Job summary
We are seeking a Personal Assistant who has a keen eye for detail, is excellent at juggling multiple tasks and has the ability to work under pressure. The successful candidate will be responsible for providing an effective and efficient administrative support service to members of the Children and Young People Division Senior Leadership Team.
Main duties of the job
Provide a comprehensive and confidential administration service to identified and fixed members of the divisions senior leadership team, including the coordination of diaries, arranging meetings, minute taking and preparation of meeting papers, filing, correspondence and maintenance of shared electronic records.
Ensure competent and accurate preparation of letters, reports, documents and presentations.
Deal with Diverse and complex issues, acting on own initiative in problem solving and crisis resolution, ensuring that problems are resolved diplomatically.
About us
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.
Job description
Job responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Job description
Job responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Person Specification
Qualifications
Desirable
- oUndergraduate degree in a business-related topic or an equivalent level of experience/knowledge
Knowledge and Experience
Essential
- Knowledge of the full range of administrative and Essential A/I organizational policies and procedures acquired through training and relevant experience.
- Demonstrable experience of successfully working with Directors
- Demonstrable experience of servicing and supporting senior committees
- Demonstrable experience of successful project management
Professional / Specialist Knowledge
Essential
- Ability to organise, prioritise, and deliver work to challenging deadlines
- Strong, effective organisational skills
- Plan and organise meetings / events / conferences, including organizing speakers
- Experience of planning and managing complex and, at times, conflicting priorities
- Experience of planning and managing complex and, at times, conflicting priorities
- Excellent, advanced IT skills, including a comprehensive knowledge of MS Office including Word, Excel, PowerPoint, Access and Outlook.
- Excellent keyboard skills.
- Able to concentrate with an unpredictable work pattern owing to having to deal with unforeseen events.
Person Specification
Qualifications
Desirable
- oUndergraduate degree in a business-related topic or an equivalent level of experience/knowledge
Knowledge and Experience
Essential
- Knowledge of the full range of administrative and Essential A/I organizational policies and procedures acquired through training and relevant experience.
- Demonstrable experience of successfully working with Directors
- Demonstrable experience of servicing and supporting senior committees
- Demonstrable experience of successful project management
Professional / Specialist Knowledge
Essential
- Ability to organise, prioritise, and deliver work to challenging deadlines
- Strong, effective organisational skills
- Plan and organise meetings / events / conferences, including organizing speakers
- Experience of planning and managing complex and, at times, conflicting priorities
- Experience of planning and managing complex and, at times, conflicting priorities
- Excellent, advanced IT skills, including a comprehensive knowledge of MS Office including Word, Excel, PowerPoint, Access and Outlook.
- Excellent keyboard skills.
- Able to concentrate with an unpredictable work pattern owing to having to deal with unforeseen events.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
