • 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
  • Excellent pension
  • Cycle to work scheme
  • Salary sacrifice car scheme
  • Wellbeing programme
  • Blue Light Card Discounts

Job description

Job responsibilities

See attached detailed job description and person specification:

Staff benefits

  • Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
  • 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
  • Excellent pension
  • Cycle to work scheme
  • Salary sacrifice car scheme
  • Wellbeing programme
  • Blue Light Card Discounts

Person Specification

Qualifications

Essential

  • NVQ L3 Business Administration or equivalent experience

Desirable

  • Project Management qualification

Skills and Abilities

Essential

  • Advanced knowledge of Microsoft Office applications

Experience

Essential

  • Experience of managing complex and sensitive business matters including experience as a Personal Assistant at Senior Management or Director level in a complex environment.
  • Experience of administering senior management meetings and taking and producing accurate formal minutes.

Desirable

  • Experience of working within a secure/prison environment.
  • Knowledge and understanding of NHS functions, policies, procedures, organisational structures and terminology
Person Specification

Qualifications

Essential

  • NVQ L3 Business Administration or equivalent experience

Desirable

  • Project Management qualification

Skills and Abilities

Essential

  • Advanced knowledge of Microsoft Office applications

Experience

Essential

  • Experience of managing complex and sensitive business matters including experience as a Personal Assistant at Senior Management or Director level in a complex environment.
  • Experience of administering senior management meetings and taking and producing accurate formal minutes.

Desirable

  • Experience of working within a secure/prison environment.
  • Knowledge and understanding of NHS functions, policies, procedures, organisational structures and terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Greater Manchester Mental Health NHSFT

Address

HMPYOI Hindley

Barracks Road, Bickershaw

Wigan

WN2 5TH


Employer's website

https://www.gmmh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Greater Manchester Mental Health NHSFT

Address

HMPYOI Hindley

Barracks Road, Bickershaw

Wigan

WN2 5TH


Employer's website

https://www.gmmh.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Head of Nursing & Quality, Health & Justice

Karen Morley

karen.morley@gmmh.nhs.uk

Date posted

03 November 2023

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

437-5708934

Job locations

HMPYOI Hindley

Barracks Road, Bickershaw

Wigan

WN2 5TH


Supporting documents

Privacy notice

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