East Suffolk and North Essex NHS Foundation Trust

Rota Coordinator - Gynaecology Ipswich

This job is now closed

Job summary

We are looking for a resilient, enthusiastic, motivated and proactively driven individual to fulfil the role of Rota Coordinator within our Women & Children's Division.

You will be required to provide an excellent administrative service to the Operational and Medical teams within our Women's Services and Paediatric Services. Acting as the first point of contact for any medical staffing enquiries within the department you will have the responsibility for the provision of a safely staffed medical team.

You will entail creating and maintaining complex medical rotas, sourcing locum medical staff to within budgetary limits, processing medical leave and sickness records for medical staff, organisation of regular junior doctor rotations and a variety of other tasks required to provide the department with an efficient medical staffing service.

This is full time, fixed term/secondment post until 31/12/2025

We might close the advert earlier if sufficient amount of applications received.

Main duties of the job

To provide support to the Women & Children's Divisions' Clinical Directors / Clinical Leads / Associate Directors of Operations / General Managers in providing effective medical cover.

To effectively plan, create and maintain medical rotas, using Allocate, Medirota and Excel software ensuring compliance with the latest contracts, guidelines and departmental operational requirements. Ensuring where possible rotas are completed and published six weeks in advance.

To provide information relating to rotas in a timely manner as directed, highlighting to the relevant Operational Teams any non-compliance with rotas by senior and junior staff.

To record and manage medical staff annual leave requests ensuring that annual leave and study leave are approved and policies are adhered to.

Taking responsibility for ensuring all key shifts are covered and adequate ward cover levels are maintained whilst working within budgetary limits.

Ensuring appropriate cover is arranged for any medical staff rota gaps and vacant shifts by ensuring internal cover is arranged via the Trust staff bank where appropriate. Where this is not possible liaising with the Trust's external locum provider of choice, ensuring agency rates adhere to the agreed Trust capped rates.

About us

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.

We are one of the largest NHS organisations in England, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A

Date posted

07 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Fixed term

Duration

9 months

Working pattern

Full-time

Reference number

432-HR2355-24

Job locations

Ipswich Hospital

Heath Road

Ipswich

IP4 5PD

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person Specification

Experience

Essential

oPrevious rostering experience
oPrevious experience of HR/Payroll processes and procedures.
oExperience of working with different professional groups

Desirable

oPrevious experience of working in an NHS environment.

Qualifications

Essential

oGCSE/NVQ3 or equivalent
oKnowledge or experience to Diploma level

Knowledge

Essential

oKnowledge of staff rostering
oExperience in using, creating and maintaining complex spreadsheets

Desirable

oKnowledge of medical staffing, in particular the requirements of the new Junior Doctor Contract

Person Specification

Experience

Essential

oPrevious rostering experience
oPrevious experience of HR/Payroll processes and procedures.
oExperience of working with different professional groups

Desirable

oPrevious experience of working in an NHS environment.

Qualifications

Essential

oGCSE/NVQ3 or equivalent
oKnowledge or experience to Diploma level

Knowledge

Essential

oKnowledge of staff rostering
oExperience in using, creating and maintaining complex spreadsheets

Desirable

oKnowledge of medical staffing, in particular the requirements of the new Junior Doctor Contract

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

East Suffolk and North Essex NHS Foundation Trust

Address

Ipswich Hospital

Heath Road

Ipswich

IP4 5PD

Employer's website

https://www.esneft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

East Suffolk and North Essex NHS Foundation Trust

Address

Ipswich Hospital

Heath Road

Ipswich

IP4 5PD

Employer's website

https://www.esneft.nhs.uk/ (Opens in a new tab)