Job summary
Assistant Workforce Information Analyst
Department: Workforce Information Team
Band 4
Hours: 37.5 per week, all MKUH roles will be considered for flexible working
An exciting opportunity has arisen at Milton Keynes Hospital NHS Foundation Trust for a Workforce Information Assistant.
The role will support the Workforce Information Analyst in the provision of workforce information and the development of workforce information systems. This will involve the manipulation and analysis of data with appropriate tools to produce reports and graphical representations, which provide important workforce indicators in an informative way. These are necessary for the purpose of annual workforce planning process; monthly KPIs for dashboards; and regular reports.
We are looking for someone who is keen to learn and already possesses excellent computer skills including a working knowledge of Microsoft Office. This will include Outlook, PowerPoint and Word, but you will need to have strong Excel skills. You should also have excellent communication skills, both verbal and written. You should have keen attention to detail; good organisational skills; and be able to complete tasks to strict deadlines. The successful applicant will have good interpersonal ability; enjoy helping people; be a team worker; and have an approachable attitude.
Please note that in addition to the interview you will be tested, which will include an Excel spreadsheet exercise.
Interview: 22.05.2024
Main duties of the job
The post holder will work in the Workforce Information Team and will assist in the production of workforce and manpower information for Milton Keynes University Hospital (MKUH) NHS Foundation Trust and act as first point of contact for all queries to the Workforce Information Team. In addition the post holder will support the maintenance and usage of the computerised payroll and personnel information system, the Electronic Staff Records System (ESR).
About us
You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
- Free on-site parking
- Free tea and coffee
- Great flexible workingopportunities
- Discounted gym membership
- Lease car scheme
- Generous annual leave and pension scheme
- On site nursery (chargeable)
- Extensive staff health and well-being programme
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
Job description
Job responsibilities
Please refer to the attached Job Description for more details.
MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We promote an inclusive workforce and encourage applications from applicants from all backgrounds.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.
By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.
Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.
Job description
Job responsibilities
Please refer to the attached Job Description for more details.
MKUH is committed to equal opportunities and improving the working lives of our staff and as such we offer a range of flexible working practices. We promote an inclusive workforce and encourage applications from applicants from all backgrounds.
We reserve the right to expire vacancies prior to the advertised closing date once a sufficient number of applications have been received.
MKUH uses identification scanning technology to confirm the authenticity of documents; all prospective employees of MKUH will have their original documents verified using this technology.
By applying for this role, you accept if successful, that information from your application will be transferred into the national NHS Electronic Staff Record (ESR) system. Your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers.
Upon commencing employment with the Trust, all employees (except Medical & Dental Staff on national terms and conditions) are subject to a probationary period lasting a period of six months with an option to extend for a further six months to a total of 12 months.
Person Specification
Qualifications
Essential
- 2 passes at A level (Grade A - D) or equivalent, with at least one being IT, Maths, or another subject with strong analytical/computational content.
- NVQ level 3 or equivalent relevant experience
Experience
Essential
- Must be able to demonstrate ability to work in a team environment
- Advanced Microsoft Excel qualification/ course
- Skilled at manipulating and presenting data in MS applications
- Must have experience of presenting information in a clear and concise form.
- Work to and meeting deadlines
- Working with database systems such as HR, Finance & Recruitment Systems
Knowledge and Skills
Essential
- Knowledge of Microsoft Office products
- Strong analytical skills
- A high standard of analytical, numeric and literacy skills
- Must have good attention to detail.
- Confident mathematical ability
- Ability to produce good quality and reliable information in a timely manner
- Knowledge of Human Resources, Finance, Staffing and Recruitment Systems
Personal and people development
Essential
- Proactive team player with the ability to work as a team and use own initiative
- Ability to work flexibly and prioritise own workload
- Use of computerised systems, including ESR, e-Rostering & MS Office
Communication
Essential
- Good communication skills
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations
- Ability to travel independently as and when required to fulfil the role
- Able to attend conferences and meetings as and when required
- Full clean driving licence and independent means of travel in a timely manner
- Willing to undertake DBS disclosure at standard level
- Legally entitled to work in this country
Person Specification
Qualifications
Essential
- 2 passes at A level (Grade A - D) or equivalent, with at least one being IT, Maths, or another subject with strong analytical/computational content.
- NVQ level 3 or equivalent relevant experience
Experience
Essential
- Must be able to demonstrate ability to work in a team environment
- Advanced Microsoft Excel qualification/ course
- Skilled at manipulating and presenting data in MS applications
- Must have experience of presenting information in a clear and concise form.
- Work to and meeting deadlines
- Working with database systems such as HR, Finance & Recruitment Systems
Knowledge and Skills
Essential
- Knowledge of Microsoft Office products
- Strong analytical skills
- A high standard of analytical, numeric and literacy skills
- Must have good attention to detail.
- Confident mathematical ability
- Ability to produce good quality and reliable information in a timely manner
- Knowledge of Human Resources, Finance, Staffing and Recruitment Systems
Personal and people development
Essential
- Proactive team player with the ability to work as a team and use own initiative
- Ability to work flexibly and prioritise own workload
- Use of computerised systems, including ESR, e-Rostering & MS Office
Communication
Essential
- Good communication skills
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations
- Ability to travel independently as and when required to fulfil the role
- Able to attend conferences and meetings as and when required
- Full clean driving licence and independent means of travel in a timely manner
- Willing to undertake DBS disclosure at standard level
- Legally entitled to work in this country
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
