Medical Education Co-ordinator

Job responsibilities

Main duties of the role will consist of developing, implementing and maintaining robust existing office systems. Accurate monitoring and recording of study leave for & the subsequent expenses for both Junior and Senior Medics, providing advice and guidance on the subsequent policies and processes to follow. With occasional training to Medics if required. Facilitating within the team the doctors induction processes along with daily correspondence and enquiries both face to face, electronically via e-mail, Microsoft Teams and by phone.Setting up of teaching sessions and sending out relevant correspondence. Facilitation of training/teaching sessions for Doctors, setting up AV equipment in teaching rooms. Daily monitoring of the Datix IR1 mailbox for doctors in training and escalating to relevant personnel ensuring appropriate support/action is taken and accurate records are maintained and recorded.

The post holder will be responsible for developing and maintaining comprehensive and robust systems and database to enable the co-ordination and monitoring of our Doctors in Training placements and teaching sessions.

The post holder will co-ordinate within tight timescales, a range of administrative activities, including the use of word processing, databases, spread sheets, bespoke systems, intranet/internet, to ensure delivery of the Trusts policies and processes in relation to doctors in training and all Senior Medics.

The post holder will lead the processes involved regarding Doctors Study leave and subsequent expenses administration function & will have overall responsibility for overseeing, maintaining and developing information systems to efficiently, accurately and effectively fulfil the needs of the service and adhere to relevant budgets. The post holder will ensure implementation of the Trusts policies and procedures and will further develop / amend these to bring about efficiency and clarity. The post holder must be able to plan ahead to ensure timescales and deadlines are met.

Experience

Essential

• Ideally a minimum of two years' Administration experience.
• Experience of producing detailed Correspondence.
• Experience of working with Senior Teams & Managers.
• Experience of creating and using Databases.
• Experience of working both on your own and as a member of a team.

Desirable

• Experience of Medical Education & training
• Experience of working with Senior Clinicians & Senior Managers.
• Experience of working in a a teaching environment.
• Experience of managing staff.
• Competent in the use of AV equipment for teaching etc.
• Report writing
• Experience utilising e-roster system

Knowledge

Essential

• Extensive knowledge of Microsoft Office & Share Point.
• Report writing

Desirable

• Knowledge of working in a Medical and dental educational Establishment
• Knowledge of working in NHS

Skills

Essential

• Excellent communicator and inter personal skills.
• Ability to deal with all levels of people both inside and outside the Trust.
• Excellent organisational skills & influencing skills.
• Ability to deal calmly with difficult situations
• Able to use own initiative.
• Ability to prioritise workload whilst working under pressure.
• Excellent time management skills.
• Excel spread sheet skills.
• bility to deal with highly confidential Information.

Desirable

• Ability to work in a complex & rapidly changing environment.
• Presentation skills

Other

Essential

• Work unsocial hours on an ad-hoc basis.
• Have a flexible approach and be able to manage with frequent interruptions

Desirable

• Ability to travel between sites to facilitate teaching/training sessions.

Qualifications

Essential

• GCSE English Language & Maths Grade 4 or equivalent
• NVQ 3 or Diploma Level qualification (or equivalent)
• RSA typewriting 3 /word processing grade III or equivalent
• ECDL or equivalent
• Proven IT skills

Desirable

• Degree qualification
• Access Database and Excel
• Spread sheet qualification

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).