Band 4 Medical Secretary/Ward Administrator - Hillis Lodge

Job summary

Hillis Lodge Forensic Low Secure inpatient Team has a vacancy for a full time dual role medical secretary ward administrator to provide a comprehensive, reliable, confidential secretarial and admin service to support the Consultant Psychiatrist, Ward Manager and Clinical Team.

The successful applicant will need to possess a good general level of education with formal secretarial qualifications. Experience of working in healthcare is essential. The successful applicant must posses the essential qualifications outlined in the attached personal specification.

Main duties of the job

• The successful candidate will be required to work within in a busy team providing a comprehensive secretarial and administrative service to the Consultant Psychiatrist, Ward Administrator and members of the multi disciplinary team.
• To take minutes of clinical team meetings and business meetings.
• To maintain a rolling programme of CPA Case Conferences
• Ensuring that any correspondence from the Ministry of Justice and Mental Health Act Office are dealt with according to working practice as and when required.
• Maintaining diary management for the Consultant Psychiatrist and Ward Manager
• Responsibility for all room bookings and visitors.
• To update staff records.
• Place orders and support procurement.
• A good level of audio typing and medical terminology is required. Knowledge of the Trust systems is desirable.
• The successful candidate must have excellent communication skills and be able to work within a team.

About us

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.