Materials Management Assistant

Job description

Job responsibilities

MAIN DUTIES:

To assist in the implementation and maintenance of a materials managed service, undertaking the day to day ordering activity on behalf of the customer. Replenishing goods at Theatre and departmental level using bar code systems as appropriate.

Receive, check and put away deliveries ordered via materials management service. Ensuring that items are rotated and do not exceed expiry dates, stored in the correct location and the store area left tidy.

The position requires physical effort often in confined spaces on a daily basis such as the manual handling of roll cages and unpacking of products on to the storeroom shelves.

Ensure discrepancies for returns and credits are processed timely and appropriately.

Carrying out quarterly reviews with appropriate Ward/Theatre/department leads, using system information to illustrate spending patterns identifying products and stock levels.

Keep all associated paperwork regularly updated in line with code and location changes.

Have a flexible attitude to working hours to meet the needs of the customer.

Provide cover for other Materials Management Assistants as identified by the Materials Management Coordinator.

Ensure compliance with Trust financial instructions and policies.

Other duties as required.

COMMUNICATION

Work closely with other members of the Materials Management/Procurement Team and wider departmental based Trust colleagues.

Communications will involve providing advice either by face to face or by telephone, within meetings, written, letters, memorandum and e-mail.

Resolve customer queries/complaints.

Develop strong working relationships with Trust colleagues.

Build and maintain strong customer and supplier relationships

TRAINING AND DEVELOPMENT

Undertake all relevant mandatory training.

Maintain personal and professional development to meet the changing demands of the job,

Participate in appropriate training activities.

ORGANISATIONAL RESPONSIBILITIES

To purchase goods and services, within agreed targets and for specific customer groups/departments.

Develop and maintain a sound knowledge of products.

To participate in the development and performance of the Supply Chain/Materials Management Team in accordance with the Trusts business plan.

Ensure that clinical incidents are reported and dealt with in accordance with the Trusts procedures, liaise with appropriate staff and keep records maintained.

Advise customers of inabilities to supply and offer alternatives where identified.

Advise customers of slow or non-moving stock and act appropriately for the benefit of the Trust.

Ensure that a clean and safe working environment is maintained.

Ensure that all duties are carried out in accordance with the Trusts Health & Safety policy.

Ensure that appropriate records are kept and filed on behalf of customers in accordance with audit procedures.

When required, provide input and assistance in introducing new technology processes across the LPC in line with departmental strategies

Report ongoing savings achieved in line with departmental procedure.

PROFESSIONAL RESPONSIBILITIES

Have a good understanding and awareness of Trust Policies and Procedures.

Ensure compliance with Trust Standing Financial Instructions, EU Legislation and C.I.P.S. code of conduct.

EMPLOYMENT ACTS AND CODES OF PRACTICE

All employees are required to comply with employment legislation and codes of good practice.

Equality and Diversity

We are an Equal Opportunities employer and will do all we can to make sure that job applicants and employees do not receive less favorable treatment because of their age, sex, marital status, faith, race, disability or sexual orientation, or for any other reason that is not justified.

Health and Safety

In accordance with the Health and Safety at Work Act 1974, and other supplementary legislation, all employees are required to follow Trust Health and Safety policies and safe working procedures, take reasonable care to avoid injury during the course of their work, and co-operate with the Trust and others in meeting statutory requirements.

Infection Control

All employees must comply with Prevention and Control of Infection polices and attend any related mandatory training.

Sustainability and Corporate Social Responsibility

The Trust attaches great importance to Sustainability and Corporate Social Responsibility. It is the responsibility of all members of staff to ensure that the Trusts resources are used efficiently with minimum wastage throughout their daily activities

Risk Management

Employees are required to report every incident where the health and safety of self or others has been jeopardised (including near misses) and to carry out or participate in investigations into such incidents as required.

Safeguarding

All employees have a responsibility for safeguarding and promoting the welfare of children and adults. Further guidance can be sought from your Line Manager.

Data Protection Act

All members of staff are bound by the requirements of the Data Protection Act 1998.

Rules, Regulations, Policies, Standing Orders and Financial Instructions

All employees are required to comply with the rules, regulations, policies, standing orders and financial instructions of the Trust.

Research and Development Projects

Whenever you decide to undertake a piece of research, either as a Principal Investigator or Local Researcher, or Assistant Researcher, you must comply with the principles of Clinical Governance and the Research Governance Framework.

Development Review

Key performance objectives, development needs, and compilation of a Personal Development Plan will be discussed and agreed at Annual Development Review meetings.

Training

Post holders are required to attend any relevant and mandatory training for the post.

Outside Employment / Outside Interests

Any other work or outside interests must not conflict with the duties and responsibilities of your attendance for work as an employee of East Lancashire Hospitals Trust. In accordance with legislation on working time, it is a condition of employment that all staff must inform their line manager before taking up any private practice, work for outside agencies or other employers, other work for this Trust (including bank work) and / or voluntary work. This is to ensure there is no conflict of interest with your NHS duties.

Review of Job Description

This is not intended to be a comprehensive description of the duties of the post. Due to the Trusts commitment to continuous improvement, it is likely that the post will develop over time. These duties will be subject to regular review and any amendments to this job description will be made in consultation and agreement with the post holder

STANDARDS OF CONDUCT

Conduct duties with regard to values underpinning the Trusts Vision to be a great Trust providing the best possible healthcare to the people of East Lancashire: -

Values: -

• Respecting the individual
• Putting patients and customers first
• Promoting positive change
• Acting with integrity
• Serving the community

Underpinning the Trusts vision and values are the following key operating principles that influence the way in which the Trust does business: -

• Understand the world we live in and deal with it
• We are clinically led, and management supported
• Support departments support the front line
• Everything is delivered by and through Divisions
• Compliance with standards and targets are a given. They are the things we do to help secure our independence and influence
• Quality is our organising principle driving quality up and cost down is not mutually exclusive
• We deliver what we say we need to

Post holders are expected to work flexibly within their pay band. They should only be expected to carry our activities for which they are competent. Alternatively, they may carry out the additional duties if they are receiving support or training in order to obtain the recognised level of competence.

The Trust operates a Tobacco Control Policy.

Person Specification

Qualifications

Essential

• Educated to GCSE Grade 4/C English/Maths or equivalent level/or relevant experience

Desirable

• ECDL or relevant experience CIPS level 2

Experience

Essential

• Experience of a customer service-related department or similar environment Experience of working in/with multidisciplinary teams (

Desirable

• Experience of Supply Chain stock control or purchasing/supply Experience of working within a Stock Control, Purchase, supply / logistics environment Experience of Purchase Order/stock control systems

Knowledge

Essential

• Excellent communication skills Organisation, interpersonal and analytical skills Good working knowledge of software packages including Microsoft Office & Excel Proven numeracy and literacy skills including attention to detail

Desirable

• Experience of working in NHS other public sector

Practical/Physical Skills

Essential

• Self-motivated Resilient Ability to work under pressure
• Team Player
• Resilient
• Flexible, use of own initiative & work unsupervised
• Ability to communicate at all levels
• Ability to work under pressure

Desirable

• Previous manual handling training

Other

Essential

• Ability to travel and work cross site

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

East Lancashire Hospitals NHS Trust

Address

Blackpool

Whinney Heys Road

Blackpool

FY3 8NR

Employer's website

http://jobs.elht.nhs.uk/ (Opens in a new tab)