Band 3 Outpatient Booking Clerk - Longbridge Centre

Birmingham and Solihull Mental Health NHS Foundation Trust

Information:

This job is now closed

Job summary

The post holder will undertake the monitoring, recording and booking of appointments and managing a busy telephone line, the receiving of all incoming mail and ensuring action is taken appropriately, processing clinical letters and other correspondence. Alongside undertaking a wide range of administrative duties.

You will work in conjunction with other team members; ensuring administrative support is available to all members of the Hub. This will include liaison with multi-disciplinary team members, other health professionals, GP's, social workers, service users, and other appropriate agencies.

It is essential that applicants are able to work on their own initiative, demonstrate effective organisational and administrative skills.

Main duties of the job

Provide an efficient service to the Community Mental Health Team ensuring that all enquiries and booking requests are processed in a timely and efficient manner under circumstances of minimal supervision.

Assist in the booking of outpatient appointments within the Community Mental Health Team with the guidance from the Admin Lead and Team Manager. The post holder will assist in the development of a smooth running appointment booking system for new and existing patients within the service. The post holder will ensure effective communication pathways exist in a manner, which positively reflects the values of the organisation.

About us

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.

Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.

Date posted

13 March 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum, pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

436-7032195

Job locations

Longbridge Health and Community Centre

10 Park Way

Rubery, Birmingham

B45 9PL


Job description

Job responsibilities

For further information about the main responsibilities please view the attached job description and person specification.

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

Job description

Job responsibilities

For further information about the main responsibilities please view the attached job description and person specification.

We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)

Person Specification

Essential

Essential

  • oNVQ Level 2 Receptionist or Administration qualification, or currently working towards or RSA 2 in relevant administrative subject. oEnglish to GCSE Grade C, or equivalent
  • oPrevious Administration experience oExperience of working with general public oUnderstanding of Data Protection Act/Confidentiality
  • oProficient in Microsoft Office applications including Word, Excel, and Outlook oMeet the trust Values (Compassion, Inclusive & Committed

Desirable

  • oKnowledge of Trust Policies and Procedures
Person Specification

Essential

Essential

  • oNVQ Level 2 Receptionist or Administration qualification, or currently working towards or RSA 2 in relevant administrative subject. oEnglish to GCSE Grade C, or equivalent
  • oPrevious Administration experience oExperience of working with general public oUnderstanding of Data Protection Act/Confidentiality
  • oProficient in Microsoft Office applications including Word, Excel, and Outlook oMeet the trust Values (Compassion, Inclusive & Committed

Desirable

  • oKnowledge of Trust Policies and Procedures

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Birmingham and Solihull Mental Health NHS Foundation Trust

Address

Longbridge Health and Community Centre

10 Park Way

Rubery, Birmingham

B45 9PL


Employer's website

https://www.bsmhft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Birmingham and Solihull Mental Health NHS Foundation Trust

Address

Longbridge Health and Community Centre

10 Park Way

Rubery, Birmingham

B45 9PL


Employer's website

https://www.bsmhft.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Team Manager

Tracey Green

tracey.green10@nhs.net

01213012900

Date posted

13 March 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year per annum, pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

436-7032195

Job locations

Longbridge Health and Community Centre

10 Park Way

Rubery, Birmingham

B45 9PL


Supporting documents

Privacy notice

Birmingham and Solihull Mental Health NHS Foundation Trust's privacy notice (opens in a new tab)