Head of ESR, E-Rostering and Payroll

East Suffolk and North Essex NHS Foundation Trust

This job is now closed

Job summary

Due to retirement, a unique opportunity has arisen for a dynamic, enthusiastic and well-motivated individual to join us as Head of ESR, E-Rostering and Payroll.

The main responsibilities are the strategic and operational management of finance workforce systems team, by overseeing the Trusts electronic rostering platforms, payroll service and Electronic Staff Record (ESR) system. The post holder will be responsible for ensuring the team deliver high levels of service to end users and maximising the benefits from each system.

You will have a proven track record and experience in workforce systems and NHS financial regimes, with the ability to work flexibly under pressure to achieve the objectives of the post. Strong communication, IT, numeracy, management and interpersonal skills are essential as you will be working closely with various stakeholders, both internally and externally to the Trust.

Hybrid working although will require occasional travel to support clinical colleagues across the ESNEFT sites (Colchester, Ipswich and our community sites).

Interviews will take place on the 13th March 2024.

Main duties of the job

Responsible for the strategic and operational management of workforce systems and reporting (including electronic rosters and Electronic Staff Record (ESR).
Responsible for managing the contract with the suppliers against agreed service level standards.
Manage and develop the performance and capability of members of the teams including setting performance standards, promoting regular feedback and carrying out annual appraisals.
Responsible for overseeing Payroll processes are effective and in place for the payment of wages, reviewing these as appropriate with input from other managers.
Responsible for setting and managing the performance of allocated workforce systems against short, medium and long-term key performance indicators and system benefit realisation.
Responsible for understanding a range of technical systems and applications such as ESR, OLM, NLMS, SharePoint, Rostering Software and Microsoft products.
Develop action plans for workforce system projects, manage their implementation and influence others in achieving these; and assist with planning future projects.

About us

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients' own homes.

We are the largest NHS organisation in East Anglia, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what's widely regarded as the world's best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A

Date posted

09 February 2024

Pay scheme

Agenda for change

Band

Band 8b

Salary

£58,972 to £68,525 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

432-HR2149-23

Job locations

Colchester General Hospital

Colchester

CO4 5JL

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Job description

Job responsibilities

For full details of the responsibilities and duties of this role please see the attached job description.

Person Specification

Experience

Essential

Proven experience of working in a senior management/leadership role
Experience of managing and motivating a large team or teams
Leading changes in practice in a complex environment to improve performance/services
Leading complex projects
Responsible for a significant budget and budget setting
Identifying and interpreting national policy and implementing required changes
Business case development

Qualifications

Essential

Educated to masters level or equivalent experience
Management/leadership qualification or equivalent experience
Evidence of continued professional development
Further relevant training

Desirable

Project Management Qualification

Knowledge

Essential

oFinancial procedures including budget setting and working knowledge of financial processes
oBusiness planning /annual planning/long term planning
oIn depth understanding of change management
oIn depth understanding of the current NHS agenda and healthcare policy including transformation and workforce
oUnderstanding of the relationship between providers and commissioning organisations
oRisk management and governance

Desirable

NHS IT systems
Experience of managing e-rostering
Experience designing and delivering training
Experience of using ESR

Person Specification

Experience

Essential

Proven experience of working in a senior management/leadership role
Experience of managing and motivating a large team or teams
Leading changes in practice in a complex environment to improve performance/services
Leading complex projects
Responsible for a significant budget and budget setting
Identifying and interpreting national policy and implementing required changes
Business case development

Qualifications

Essential

Educated to masters level or equivalent experience
Management/leadership qualification or equivalent experience
Evidence of continued professional development
Further relevant training

Desirable

Project Management Qualification

Knowledge

Essential

oFinancial procedures including budget setting and working knowledge of financial processes
oBusiness planning /annual planning/long term planning
oIn depth understanding of change management
oIn depth understanding of the current NHS agenda and healthcare policy including transformation and workforce
oUnderstanding of the relationship between providers and commissioning organisations
oRisk management and governance

Desirable

NHS IT systems
Experience of managing e-rostering
Experience designing and delivering training
Experience of using ESR

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information