Band 4 Medical Secretary - CMHWS/NMHT

Job summary

To provide a professional secretarial service to the Consultant Psychiatrist and members of the NMHT, assisting them in achieving their objectives, organise their workload and to liaise with all relevant and appropriate services. Reliable data entry into the GP PAS system such as Care First/SystemOne/Emis and / Rio computer systems will be required ensuring a full and effective clinic system is in operation, receiving all visitors, Staff, Patients and GP's telephone calls in a polite, friendly & courteous manner

Main duties of the job

The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, which include the receipt of all correspondence, booking of new patient appointments, attendance at MDT weekly meetings etc. The audio transcription and text processing of clinical letters, report and other correspondence as required by the medical team.

Arranging meetings, reviews, case conferences, taking formal minutes of meetings and circulating the documentation in a timely manner and dealing with outcomes.

Word/text processing, audio transcription of complex clinical information including clinic dictation, discharge summaries, reports and other correspondence, as required by the Consultant and clinical team in priority order whilst ensuring a high degree of accuracy in medical terminology and clinical detail.

To work on own initiative with minimal supervision, prioritising own workload in line with objectives of the Consultant and multidisciplinary team.

Be responsible for accessing the Trust Electronic Patient Records System patient registration system and Insight reporting system to enter and look up relevant patient information, produce standard reports and template letters as required and access caseloads and waiting list data via Insight as requested.

The post holder will be required to assist with the training and supervision of junior, newly appointed and temporary staff as required.

About us

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.