Buckinghamshire Healthcare NHS Trust

Medical Secretary Dermatology

This job is now closed

Job summary

Are you an organised, proactive, and compassionate individual? We are looking for a Medical Secretary to join our dedicated team in the Dermatology at Buckinghamshire Healthcare Trust Amersham site. This role is essential to supporting clinicians and ensuring a smooth patient experience.

Main duties of the job

Provide high-quality secretarial support, including managing correspondence, emails, and appointment bookings.
Maintain patient records, ensuring confidentiality and accuracy in line with NHS policies.
Liaise with healthcare professionals, patients, and families to coordinate and manage clinical schedules.
Handle patient queries professionally and sensitively, demonstrating excellent communication skills.
Prepare documents, reports, and meeting minutes, supporting the team with all administrative needs.
Maintain databases and patient management systems, ensuring timely updates and data accuracy.
Work collaboratively with the multidisciplinary Team to support innovative services and improved patient care.

About us

Listen to why colleagues think we are a great place to work! - BHT - A great place to work (buckshealthcare.nhs.uk)

What does Buckinghamshire Healthcare NHS Trust offer you?

As part of our BHT family, you'll benefit from learning and development opportunities to support your career progression.
We offer flexible and agile workingopportunities,alongside your NHS benefits ofgenerous annual leave entitlement, pension andaccess toNHS discount schemes.
We provide a range of health and wellbeing services to promote a healthy, happy workforce.

Why work for us?

We're committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
Greater diversity withinourBHT familyimprovespositive outcomes for the people and communities we serve.
A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.

What do we stand for?

Our vision is to provide outstanding care, support healthy communities and be a great place to work.
Our mission is to provide personal and compassionate care every time.
Our care values are collaborate, aspire, respect and enable.

Date posted

28 November 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

434-IM6762485

Job locations

Amersham Hospital

Whielden Street

Amersham

HP7 0JD

Job description

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.

Job description

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.

Person Specification

Qualifications

Essential

GCSE Grade C or above/equivalent in English Language
RSA II Typing, or equivalent
Medical Secretarial Course/ Medical Terminology Course, or ability to demonstrate equivalent

Experience

Essential

Experience of working as a Medical Secretary
Experience of working in a similar setting within The NHS
Experience of word processing
Experience of audio-typing
Experience of working with highly confidential data
Previous supervisory experience

Desirable

Experience of Minute taking
Experience of working with rotas

Skills, Abilities and Knowledge

Essential

Knowledge of Microsoft Office products
Good written skills, to enable liaison with staff at all levels
Ability to work on own initiative and make judgements and decisions to resolve problems and queries
Possess skills necessary to work as a Team player
Knowledge of GDPR Regulations (ability to maintain patient confidentiality)
Able to deal politely, patiently and sensitively with public, and patients and their relatives

Desirable

Knowledge of Trust Information Systems, e.g. Medway
Knowledge of Trust policies and procedures

Special Circumstances

Essential

Ability to travel to other sites
Able to maintain a flexible approach to the role and duties

Person Specification

Qualifications

Essential

GCSE Grade C or above/equivalent in English Language
RSA II Typing, or equivalent
Medical Secretarial Course/ Medical Terminology Course, or ability to demonstrate equivalent

Experience

Essential

Experience of working as a Medical Secretary
Experience of working in a similar setting within The NHS
Experience of word processing
Experience of audio-typing
Experience of working with highly confidential data
Previous supervisory experience

Desirable

Experience of Minute taking
Experience of working with rotas

Skills, Abilities and Knowledge

Essential

Knowledge of Microsoft Office products
Good written skills, to enable liaison with staff at all levels
Ability to work on own initiative and make judgements and decisions to resolve problems and queries
Possess skills necessary to work as a Team player
Knowledge of GDPR Regulations (ability to maintain patient confidentiality)
Able to deal politely, patiently and sensitively with public, and patients and their relatives

Desirable

Knowledge of Trust Information Systems, e.g. Medway
Knowledge of Trust policies and procedures

Special Circumstances

Essential

Ability to travel to other sites
Able to maintain a flexible approach to the role and duties

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Buckinghamshire Healthcare NHS Trust

Address

Amersham Hospital

Whielden Street

Amersham

HP7 0JD

Employer's website

https://careers.buckshealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Buckinghamshire Healthcare NHS Trust

Address

Amersham Hospital

Whielden Street

Amersham

HP7 0JD

Employer's website

https://careers.buckshealthcare.nhs.uk/ (Opens in a new tab)