Job summary
An exciting opportunity has arisen for a Band 4 Rotation Coordinator to join a busy team within the Postgraduate Medical Education Department.
Based at the Uffculme Centre, the post holder will be responsible for the successful Coordination of rotations / recruitment of Postgraduate Doctors in Training to the Trust.
the post holder will provide administrative support to the Postgraduate Medical Education department in relation to the Coordination of the rotations within the West Midlands.
Main duties of the job
The successful candidate will be the first point of contact and will be responsible for providing and managing a comprehensive administrative and information support service.
The post holder will ensure the efficient co-ordination of the rotations for both new and continuing Postgraduate Doctors in Training also the recruitment of Locum Appointment to service Doctors working in Psychiatry.
About us
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people's lives, join our team where our warm welcome is waiting for you.
Job description
Job responsibilities
For further information in relation to the main responsibilities, please view the attached job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Job description
Job responsibilities
For further information in relation to the main responsibilities, please view the attached job description and person specification.
We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Person Specification
Other
Essential
- Commitment to service development
Training and Qualifications
Essential
- Educated to GCSE level C/5 and above, or equivalent level 2 Literacy qualification or similar
- Level 3 Qualification in Administration eg Business Administration NVQ3
- Significant relevant administration experience
Desirable
- NVQ level 3 or above in Business Administration
- Evidence of administration qualification
- RSA III typing or word processing or similar
Experience
Essential
- Significant experience of working with a variety of people at different levels of seniority
- Significant higher level administrative experience including - typing, data input, organising meetings, preparing agendas and business letter writing
- Evidence of working on own initiative
- Experience of working in a busy, diverse and challenging environment, where priorities change and adjustments to working practices are made
- Experience of implementing office systems, policies and procedures
- Methodical approach to problem solving
Desirable
- Experience in recruitment
- Previous experience in an NHS setting
- Working knowledge of legislation in relation to recruitment
Skills and Knowledge
Essential
- Ability to foster effective working relationships with senior staff
- Excellent knowledge of Microsoft office software including: oWord oExcel databases oPowerPoint oOutlook diary management
- Able to deliver presentations to a wide audience
- Excellent written and verbal communication skills
- Ability to analyse data, interpret complex information and generate reports
- Excellent time management and organisational skills
- Ability to prioritise workload and meet tight deadlines
- Minute taking skills
- Ability to troubleshoot and problem-solve
- Aptitude to team working
- Ability to work to a high degree of accuracy
- Ability to analyse a range of facts and make judgements to highlight potential problems.
Personal Qualities
Essential
- Excellent punctuality
- Ability to be appropriately assertive
- Tactful and diplomatic
- Self-motivated & able to work independently with minimal supervision
- Reliable and enthusiastic
- Flexible approach
Person Specification
Other
Essential
- Commitment to service development
Training and Qualifications
Essential
- Educated to GCSE level C/5 and above, or equivalent level 2 Literacy qualification or similar
- Level 3 Qualification in Administration eg Business Administration NVQ3
- Significant relevant administration experience
Desirable
- NVQ level 3 or above in Business Administration
- Evidence of administration qualification
- RSA III typing or word processing or similar
Experience
Essential
- Significant experience of working with a variety of people at different levels of seniority
- Significant higher level administrative experience including - typing, data input, organising meetings, preparing agendas and business letter writing
- Evidence of working on own initiative
- Experience of working in a busy, diverse and challenging environment, where priorities change and adjustments to working practices are made
- Experience of implementing office systems, policies and procedures
- Methodical approach to problem solving
Desirable
- Experience in recruitment
- Previous experience in an NHS setting
- Working knowledge of legislation in relation to recruitment
Skills and Knowledge
Essential
- Ability to foster effective working relationships with senior staff
- Excellent knowledge of Microsoft office software including: oWord oExcel databases oPowerPoint oOutlook diary management
- Able to deliver presentations to a wide audience
- Excellent written and verbal communication skills
- Ability to analyse data, interpret complex information and generate reports
- Excellent time management and organisational skills
- Ability to prioritise workload and meet tight deadlines
- Minute taking skills
- Ability to troubleshoot and problem-solve
- Aptitude to team working
- Ability to work to a high degree of accuracy
- Ability to analyse a range of facts and make judgements to highlight potential problems.
Personal Qualities
Essential
- Excellent punctuality
- Ability to be appropriately assertive
- Tactful and diplomatic
- Self-motivated & able to work independently with minimal supervision
- Reliable and enthusiastic
- Flexible approach
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
