Job summary
We are looking to recruit a motivated and enthusiastic person to work in the Estates Maintenance Services Department at the Royal Lancaster Infirmary. You should be experienced, time served and suitably qualified in electrical or mechanical engineering, with a HVAC or BMS background. You will be expected to manage all aspects of property maintenance for Trust properties and other organisation's properties on behalf of the Trust.To supervise and carry out line manager duties for trade staff.To participate in the training of junior staff and apprentices to ensure they receive work experience, upskilling and competency based task training.To be appointed Authorised Person for roles within HTM 1 to 8.
To ensure materials, technical information and access are available for trade staff to fulfil their duties.To manage contract staff on site and ensure their compliance with HTM, HBN and H&S regulations.To assist the Site Engineering Managers and Building Managers as required.To carry out estates surveys, estates returns, manage project works and energy usage.
Main duties of the job
You will be expected to manage all aspects of property maintenance for Trust properties and other organisation's properties on behalf of the Trust.To supervise and carry out line manager duties for trade staff.To participate in the training of junior staff and apprentices to ensure they receive work experience, upskilling and competency based task training.To be appointed Authorised Person for roles within HTM 1 to 8.
To ensure materials, technical information and access are available for trade staff to fulfil their duties.To manage contract staff on site and ensure their compliance with HTM, HBN and H&S regulations.To assist the Site Engineering Managers and Building Managers as required.To carry out estates surveys, estates returns, manage project works and energy usage.
About us
Why Choose OneLSC and University Hospitals of Morecambe Bay NHS Foundation Trust:
- A vibrant, diverse, and inclusive healthcare community
- Cutting-edge facilities and technology
- Opportunities for continuous professional development
- A culture that values and recognizes your contributions
We operatefrom three main hospitals-Furness General Hospital (FGH) in Barrow, the Royal Lancaster Infirmary (RLI), and Westmorland General Hospital (WGH) in Kendal, as well as a number of community healthcare premises including Millom Hospital and GP Practice, Queen Victoria Hospital in Morecambe, andUlverstonCommunity Health Centre.
FGH and the RLI have a range of General Hospital services, with full Emergency Departments, Critical/Coronary Care units and various Consultant-led services.
WGH provides a range of General Hospital services, together with an Urgent Treatment Centre, that can help with a range of non-life threatening conditions such as broken bones and minor illnesses.
All three main hospitals provide a range of planned care including outpatients, diagnostics, therapies, day case and inpatient surgery. In addition, a range of local outreach services and diagnostics are provided from community facilities across Morecambe Bay.
Job description
Job responsibilities
Management of directly employed labour and contractors.Prioritising, allocating and reviewing the delivery of day to day repairs and planned maintenance to agree department response times.To organise staff work flow and stores ordering processes, purchases, goods received and give signed confirmation of receipt prior to authorisation of payment by the Estates Manager.To train and develop staff in respect to Building or Engineering knowledge and protocol.To oversee and manage delegated capital and minor capital schemes.To ensure that the assigned Trust premises and their fabric remain in the correct condition to achieve their purpose, and ensure that critical plant equipment and systems within these premises are available at all times and establish contingency plans in the event of failure.On an hourly basis assess, prioritise and allocate the breakdown work in accordance with the seriousness of the failure within agreed response times and using appropriate staff skills.To be proficient in the use of the Estates computer software system through internal and external training and to ensure that this knowledge is passed on to other staff as required.To carry out hands on assistance to trades staff for technical or training needs and fault finding.Trouble shoot and repair faults daily using specialist knowledge and analytical tools, conducting technical evaluations, staff guidance, and where necessary the preparation of technical reports on the assigned premises structure and plant services.To review maintenance service quality and status of outstanding planned preventative maintenance (PPM) and breakdown work by taking remedial action as necessary to meet the essential legislative compliance requirements.Responsible for the routine issue of some Departmental `permits to work` to staff and external contractors, and to ensure that the authorised or responsible persons are made aware of deficiencies in any operational aspects of implementing safe systems of work.Liaise closely with all Trust staff, Ward Nurse Managers, Heads of Departments etc, providing Estates related technical guidance where required or when requested. Consult and advise any service users of repair delays and investigate any maintenance related customer complaints.Regularly monitor staff performance, time keeping, overtime, worksheet returns, staff leave and sickness, expected standard of workmanship, quality of service, and provide leadership and direction as required for the effective and smooth running of the estates maintenance function.To actively participate in the appraisal of staff in order to review individual and team performance, identify staff skills, training and personal development requirements.Participate in the out of hours Estates Management on call rota, to be available when on call to assess any situation arising and attending site as required.Give managerial and technical instruction to staff; call in additional staff from home as appropriate and contractors as required in order to solve the problem.Give guidance and advice to Clinical Staff on duty and the Senior Manager/Director on call.Provide professional and expert advice on all engineering / building services and property management.At the request of the Site Manager (Engineering / Building), carry out surveys in wards and departments to provide data as required.Under the instruction of the Site Manager (Engineering / Building), Carry out Risk Assessments in line with Trust policies and procedures and provide costed Risk treatment Plans on a wide range of areas, plant and equipment. These Risk Assessment must be managed by the post holder and escalated to the Department Risk Register as appropriateAs instructed by Site Manager (Engineering / Building), take a lead role in providing PPM compliance and defect maintenance in a specific given area of the site, maintain compliance overview documents provide feedback as and when required.Attend meetings at the request of the Site Manager (Engineering / Building), both in the capacity of a departmental representative and in the absence of the Site Manager (Engineering / Building),To form part of the Site Estates H&S Group and attend H&S meetings providing written reports of surveys undertaken and completing required actions.Carry out sickness absence interviews and produce relevant paperwork at stages requested by Site Manager (Engineering / Building)Provide continuous staff performance monitoring and carry out specific performance monitoring at the request of the Site Manager (Engineering / Building).Maintain the departments maintainable asset data base and produce additional PPMs within the Facilities Management Software systems to ensure HTM compliance.To monitor all performance targets and key objectives for the Estates Function of the Service Level Agreements (SLAs), to advise and implement any corrective action required to improve poor performanceTo partake as required in regular inspections and specialist inspections/surveys on properties as directed by the lead estates manager, with the purpose of reviewing the condition of the engineering/building services, plant and equipment and to enable annual and long-term programmes of engineering/building maintenance, property maintenance and upgrading work to be prepared along with budgets, and to determining long-term suitability and assessment of option appraisalsTo develop and implement Trust Policies relevant to the Estates Function (for example: Legionella Control and Asbestos Management Policies)To assist, as directed, the Capital Projects Team, external Architects and Consultants by providing relevant site advice. To make available statutory and Trust records and carry out preliminary investigations on their behalf to facilitate the effective preparation of design drawings and documentation on properties, plant and engineering services for major capital schemes. Update the estates records as delegated by the Estates Site ManagersTo prepare drawings, sketches and documentation for quotations for work to be undertaken by private contractors in accordance with Trust procedures, together with the implementation and the supervision of such Property and engineering/building works, ensuring required standards of work appropriate to NHS properties are maintainedTo maintain the operation of the Trusts Control of Contractors Policy in relation to contractors engaged by the Works Department, the Projects Office on minor capital works, and by the IT department, including giving safety, fire and other trainingTo take part in any major incident that is declared.
To assist the Estates Management team in all action required to be taken by the Works Department dependant on the nature of the incident.
This job description is not exhaustive and will be reviewed and amended, with the post holder, when necessary.
Job description
Job responsibilities
Management of directly employed labour and contractors.Prioritising, allocating and reviewing the delivery of day to day repairs and planned maintenance to agree department response times.To organise staff work flow and stores ordering processes, purchases, goods received and give signed confirmation of receipt prior to authorisation of payment by the Estates Manager.To train and develop staff in respect to Building or Engineering knowledge and protocol.To oversee and manage delegated capital and minor capital schemes.To ensure that the assigned Trust premises and their fabric remain in the correct condition to achieve their purpose, and ensure that critical plant equipment and systems within these premises are available at all times and establish contingency plans in the event of failure.On an hourly basis assess, prioritise and allocate the breakdown work in accordance with the seriousness of the failure within agreed response times and using appropriate staff skills.To be proficient in the use of the Estates computer software system through internal and external training and to ensure that this knowledge is passed on to other staff as required.To carry out hands on assistance to trades staff for technical or training needs and fault finding.Trouble shoot and repair faults daily using specialist knowledge and analytical tools, conducting technical evaluations, staff guidance, and where necessary the preparation of technical reports on the assigned premises structure and plant services.To review maintenance service quality and status of outstanding planned preventative maintenance (PPM) and breakdown work by taking remedial action as necessary to meet the essential legislative compliance requirements.Responsible for the routine issue of some Departmental `permits to work` to staff and external contractors, and to ensure that the authorised or responsible persons are made aware of deficiencies in any operational aspects of implementing safe systems of work.Liaise closely with all Trust staff, Ward Nurse Managers, Heads of Departments etc, providing Estates related technical guidance where required or when requested. Consult and advise any service users of repair delays and investigate any maintenance related customer complaints.Regularly monitor staff performance, time keeping, overtime, worksheet returns, staff leave and sickness, expected standard of workmanship, quality of service, and provide leadership and direction as required for the effective and smooth running of the estates maintenance function.To actively participate in the appraisal of staff in order to review individual and team performance, identify staff skills, training and personal development requirements.Participate in the out of hours Estates Management on call rota, to be available when on call to assess any situation arising and attending site as required.Give managerial and technical instruction to staff; call in additional staff from home as appropriate and contractors as required in order to solve the problem.Give guidance and advice to Clinical Staff on duty and the Senior Manager/Director on call.Provide professional and expert advice on all engineering / building services and property management.At the request of the Site Manager (Engineering / Building), carry out surveys in wards and departments to provide data as required.Under the instruction of the Site Manager (Engineering / Building), Carry out Risk Assessments in line with Trust policies and procedures and provide costed Risk treatment Plans on a wide range of areas, plant and equipment. These Risk Assessment must be managed by the post holder and escalated to the Department Risk Register as appropriateAs instructed by Site Manager (Engineering / Building), take a lead role in providing PPM compliance and defect maintenance in a specific given area of the site, maintain compliance overview documents provide feedback as and when required.Attend meetings at the request of the Site Manager (Engineering / Building), both in the capacity of a departmental representative and in the absence of the Site Manager (Engineering / Building),To form part of the Site Estates H&S Group and attend H&S meetings providing written reports of surveys undertaken and completing required actions.Carry out sickness absence interviews and produce relevant paperwork at stages requested by Site Manager (Engineering / Building)Provide continuous staff performance monitoring and carry out specific performance monitoring at the request of the Site Manager (Engineering / Building).Maintain the departments maintainable asset data base and produce additional PPMs within the Facilities Management Software systems to ensure HTM compliance.To monitor all performance targets and key objectives for the Estates Function of the Service Level Agreements (SLAs), to advise and implement any corrective action required to improve poor performanceTo partake as required in regular inspections and specialist inspections/surveys on properties as directed by the lead estates manager, with the purpose of reviewing the condition of the engineering/building services, plant and equipment and to enable annual and long-term programmes of engineering/building maintenance, property maintenance and upgrading work to be prepared along with budgets, and to determining long-term suitability and assessment of option appraisalsTo develop and implement Trust Policies relevant to the Estates Function (for example: Legionella Control and Asbestos Management Policies)To assist, as directed, the Capital Projects Team, external Architects and Consultants by providing relevant site advice. To make available statutory and Trust records and carry out preliminary investigations on their behalf to facilitate the effective preparation of design drawings and documentation on properties, plant and engineering services for major capital schemes. Update the estates records as delegated by the Estates Site ManagersTo prepare drawings, sketches and documentation for quotations for work to be undertaken by private contractors in accordance with Trust procedures, together with the implementation and the supervision of such Property and engineering/building works, ensuring required standards of work appropriate to NHS properties are maintainedTo maintain the operation of the Trusts Control of Contractors Policy in relation to contractors engaged by the Works Department, the Projects Office on minor capital works, and by the IT department, including giving safety, fire and other trainingTo take part in any major incident that is declared.
To assist the Estates Management team in all action required to be taken by the Works Department dependant on the nature of the incident.
This job description is not exhaustive and will be reviewed and amended, with the post holder, when necessary.
Person Specification
Essential and Desirable
Essential
- NVQ3, HNC or equivalent qualification in relevant discipline
- Authorised Person Qualification
- Previous experience of working in a supervisory / management capacity.
- The ability to analyse data, technical drawings and complex instructions.
- To demonstrate flexibility in approach to work patterns.
- Ability to travel as required.
Desirable
- Management qualification
- Corporate Membership of an appropriate body.
- Authorised Person for specialist NHS HTM and HSE Requirements.
- Proven leadership, team building and motivational skills
Person Specification
Essential and Desirable
Essential
- NVQ3, HNC or equivalent qualification in relevant discipline
- Authorised Person Qualification
- Previous experience of working in a supervisory / management capacity.
- The ability to analyse data, technical drawings and complex instructions.
- To demonstrate flexibility in approach to work patterns.
- Ability to travel as required.
Desirable
- Management qualification
- Corporate Membership of an appropriate body.
- Authorised Person for specialist NHS HTM and HSE Requirements.
- Proven leadership, team building and motivational skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
