Job summary
We are looking for a proactive and dynamic admin lead. To provide a lead role in the implementation and development of systems within Older Peoples Community Services and undertake the supervision and line management of administration processes located in the East Hub Teams. With local responsibility for monitoring outpatient areas and data, day to day administration processes in conjunction with Community Service Manager and Team Managers across the teams in order to provide consistency of practice. To be responsible for ensuring there is an effective and structured provision of administration services within the team.
Main duties of the job
To be responsible for the co-ordination of information systems in the teams and supporting the Community Service Manager and Team manager on delegated Trust and Division-wide initiatives such as; Health and Safety, Data Quality, Information Governance, RiO and Digital Dictation systems. To operate within the Division's/Trust's systems and act as part of a wider administration/secretarial team for the Division.
About us
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.
Job description
Job responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
Job description
Job responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
Person Specification
Training and Qualifications
Essential
- Degree level education in Supervision & Management, Business Administration
- GCSE English 5 or above or equivalent
- EDCL level 2 or relevant IT qualification.
Desirable
- Relevant managerial experience
Knowledge and Experience
Essential
- Significant experience of providing secretarial support at senior management level
- Experience of managing and supervising a team
- Proficient in the use of Microsoft software packages including Outlook, Excel and Powerpoint
Desirable
- Previous experience of working in a healthcare environment/public service provider
- Experience of supporting meetings and minute taking and following up on actions
Leadership and Management
Essential
- Evidence of leadership and managerial decision making abilities
- Excellent written and verbal communication skills
- Ability to work on own initiative and Ability to manage and prioritise own workload
Person Specification
Training and Qualifications
Essential
- Degree level education in Supervision & Management, Business Administration
- GCSE English 5 or above or equivalent
- EDCL level 2 or relevant IT qualification.
Desirable
- Relevant managerial experience
Knowledge and Experience
Essential
- Significant experience of providing secretarial support at senior management level
- Experience of managing and supervising a team
- Proficient in the use of Microsoft software packages including Outlook, Excel and Powerpoint
Desirable
- Previous experience of working in a healthcare environment/public service provider
- Experience of supporting meetings and minute taking and following up on actions
Leadership and Management
Essential
- Evidence of leadership and managerial decision making abilities
- Excellent written and verbal communication skills
- Ability to work on own initiative and Ability to manage and prioritise own workload
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
