Job summary
Recruitment Administrator
Department: Recruitment
Band 3 £24,071 - £25,674 per annum pro rata
Hours: 15 per week, all MKUH roles will be considered for flexible working
Are you looking to join a busy and collaborative recruitment team?
We have an exciting opportunity in a growing team to develop your recruitment skills. As a recruitment administrator, you will provide an efficient and effective service to our busy recruiting managers within the hospital. The role will involve liaising with managers and candidates to ensure a streamlined and seamless onboarding experience, processing Right to Work, DBS checks and publishing adverts. The successful candidate will work proactively to support the continuous improvement of the recruitment administration service.
Do you have experience of working in a recruitment or customer service role and have the ability to process data accurately? Your ability to establish cordial relationships at all levels and your excellent communication and interpersonal skills would be an asset to the team.
Please be advised the successful candidate will be required to work some hours on Thursday and Friday.
Interview date: 10th March 2025
Main duties of the job
This role provides recruitment administration for all Clinical and Corporate Divisions, they will be the single point of contact and ensure that recruitment administration and supporting processes and procedures are deliver to the highest standard.
They will support vacancy control for their areas and support recruitment from the point that a post is identified to on boarding of the successful candidate.
'We care We communicate We collaborate We contribute'
About us
MKUH staff scored highest for 'I look forward to coming to work' (NHS Staff Survey 2023).
You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
- Free on-site parking
- Free refreshments
- Great flexible workingopportunities
- Discounted gym membership
- Lease car scheme
- Generous annual leave and pension scheme
- On site nursery (chargeable)
- Extensive staff health and well-being programme
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
Job description
Job responsibilities
To provide a full range of recruitment administrative support to medical and non medical staff.
To be responsible for undertaking pre-employment checks for all staff.
To conduct one to one meeting with successful candidates to ensure all pre-employment checks are carried out and recorded accurately, including Right to Work and Disclosure and Barring checks.
To be the first point of contact for recruiting managers and candidates for one of the Trusts Divisions
To provide recruitment information to Trust managers, support the Divisions to data gather data and management information
To manage vacancy control for your Division, following up and resolve queries.
To publish adverts using NHS jobs and support the recruitment administration throughout put the process.
To be responsible for loading job roles on to the NHS Jobs system and updating the Electronic Staff Records System (ESR).
To provide HR administrative support for the implementation across the Trust of specified national and Trust Medical Staffing initiatives and projects.
Respond to enquiries in person, by email and over the telephone.
Please refer to Job Description for further details
We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.
MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.
By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.
Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.
Job description
Job responsibilities
To provide a full range of recruitment administrative support to medical and non medical staff.
To be responsible for undertaking pre-employment checks for all staff.
To conduct one to one meeting with successful candidates to ensure all pre-employment checks are carried out and recorded accurately, including Right to Work and Disclosure and Barring checks.
To be the first point of contact for recruiting managers and candidates for one of the Trusts Divisions
To provide recruitment information to Trust managers, support the Divisions to data gather data and management information
To manage vacancy control for your Division, following up and resolve queries.
To publish adverts using NHS jobs and support the recruitment administration throughout put the process.
To be responsible for loading job roles on to the NHS Jobs system and updating the Electronic Staff Records System (ESR).
To provide HR administrative support for the implementation across the Trust of specified national and Trust Medical Staffing initiatives and projects.
Respond to enquiries in person, by email and over the telephone.
Please refer to Job Description for further details
We believe success lies in the diversity of our employees and are committed to promoting equality, encouraging diversity and embracing inclusion. We welcome applications from everyone interested in working for us.
MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.
By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.
Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.
Person Specification
Qualifications and knowledge
Essential
- Five GCSES Grade A*-C (or equivalent). Must include Maths & English
- ECDL (European Computer Driving Licence), or able to demonstrate equivalent level of advanced IT skills
- NVQ level 3 Business Administration or equivalent relevant qualification or equivalent relevant experience
Desirable
- CIPD qualification or working towards a CIPD qualification level 3
Skills
Essential
- Flexible attitude and the ability to forge new relationships with ease.
- Positive attitude, highly motivated
Desirable
- Previous experience in a Human Resources department
Personal and people development
Essential
- Ability to develop yourself including mandatory training , including mandatory training
- Ability to keep up to date with Trust Policies and Procedures
Communication
Essential
- Ability to communicate effectively in writing and face to face with a wide range of stakeholders
Person Specification
Qualifications and knowledge
Essential
- Five GCSES Grade A*-C (or equivalent). Must include Maths & English
- ECDL (European Computer Driving Licence), or able to demonstrate equivalent level of advanced IT skills
- NVQ level 3 Business Administration or equivalent relevant qualification or equivalent relevant experience
Desirable
- CIPD qualification or working towards a CIPD qualification level 3
Skills
Essential
- Flexible attitude and the ability to forge new relationships with ease.
- Positive attitude, highly motivated
Desirable
- Previous experience in a Human Resources department
Personal and people development
Essential
- Ability to develop yourself including mandatory training , including mandatory training
- Ability to keep up to date with Trust Policies and Procedures
Communication
Essential
- Ability to communicate effectively in writing and face to face with a wide range of stakeholders
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
