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Buckinghamshire Healthcare NHS Trust

Head of Medical Records

Information:

This job is now closed

Job summary

Responsible and accountable for the Trust-wide Medical Records Service, this includes Acute and Community health records across the BHT footprint. A mixture of paper and electronic health records including 2 million archive records.

The Head of Medical Records is responsible for the effective strategic and operational management across the service delivering the department Key Performance Indicators (KPIs) supporting the long-term strategy of health records. The post holder will lead change programmes and be responsible for undertaking projects, tasks and initiatives as assigned in support of the Trusts Transformation programme linking in with the Digital teams and EPR Programme, securing the commitment of all staff to organisational change and continuous improvement.

The post holder is responsible for achieving an excellence level of service of day-to-day management of the Trust's EDMS patient record system (Evolve) working closely with the Informatics Digital and Technical teams, clinical teams, admin staff and managers at all levels of the organisation. Provide a high quality and efficient patient health record function for patient care.

Provides leadership and the management of 58 Medical Records staff working across the service in the Scanning Bureau, Clinic Prep, Admission and Library areas and the Access to Health Records team. Collaborate with the team to provide an efficient and effective service ensuring all records are delivered on time.

Main duties of the job

Responsible and accountable for the Trust-wide Medical Records Service, this includes Acute and Community health records across the BHT footprint. A mixture of paper and electronic health records including 2 million archive records.

The Head of Medical Records is responsible for the effective strategic and operational management across the service delivering the department Key Performance Indicators (KPIs) supporting the long-term strategy of health records. The post holder will lead change programmes and be responsible for undertaking projects, tasks and initiatives as assigned in support of the Trusts Transformation programme linking in with the Digital teams and EPR Programme, securing the commitment of all staff to organisational change and continuous improvement.

The post holder is responsible for achieving an excellence level of service of day-to-day management of the Trust's EDMS patient record system (Evolve) working closely with the Informatics Digital and Technical teams, clinical teams, admin staff and managers at all levels of the organisation. Provide a high quality and efficient patient health record function for patient care.

Provides leadership and the management of 58 Medical Records staff working across the service in the Scanning Bureau, Clinic Prep, Admission and Library areas and the Access to Health Records team. Collaborate with the team to provide an efficient and effective service ensuring all records are delivered on time.

About us

What does Buckinghamshire Healthcare NHS Trust offer you?o As part of our BHT family, you'll benefit from learning and development opportunities to support your career progression.o We offer flexible and agile working opportunities, alongside your NHS benefits of generous annual leave entitlement, pension and access to NHS discount schemes. o We provide a range of health and wellbeing services to promote a healthy, happy workforce.Why work for us?o We're committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.o As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.o Greater diversity within our BHT family improves positive outcomes for the people and communities we serve.What do we stand for?o Our vision is to provide outstanding care, support healthy communities and be a great place to work.o Our mission is to provide personal and compassionate care every time.o Our CARE values are collaborate, aspire, respect and enable.

Details

Date posted

15 November 2023

Pay scheme

Agenda for change

Band

Band 8a

Salary

£50,952 to £57,349 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

434-C5752314

Job locations

Stoke Mandeville Hospital

Mandeville Road

Aylesbury

HP21 8AL


Job description

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.

Job description

Job responsibilities

For a comprehensive list of responsibilities and duties, please kindly refer to the Job Description and Person Specification by downloading the JD and PS attachment in the advert.

If you are an internal applicant there is the option for secondment, all applicants must have the endorsement/support of their line manager prior to application.

If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on bht.recruitment@nhs.net quoting the vacancy reference number.

Person Specification

Education, qualifications & training

Essential

  • Education & training to Master's in Health Information Management or equivalent
  • Recognised leadership and/or management qualification or equivalent

Experience

Essential

  • Experience as Health Records Manager or Health Professional in the acute or community sector for 2 years
  • Experience of managing budgets
  • Experience of managing a large administrative team in a team setting
  • Robust with experience of being able to balance competing priorities and meet personal directorate targets within a fluctuating and demanding worload
  • Experience of managing a Scanning Bureau

Skills, abilities & knowledge

Essential

  • Strong collaboration skills (communication, open-mindedness and conflict resolution) for dealing with patients and staff
  • Proven analytical skills and sound management
  • Ability to understand interpret and introduce legislative changes around record management providing advice to Trust staff
  • Able to lead, facilitate and motivate a large team to achieve results
  • Experience of strategic planning (able to work towards a clear vision of the future while ensuring that the shorter term goals are met
  • Effective team player motivating, enthusing and empowering staff to deliver
  • Knowledge of Record Management Legislation and Guidelines
Person Specification

Education, qualifications & training

Essential

  • Education & training to Master's in Health Information Management or equivalent
  • Recognised leadership and/or management qualification or equivalent

Experience

Essential

  • Experience as Health Records Manager or Health Professional in the acute or community sector for 2 years
  • Experience of managing budgets
  • Experience of managing a large administrative team in a team setting
  • Robust with experience of being able to balance competing priorities and meet personal directorate targets within a fluctuating and demanding worload
  • Experience of managing a Scanning Bureau

Skills, abilities & knowledge

Essential

  • Strong collaboration skills (communication, open-mindedness and conflict resolution) for dealing with patients and staff
  • Proven analytical skills and sound management
  • Ability to understand interpret and introduce legislative changes around record management providing advice to Trust staff
  • Able to lead, facilitate and motivate a large team to achieve results
  • Experience of strategic planning (able to work towards a clear vision of the future while ensuring that the shorter term goals are met
  • Effective team player motivating, enthusing and empowering staff to deliver
  • Knowledge of Record Management Legislation and Guidelines

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Buckinghamshire Healthcare NHS Trust

Address

Stoke Mandeville Hospital

Mandeville Road

Aylesbury

HP21 8AL


Employer's website

https://careers.buckshealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Buckinghamshire Healthcare NHS Trust

Address

Stoke Mandeville Hospital

Mandeville Road

Aylesbury

HP21 8AL


Employer's website

https://careers.buckshealthcare.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Digital Director

Ian Roddis

ian.roddis@nhs.net

Details

Date posted

15 November 2023

Pay scheme

Agenda for change

Band

Band 8a

Salary

£50,952 to £57,349 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Flexible working

Reference number

434-C5752314

Job locations

Stoke Mandeville Hospital

Mandeville Road

Aylesbury

HP21 8AL


Supporting documents

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