Job summary
There is an exciting opportunity for an enthusiastic and well-motivated individual to join our Supply Chain team within the Finance & Procurement directorate. The post will be based in the corporate supply chain team at Royal Preston & Chorley Hospitals. We are looking for candidates with excellent communication skills that are highly motivated to join our already established teams but also to assist in the development of new teams and services with the expansion of our supply chain service to the trust.
Main duties of the job
We are looking for an enthusiastic, approachable, flexible and dedicated staff member to join the Inventory Management Team in a Supervisory capacity at Royal Preston Hospital . A high level of customer care together with leadership skills, clerical/admin experience, a polite and pleasant manner, you will assist in the provision of internal supply chain services including the replenishment of stock to agreed levels, checking and putting away goods on receipt.Use computerised inventory management system to process routine and non-routine orders and investigating customer queries.
Use computerised inventory management system to process routine and non-routine orders and investigating customer queries.
You must be an organised, conscientious, caring person with proven motivational skills and initiative to lead a large team of staff.
About us
Our organisation is driven by our strategic objectives and organisational values and we look for people who are strongly aligned to them. In line with ELHT's People Strategy we recognise the value brought to the Trust by our staff, and the link that exists between an engaged, happy workforce, and the quality of care they are able to deliver to supporting patient care.
Job description
Job responsibilities
Supervise, organise the workload of and motivate a customer facing Inventory Management team that provides a professional supply chain and logistics service. Lead in the implementation and maintenance of a inventory managed service, undertaking the day to day ordering activity on behalf of the customer.
- Replenishing goods in the the theatre store using bar code systems as appropriate. Receive, check, and put away deliveries ordered via materials management service. Ensuring that items are rotated and do not exceed expiry dates, stored in the correct location maintaining a clean and safe working environment.
- General tidiness of store areas
- The position requires physical effort often in confined spaces on a daily basis such as the manual handling of roll cages and unpacking of products on to the storeroom shelves.
- Process and monitor discrepancies ensuring that returns and credits are processed appropriately. Supervisors should provide assistance to team members as required.
- Carrying out quarterly reviews with appropriate theatre /department leads, using system information to illustrate spending patterns identifying products and stock levels.
- Assist team members with carrying out quarterly reviews by attending at least two meetings per annum with each team member under supervision.
- Act as a Super User for Materials Management systems and processes.
- Keep all associated paperwork regularly updated in line with code and location changes.
- Have a flexible attitude to working hours to meet the needs of the customer.
- Assist with the provision of cover to other areas of Materials Management when necessary, ensuring this is adequate in times of leave and sickness.
Job description
Job responsibilities
Supervise, organise the workload of and motivate a customer facing Inventory Management team that provides a professional supply chain and logistics service. Lead in the implementation and maintenance of a inventory managed service, undertaking the day to day ordering activity on behalf of the customer.
- Replenishing goods in the the theatre store using bar code systems as appropriate. Receive, check, and put away deliveries ordered via materials management service. Ensuring that items are rotated and do not exceed expiry dates, stored in the correct location maintaining a clean and safe working environment.
- General tidiness of store areas
- The position requires physical effort often in confined spaces on a daily basis such as the manual handling of roll cages and unpacking of products on to the storeroom shelves.
- Process and monitor discrepancies ensuring that returns and credits are processed appropriately. Supervisors should provide assistance to team members as required.
- Carrying out quarterly reviews with appropriate theatre /department leads, using system information to illustrate spending patterns identifying products and stock levels.
- Assist team members with carrying out quarterly reviews by attending at least two meetings per annum with each team member under supervision.
- Act as a Super User for Materials Management systems and processes.
- Keep all associated paperwork regularly updated in line with code and location changes.
- Have a flexible attitude to working hours to meet the needs of the customer.
- Assist with the provision of cover to other areas of Materials Management when necessary, ensuring this is adequate in times of leave and sickness.
Person Specification
Essential
Essential
- Maths and English GCSE Grade 4/C or equivalent level or experience
Desirable
- Membership of /Currently in the process of/ commitment to achieving full membership of the Chartered Institute of Purchasing & Supply
Experience
Essential
- Experience of working within a Stock Control, Purchase, supply / logistics environment in a supervisory role
- Experience of Purchase Order System
- Sound knowledge of internal departmental structures
Desirable
- Experience of NHS Supply Chain stock control and stock management in line with Scan4Safety Initiative
Knowledge
Essential
- Excellent communications skills
- Organisation, interpersonal and analytical skills including working in/with multi-disciplinary teams
- Negotiation and Influencing skills
- Excellent IM&T Skills - Excel, Word
- Proven numeracy and literacy skills
Desirable
- Experience in NHS Organisation
- Experience in Theatre stock control environment using Inventory Management System in line with Scan4 Safety
Personal attributes
Essential
- Leadership and delegation skills
- Promoting a positive working environment
- Self-motivated
- Team player
- Use of own initiative
- Ability to communicate at all levels
- Ability to work under pressure
Person Specification
Essential
Essential
- Maths and English GCSE Grade 4/C or equivalent level or experience
Desirable
- Membership of /Currently in the process of/ commitment to achieving full membership of the Chartered Institute of Purchasing & Supply
Experience
Essential
- Experience of working within a Stock Control, Purchase, supply / logistics environment in a supervisory role
- Experience of Purchase Order System
- Sound knowledge of internal departmental structures
Desirable
- Experience of NHS Supply Chain stock control and stock management in line with Scan4Safety Initiative
Knowledge
Essential
- Excellent communications skills
- Organisation, interpersonal and analytical skills including working in/with multi-disciplinary teams
- Negotiation and Influencing skills
- Excellent IM&T Skills - Excel, Word
- Proven numeracy and literacy skills
Desirable
- Experience in NHS Organisation
- Experience in Theatre stock control environment using Inventory Management System in line with Scan4 Safety
Personal attributes
Essential
- Leadership and delegation skills
- Promoting a positive working environment
- Self-motivated
- Team player
- Use of own initiative
- Ability to communicate at all levels
- Ability to work under pressure
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
