Administration Assistant
This job is now closed
Job summary
To provide an efficient and effective clerical service to the Capital, Estates & Facilities team.
The post holder will provide an efficient and professional administration service ensuring quality service to all users.
The post holder will ensure that all administration processes are carried out in a timely and accurate manner.
To have a flexible approach in providing administration support to the CEF teams
Communication will be required via telephone, face-to-face and TEAMs therefore good communication skills are essential.
Main duties of the job
- To process requisitions and official orders all in accordance with the Trust's Standing Financial Instructions on behalf of the CEF Managers/Supervisors.
- Liaising with the Suppliers and making sure all correct information is given when orders are being placed & prices.
- Liaising with all departments to book service or requested new works, making sure all correct information given to the supplier.
- Attending site visits every month making all units are all running smoothly with invoices and orders and if problems raised these are logged the relevant managers.
- Making sure spreadsheets and financial related documentation are up to date end of every month sent to Management accounts.
- Good receiving and confirming invoices on E-Series, liaising with Accounts Payable any invoice queries.
- Dealing with procurement making all framework contracts are in date, any queries with suppliers and also making sure all new contracts
- Provide data and information on an agreed time schedule.
- To provide a professional, friendly and efficient image of the CEF Directorate
- To ensure administrative duties are carried out accurately and in a timely manner.
- To send appropriately worded e-mails/instant messages in line with GMMH policy.
- To establish and maintain effective communications with members of the NHS trusts and other agencies in order to present a professional, friendly and efficient image of the CEF Directorate
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over6,400members of staff, who deliver services from more than160locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the North West of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Staff benefits
- 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years (pro rata)
- Excellent pension
- Cycle to work scheme
- Salary sacrifice car scheme
- Wellbeing programme
- Blue Light Card Discounts
Details
Date posted
28 June 2023
Pay scheme
Agenda for change
Band
Band 3
Salary
£22,816 to £24,336 a year per annum pro rata
Contract
Permanent
Working pattern
Part-time
Reference number
437-5117261-B
Job locations
Prestwich Site
Bury New Road
Prestwich
M25 3BL
Employer details
Employer name
Greater Manchester Mental Health NHSFT
Address
Prestwich Site
Bury New Road
Prestwich
M25 3BL
Employer's website
https://www.gmmh.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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