Right to Work Compliance Officer

Job description

Job responsibilities

Communicate with employees and managers on sometimes emotive matters including right to work checks and sponsorship requests, providing advice and support in line with Trust policy and UKVI regulations. Develop and maintain an excellent understanding of right to work processes and procedures both legislative and locally at MKUH. Proactively conduct and record right to work checks in accordance with Home Office and NHS guidelines and Trust policy. Where an employee is unable to evidence their right to work in the UK, escalate this to the Employee Relations team in a timely manner for management and resolution Accurately record and maintain confidential information relating to right to work in the UK for employees on ESR, including visa status, share codes, PVNs and right to work expiry dates Support the administration of Skilled Worker or other visa sponsorships, including issuing Certificates of Sponsorship (CoS) for existing employees. Liaise with employees requiring extension to visas requesting all relevant right to work evidence and processing this through the UKVI software system in a timely manner. Support with the administration of Certificates of Sponsorship (Tier 2) within the Trust carrying out positive verification checks where required and ensure timely renewals. Coordinate and run regular (monthly) reports from ESR to support the undertaking of timely and effective right to work checks for all visa types. Use the information to plan right to work compliance checks, ensuring employees are notified of impending expiries well in advance and Certificate of Sponsorships are issued in a timely manner. Record all right to work expires on Case Tracker, utilising the system to monitor progress with reverification of right to work Ensure timely and accurate reporting to the Home Office, via the Sponsorship Management System in line with sponsor licence duties, including changes in employment status, absences, and other reportable events. Record accurate and up to date right to work information, develop improvements and escalate any issues to the Workforce Information Manager, making recommendations to implement changes as appropriate. Provide guidance and information to managers of employees working on a visa, reminding them of their responsibilities. Provide regular reports to Assistant Director of HR to audit compliance of timely and accurate right to work data. Assist with internal audits and external inspections related to right to work and visa reporting compliance. Provide other administrative support as required. Keep up to date with changes in immigration law, UKVI regulations and NHS policy, sharing updates with the wider HR team. Assist the Workforce team by accurately inputting data and generating HR reports as directed.

Please refer to the Job Description for further details

Person Specification

Qualifications and knowledge

Essential

• NVQ level 3 or equivalent or equivalent experience
• Working knowledge of HR System (ESR), and UKVI Portal.
• Working knowledge of compliance and policy relating to Right to Work and sponsorship regulations.

Experience

Essential

• Must be able to demonstrate the ability to work as a team.
• Work in a timely manner adhering to deadlines set.
• Must be able to support training and guidance to HR teams and managers
• Experience of HR policy improvements.
• Experience explaining complex HR policies or legal requirements to non-experts
• Ability to maintain accurate records and support compliance during audit.

Skills

Essential

• Good organisational and time management skills
• High level of self -motivation and ability to learn and develop.
• Logical approach to decision making and problem solving.
• Ability to provide accurate reports that identify key information.
• Advanced Excel Skills, with the ability to manipulate data as required
• Ability to work to agreed protocols and standards of good/ best practice.
• Accountable for own professional actions
• Ability to prioritise your own workload and work effectively under pressure.
• Ability to work using own initiative but also to know when to seek assistance and guidance from peer.
• Ability to demonstrate empathy and patience to deal with applicants/employees who may be stressed, anxious, or frustrated
• Good conflict management skills to handle disputes diplomatically.

Personal and people development

Essential

• Ability to demonstrate confidentiality and trustworthiness.
• Attend workshops on UK immigration law and Home Office guidance.
• Work closely with HR Services, Employee Relations, HRBPs and the recruitment team to ensure consistent compliance practices, providing guidance where required.
• Interest and willingness to participate in training HR staff and Managers.
• Maintain online mandatory training up to date.

Communication

Essential

• Must be able to demonstrate good communication skills both written and verbal.
• Consistently demonstrates a friendly professional attitude and approach in the workplace.
• Good empathic skills and the ability to manage issues in a caring, compassionate, and considerate manner.
• Ability to work across HR disciplines.
• Keep all records up to date in a clear, accurate and concise manner.
• Professional in appearance and conduct

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Milton Keynes University Hospital NHS Foundation Trust

Address

HR Services (Dept)

Milton Keynes

MK6 5LD

Employer's website

https://www.mkuh.nhs.uk/working-at-mkuh (Opens in a new tab)