Job summary
To provide an efficient and effective secretarial/administration service to the Post-Incident Support team and related corporate psychology functions.
Main duties of the job
To provide comprehensive secretarial/administration service to the consultant practitioner psychologist for Post-incident Support.
To manage diary invitations, make travel and study leave arrangements as necessary.
To organise meetings, book venues, order hospitality, compile agendas take and produce minutes and progress action from minutes as required for both the team and wider Trust meetings across service areas.
Assumes responsibility for the receipt and distribution of all the central clinical team's post ensuring accurate dating, logging and brought forward systems are in place and effectively maintained.
The post holder will be expected to create and maintain data bases.
About us
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.
Job description
Job responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
This role gives the opportunity for hybrid working and you will typically be asked to work in a hybrid way, working from your home and also from Trust HQ The Uffculme Centre, or any other agreed site.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Job description
Job responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
This role gives the opportunity for hybrid working and you will typically be asked to work in a hybrid way, working from your home and also from Trust HQ The Uffculme Centre, or any other agreed site.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Person Specification
Qualifications
Essential
- Level 2 Qualification in Admin e.g. Business Administration NVQ2 or RSA 2 in relevant administrative subject, i.e. Word/Text Processing. +Considerable relevant administrative/ secretarial experience. Or Level 3 Qualification in Admin e.g. Business Administration NVQ3 or RSA 3 in relevant administrative subject, i.e. word / text processing. +significant relevant administrative/secretarial experience. Or Level 4 Qualification in Admin e.g. Business Administration Qualification in relevant administrative subject Medical Terminology
Experience
Essential
- Significant admin/secretarial Experience of working in a health or equivalent environment.
Experience
Essential
- Significant experience of Microsoft Office including databases /Word/Outlook/Excel, Power point/Publisher.
Skills
Essential
- Ability to work within established procedures and guidelines.
Skills
Essential
- Adaptability/flexibility and ability to cope with change
Person Specification
Qualifications
Essential
- Level 2 Qualification in Admin e.g. Business Administration NVQ2 or RSA 2 in relevant administrative subject, i.e. Word/Text Processing. +Considerable relevant administrative/ secretarial experience. Or Level 3 Qualification in Admin e.g. Business Administration NVQ3 or RSA 3 in relevant administrative subject, i.e. word / text processing. +significant relevant administrative/secretarial experience. Or Level 4 Qualification in Admin e.g. Business Administration Qualification in relevant administrative subject Medical Terminology
Experience
Essential
- Significant admin/secretarial Experience of working in a health or equivalent environment.
Experience
Essential
- Significant experience of Microsoft Office including databases /Word/Outlook/Excel, Power point/Publisher.
Skills
Essential
- Ability to work within established procedures and guidelines.
Skills
Essential
- Adaptability/flexibility and ability to cope with change
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
