Buckinghamshire Healthcare NHS Trust

Compliance and Assurance Administrator

This job is now closed

Job summary

Working with the Maternity team the post holder will be responsible to the Compliance and Assurance Facilitator for the day to day provision and support of the service.

The post holder will help with administrative tasks such as agendas, minutes, requesting medical records, data entry and oversight of the guidelines and leaflets administration.

Main duties of the job

The post holder will be required to provide administrative support within the Maternity Compliance team in an efficient, effective, and high-quality manner. The post holder will be responsible for the co-ordination of their workload to meet the demands of the team and where appropriate ensuring necessarily follow up action and deadlines are met.

They will be involved in the audit and guidelines processes including requesting and delivering of medical records and the organisation, checking and administration of the guidelines process.

They will support the governance team with data entry into databases such as the perinatal mortality review platform with the support of the lead and bereavement midwives.

Will support the Governance Administrator during annual leave and absences.

About us

Listen to why colleagues think we are a great place to work! - https://bit.ly/3DNEQfD

What does Buckinghamshire Healthcare NHS Trust offer you?

As part of our BHT family, youll benefit from learning and development opportunities to support your career progression.

We offer flexible and agile working opportunities, alongside your NHS benefits of generous annual leave entitlement, pension and access to NHS discount schemes.

We provide a range of health and wellbeing services to promote a healthy, happy workforce.

Why work for us?

Were committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.

As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.

Greater diversity within our BHT family improves positive outcomes for the people and communities we serve.

A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.

What do we stand for?

Our vision is to provide outstanding care, support healthy communities and be a great place to work.

Our mission is to provide personal and compassionate care every time.

Our CARE values are collaborate, aspire, respect and enable.

Date posted

18 December 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

434-SCS5818619

Job locations

Stoke Mandeville

Mandeville Road

Aylesbury

HP21 8AL

Job description

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.

Job description

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.

Person Specification

Education, Qualifications and Training

Essential

Medical secretary or equivalent
Word processing skills. RSA 3 typing or equivalent
Ability to understand and write English language to GCSE level grade C or above, or equivalent

Experience

Essential

Secretarial experience
Experience of working within a busy office
Previous experience of working within the NHS

Skills, abilities and knowledge

Essential

Medical terminology
Audio typing skills and computer skills
Working knowledge of Microsoft Word/ Excel
Sound knowledge of Data Protection Act
Good verbal and written communication skills to enable liaison with staff at all levels
Ability to communicate with midwives, nurses, doctors and colleagues
Organisational skills to enable completion of workload to meet deadlines
Ability to identify problems and prioritise workload
Self motivated, innovative, enthusiastic
Ability to work on own or as part of a team
Ability to work within designated timescales
Ability to be highly organised
Good attention to detail

Desirable

Knowledge of Trust Medway System

Special Circumstances

Essential

Ability to travel to other sites
Ability to work flexibly in order to attend appropriate meetings

Person Specification

Education, Qualifications and Training

Essential

Medical secretary or equivalent
Word processing skills. RSA 3 typing or equivalent
Ability to understand and write English language to GCSE level grade C or above, or equivalent

Experience

Essential

Secretarial experience
Experience of working within a busy office
Previous experience of working within the NHS

Skills, abilities and knowledge

Essential

Medical terminology
Audio typing skills and computer skills
Working knowledge of Microsoft Word/ Excel
Sound knowledge of Data Protection Act
Good verbal and written communication skills to enable liaison with staff at all levels
Ability to communicate with midwives, nurses, doctors and colleagues
Organisational skills to enable completion of workload to meet deadlines
Ability to identify problems and prioritise workload
Self motivated, innovative, enthusiastic
Ability to work on own or as part of a team
Ability to work within designated timescales
Ability to be highly organised
Good attention to detail

Desirable

Knowledge of Trust Medway System

Special Circumstances

Essential

Ability to travel to other sites
Ability to work flexibly in order to attend appropriate meetings

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Buckinghamshire Healthcare NHS Trust

Address

Stoke Mandeville

Mandeville Road

Aylesbury

HP21 8AL

Employer's website

https://careers.buckshealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Buckinghamshire Healthcare NHS Trust

Address

Stoke Mandeville

Mandeville Road

Aylesbury

HP21 8AL

Employer's website

https://careers.buckshealthcare.nhs.uk/ (Opens in a new tab)