Divisional Governance Administrator
The closing date is 27 July 2025
Job summary
An exciting opportunity has arisen to join the Women's and Children's governance team at ESNEFT in an administration role.
The role is key in ensuring the Governance team is providing a high standard of work, and complying with statutory reporting and service level performance indicators. Working within a team environment to offer administrative expertise that will benefit services across the entire Women and Children's Division. The role provides the flexibility of home working generally one day per week, otherwise working predominantly on the Ipswich site with the wider team, and occasionally at the Colchester site.
This is part time role-28 hours per week, fixed term/secondment until 31.12.2025
Please note this post may close early if we receive a high number of applications.
Main duties of the job
o Making sure invites are correctly distributed to those that need to attend, and that distribution lists are properly updated.
o Organising room bookings for meetings that are not held on TEAMS.
o Compiling the agendas, and ensuring these are circulated with sufficient time ahead of the meeting.
o Providing clear and concise minutes for the meeting, which adhere with Trust standards. Minutes are shared across the Trust and externally, so they have to achieve a high quality standards.
o Update action logs after meetings, making sure they are correctly distributed to relevant attendees.
o Monitor compliance with meeting actions, and contacting individual action owners for updates.
About us
We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.
We are one of the largest NHS organisations in England, employing more than 12,000 staff.
We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.
Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.
Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.
We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.
Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A
Details
Date posted
16 July 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year per annum pro rata
Contract
Fixed term
Duration
5 months
Working pattern
Part-time
Reference number
432-HR494-25
Job locations
Ipswich Hospital
Ipswich
IP4 5PD
Employer details
Employer name
East Suffolk and North Essex NHS Foundation Trust
Address
Ipswich Hospital
Ipswich
IP4 5PD
Employer's website
https://www.esneft.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
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