Job summary
The post holder will provide professional high level personal assistant, secretarial and organisational support for the Deputy Medical Directors, Associate Medical Director (Pharmacological Therapies) and administrative staff management support to the Medical Directorate Manager, with specific emphasis on project support for the Deputy Medical Director (Quality and Safety) portfolio.
The successful candidate will have overall responsibility for the management of delegated administrative staff within the Medical Directorate Managers portfolio, including effective management, recruitment, appraisal, management supervision, and training for these staff.
The post holder will be required to prioritise their own workload and must be able to work autonomously as a fully integrated member of the Corporate Medical Director team.
Main duties of the job
The post holder will provide comprehensive and robust administrative and secretarial support for delegated clinical and non-clinical work streams and projects within the Executive Medical Directors portfolio. Responsible for the provision of a comprehensive administrative/secretarial support service including diary and email management, coordination and servicing meetings, taking calls, and passing on accurate messages in a timely manner, and maintaining appropriate information systems as required.
This post is part of a multi-skilled team and the post holder will work supporting the Medical Directorate function, providing administrative cross-cover when required.
The post holder will require a high level of competence in Microsoft Office packages, communication and organisational skills.
About us
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.
Job description
Job responsibilities
For more detailed information about this role please see the attached job description and person specification.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Job description
Job responsibilities
For more detailed information about this role please see the attached job description and person specification.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Person Specification
Education / Qualifications
Essential
- Diploma/degree level education in supervision and management, business administration, other management qualification or relevant demonstrative managerial experience
- Evidence of IT skills Typing/Word Processing to level RSA11 or equivalent
- Training in Microsoft software packages including Outlook, Excel, and PowerPoint
Knowledge and Experience
Essential
- Significant management/supervisory experience
- Demonstrable experience of working in a healthcare administrative environment
- Experience of dealing with distressing situations tactfully and diplomatically
- Experience of recruitment, selection, training and development of staff
- Experience of dealing with highly sensitive issues and complex information.
- Knowledge of GDPR and Information Governance
Desirable
- Basic understanding of frameworks, guidance and arrangements in relation to medical appraisal and revalidation with an awareness of the mandatory nature of the GMC appraisal and revalidation requirements
Person Specification
Education / Qualifications
Essential
- Diploma/degree level education in supervision and management, business administration, other management qualification or relevant demonstrative managerial experience
- Evidence of IT skills Typing/Word Processing to level RSA11 or equivalent
- Training in Microsoft software packages including Outlook, Excel, and PowerPoint
Knowledge and Experience
Essential
- Significant management/supervisory experience
- Demonstrable experience of working in a healthcare administrative environment
- Experience of dealing with distressing situations tactfully and diplomatically
- Experience of recruitment, selection, training and development of staff
- Experience of dealing with highly sensitive issues and complex information.
- Knowledge of GDPR and Information Governance
Desirable
- Basic understanding of frameworks, guidance and arrangements in relation to medical appraisal and revalidation with an awareness of the mandatory nature of the GMC appraisal and revalidation requirements
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
