Job summary
The post holder will provide comprehensive and robust administrative and secretarial support for the Postgraduate Teaching Programmes work streams and projects, supporting the Teaching Programme Leads, Postgraduate Medical Education Manager , Postgraduate Medical Education Co-ordinator and Postgraduate Doctors in Training directly with the Postgraduate Medical Education Team.
Main duties of the job
The post holder will provide administrative support for a diverse workload. Principle duties include leading the day to day organisation of the Teaching Programme website; developing, updating and maintaining all aspects of the Website with support from the Teaching Programme Lead. Organising venues including creating and maintaining robust records of attendance for the Leadership programmes.
Proactive planning and compilation of agendas, programmes, organising multi-stake holders or multi partner events and/or meetings for individuals from the Trust and external bodies, gathering and circulating of information, production of reports, papers and letters, taking and circulation of proficient minutes, progressing actions and diary management.
The post holder will also be responsible for advising, processing and keeping accurate records of the Trusts medical study leave.
About us
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.
Job description
Job responsibilities
For further information in relation to the main responsibilities, please view the attached job description and person specification.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received
Job description
Job responsibilities
For further information in relation to the main responsibilities, please view the attached job description and person specification.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received
Person Specification
Experience
Essential
- Experience of working in an administrative / office environment
- -Excellent knowledge of Microsoft Office Software including: Word to produce minutes, letters and reports -Excel databases -PowerPoint Presentation -Outlook diary management
- Experience of answering telephone calls and responding to queries.
- Experience of minute taking at formal meetings
- Experience with developing social media portals, eg: twitter
- Experience of website development as well as maintaining and updating as and when required.
Desirable
- Previous experience in NHS setting
- Experience of creating reports
Skills & Knowledge
Essential
- Excellent organisational skills and the ability to prioritise work and meet deadlines.
- Excellent communication skills at all levels, both in written format and verbally within a wide range of internal and external individuals
- Ability to establish good working relationships with others.
- Ability to plan, implement, evaluate and work to agreed deadlines.
- Excellent oral & written communication skills.
- Ability to demonstrate consistent attention to detail.
- Ability to accurately maintain excel spreadsheets
- Ability to work with frequent interruptions.
Personal Qualities
Essential
- Self-motivated and able to work with minimal levels of supervision
- Able to use initiative and know when appropriate advice should be sought.
- Team player
- Flexible and adaptable
- Excellent punctuality
- Excellent organisational skills
- Ability to travel between Trust sites
Desirable
Education / Qualifications
Essential
- NVQ Business Administration Level 3 or equivalent demonstrable experience
- Maths and English (level 2) or equivalent.
Desirable
- ECDL or equivalent ICT qualification.
Person Specification
Experience
Essential
- Experience of working in an administrative / office environment
- -Excellent knowledge of Microsoft Office Software including: Word to produce minutes, letters and reports -Excel databases -PowerPoint Presentation -Outlook diary management
- Experience of answering telephone calls and responding to queries.
- Experience of minute taking at formal meetings
- Experience with developing social media portals, eg: twitter
- Experience of website development as well as maintaining and updating as and when required.
Desirable
- Previous experience in NHS setting
- Experience of creating reports
Skills & Knowledge
Essential
- Excellent organisational skills and the ability to prioritise work and meet deadlines.
- Excellent communication skills at all levels, both in written format and verbally within a wide range of internal and external individuals
- Ability to establish good working relationships with others.
- Ability to plan, implement, evaluate and work to agreed deadlines.
- Excellent oral & written communication skills.
- Ability to demonstrate consistent attention to detail.
- Ability to accurately maintain excel spreadsheets
- Ability to work with frequent interruptions.
Personal Qualities
Essential
- Self-motivated and able to work with minimal levels of supervision
- Able to use initiative and know when appropriate advice should be sought.
- Team player
- Flexible and adaptable
- Excellent punctuality
- Excellent organisational skills
- Ability to travel between Trust sites
Desirable
Education / Qualifications
Essential
- NVQ Business Administration Level 3 or equivalent demonstrable experience
- Maths and English (level 2) or equivalent.
Desirable
- ECDL or equivalent ICT qualification.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
