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Buckinghamshire Healthcare NHS Trust

Rota Coordinator

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This job is now closed

Job summary

An excellent opportunity has arisen for a Rota Coordinator - Obstetrics and Gynaecology.

You will play a key role in managing the smooth running of the medical rota, ensuring appropriate and safe levels of staff are maintained.You will work closely with the College Tutor, Medical and Operational Team. You will also be responsible for managing the medical secretary team.

This is a busy role and it is essential that you have good organisational and communication skills as well as being confident and computer proficient with a good working knowledge of Excel. You will be a problem solver and keen to lead a team of individuals to make a difference to the working lives of clinicians at BHT.

The post holder will be engaging with doctors across the speciality, as well as the management teams. If you are looking for a role where you can use your negotiation, influencing and leadership skills, and you are able to build fantastic relationships, this may be the role for you and we would welcome your application.

Main duties of the job

Responsible for planning and implementing rotas for Junior Doctors, Registrars and Consultants, identifying gaps in the service and finding appropriate replacements. This requires significant problem solving to juggle doctors rotas to meet the needs of the service and provide safe patient care.

The post holder will be responsible for the provision of administrative and operational support to the Service Manager for Obstetrics & Gynaecology. They will manage and lead the facilitation of the Junior doctors, working closely with the College Tutor for Obstetrics & Gynaecology. Responsibilities will include acting as line manager to Medical Secretaries and taking responsibility for locum doctors.

About us

Listen to why colleagues think we are a great place to work! - https://bit.ly/3DNEQfD

What does Buckinghamshire Healthcare NHS Trust offer you?

  • As part of our BHT family, you'll benefit from learning and development opportunities to support your career progression.
  • We offer flexible and agile workingopportunities,alongside your NHS benefits ofgenerous annual leave entitlement, pension andaccess toNHS discount schemes.
  • We provide a range of health and wellbeing services to promote a healthy, happy workforce.

Why work for us?

  • We're committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
  • As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
  • Greater diversity withinourBHT familyimprovespositive outcomes for the people and communities we serve.

What do we stand for?

  • Our vision is to provide outstanding care, support healthy communities and be a great place to work.
  • Our mission is to provide personal and compassionate care every time.
  • Our CARE values are collaborate, aspire, respect and enable.

Details

Date posted

14 December 2023

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

434-SCS5885175

Job locations

Stoke Mandeville Hospital

Mandeville Road

Aylesbury

HP21 8AL


Job description

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

Job description

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

Person Specification

EDUCATION, QUALIFICATIONS & TRAINING

Essential

  • Educational standard to GCSE level or equivalent, including English and Maths
  • A levels/NVQ 3 or able to demonstrate equivalent level of experience in an administration or secretarial capacity.

EXPERIENCE

Essential

  • Experience of work procedures and practices gained in medical education, HR or operational administration
  • Experienced in IT systems (including Microsoft Office (Word/Excel)
  • Experience of managing staff

Desirable

  • Experience of working with multiple clinicians simultaneously
  • Experience of using Medirota or similar rostering system
  • Understanding of the EWTD & associated rules governing working patterns for Junior Doctors
  • Knowledge and understanding of rota design

SKILLS, ABILITIES & KNOWLEDGE

Essential

  • Ability to work under pressure and deal calmly with difficult situations.
  • Ability to use own initiative and ability to work with limited supervision
  • Ability to plan and organise own workload effectively to meet deadlines

Desirable

  • Professional approach to work and colleagues
  • Able to team build and develop good working relationships.
  • Excellent verbal and written communication skills.

SPECIAL CIRCUMSTANCES

Essential

  • Able to travel to other sites and off site as necessary
Person Specification

EDUCATION, QUALIFICATIONS & TRAINING

Essential

  • Educational standard to GCSE level or equivalent, including English and Maths
  • A levels/NVQ 3 or able to demonstrate equivalent level of experience in an administration or secretarial capacity.

EXPERIENCE

Essential

  • Experience of work procedures and practices gained in medical education, HR or operational administration
  • Experienced in IT systems (including Microsoft Office (Word/Excel)
  • Experience of managing staff

Desirable

  • Experience of working with multiple clinicians simultaneously
  • Experience of using Medirota or similar rostering system
  • Understanding of the EWTD & associated rules governing working patterns for Junior Doctors
  • Knowledge and understanding of rota design

SKILLS, ABILITIES & KNOWLEDGE

Essential

  • Ability to work under pressure and deal calmly with difficult situations.
  • Ability to use own initiative and ability to work with limited supervision
  • Ability to plan and organise own workload effectively to meet deadlines

Desirable

  • Professional approach to work and colleagues
  • Able to team build and develop good working relationships.
  • Excellent verbal and written communication skills.

SPECIAL CIRCUMSTANCES

Essential

  • Able to travel to other sites and off site as necessary

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Buckinghamshire Healthcare NHS Trust

Address

Stoke Mandeville Hospital

Mandeville Road

Aylesbury

HP21 8AL


Employer's website

https://careers.buckshealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Buckinghamshire Healthcare NHS Trust

Address

Stoke Mandeville Hospital

Mandeville Road

Aylesbury

HP21 8AL


Employer's website

https://careers.buckshealthcare.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Service Manager

Janie King

janie.king1@nhs.net

07866175730

Details

Date posted

14 December 2023

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

434-SCS5885175

Job locations

Stoke Mandeville Hospital

Mandeville Road

Aylesbury

HP21 8AL


Supporting documents

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