Job summary
Pharmacy Procurement Technician - Procurement & Distribution
Pharmacy
Band 6 £ 35,392 to £ 42,618 pro rata if part-time
Hours: 37.5 per week
After significant investment, the Pharmacy Department has grown and developed into a modern technological service that actively invites change to drive improvement.
We are now looking for a dynamic Pharmacy Technician with extensive experience in procurement and logistics to enhance our expanding department. Managing a team, you will ensure compliance with WDA and Home Office regulations to provide an outstanding service to all our customers.
This will include:
- Running a daily ordering schedule to ensure adequate and timely supply of medicines.
- Application and audit of NHS-England CMU contracts, ensuring and maintaining CIPS.
- Investigation of stock issues, maintaining regulatory documentation.
- Training of staff on pharmacy procurement and regulatory standards.
- Line manager responsibilities, acting senior duties.
- Dispensing and final check of products for inpatients, outpatients and discharge.
- Participation in weekend and Bank Holiday rota.
Interview date: 26 September 2023
Main duties of the job
To provide a comprehensive and efficient daily procurement service to the trust developing and updating services; following all legal and departmental practices including Standing Operating Procedures (SOPs), MHRA Rules and Guidance for Pharmaceutical Distributors, COSHH, Lifting and Handling Regulations and all Trust Policies and Procedures.
To assist the Chief Technician and Pharmacy Business Manager with development of cost improvements to the department and trust.
About us
You can expect a warm welcome at Milton Keynes University Hospital, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours. At MKUH we appreciate our staff and reward them with an outstanding benefits package including:
- Free on-site parking
- Free tea and coffee
- Great flexible workingopportunities
- Discounted gym membership
- Lease car scheme
- Generous annual leave and pension scheme
- On site nursery (chargeable)
- Extensive staff health and well-being programme
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
Job description
Job responsibilities
Trust Responsibilities
- To lead the day to day operational management of the procurement and distribution activities to ensure the safe and efficient supply of pharmaceutical products to be used for treating patients and to support ward-staff in the effective management of medicines.
- To provide information to the Chief Technician - Operations and Procurement Services Manager on all aspects of the elements of the pharmacy service that they lead.
- To communicate effectively and promptly with all members of the pharmacy teams and, where necessary, clinical multidisciplinary teams (MDTs), to ensure the safe and efficient delivery of medicines management/optimisation and supply services to patients and colleagues across the health system.
Professional Responsibilities
- To raise orders using the Pharmacy computer system Careflow Medicines Management (CMM), and ensure the placing of these with relevant suppliers, in accordance with standard operating procedures.
- To process electronic orders through the EDI systems, and to help develop and maintain systems of electronic invoice reconciliation.
Education and Training
- To assist Senior Pharmacy Technicians in the induction and training of Pharmacy Technicians, Pharmacists, Pre-Registration Pharmacists, Pre-Registration Technicians, Pharmacy Assistants and other staff as appropriate within the purchasing and distribution areas.
- To supervise and direct pharmacy staff ensuring that acts and duties are carried out in accordance with agreed procedures, local policies and official directives.
- Training and compliance of specified staff to Wholesaler Dealer Authorisation (WDA) standards.
Management
- To ensure that technical staff comply with Trust Human Resources policies with respect to delegated responsibility, disciplinary procedures, recruitment and retention of staff.
- To monitor performance of all managed staff by regular use of appraisal in accordance with Trust procedure and paperwork covering personal development plans and pay progression meeting.
Miscellaneous
- To carry out other duties as requested by senior staff.
- To seek advice and instruction from more experienced or specialised staff when necessary.
- To participate in local roster arrangements covering weekend duty and bank holiday as required.
- To work, if and when required, in other sections of the Pharmacy in order to maintain the pharmaceutical services to the Trust, and to undertake other duties as required by the Chief Technician or Clinical Director of Pharmacy including manufacturing of pharmaceutical products and cytotoxic preparations using aseptic technique in isolators and laminar flow cabinets.
Please refer to the Job Description for further details
Job description
Job responsibilities
Trust Responsibilities
- To lead the day to day operational management of the procurement and distribution activities to ensure the safe and efficient supply of pharmaceutical products to be used for treating patients and to support ward-staff in the effective management of medicines.
- To provide information to the Chief Technician - Operations and Procurement Services Manager on all aspects of the elements of the pharmacy service that they lead.
- To communicate effectively and promptly with all members of the pharmacy teams and, where necessary, clinical multidisciplinary teams (MDTs), to ensure the safe and efficient delivery of medicines management/optimisation and supply services to patients and colleagues across the health system.
Professional Responsibilities
- To raise orders using the Pharmacy computer system Careflow Medicines Management (CMM), and ensure the placing of these with relevant suppliers, in accordance with standard operating procedures.
- To process electronic orders through the EDI systems, and to help develop and maintain systems of electronic invoice reconciliation.
Education and Training
- To assist Senior Pharmacy Technicians in the induction and training of Pharmacy Technicians, Pharmacists, Pre-Registration Pharmacists, Pre-Registration Technicians, Pharmacy Assistants and other staff as appropriate within the purchasing and distribution areas.
- To supervise and direct pharmacy staff ensuring that acts and duties are carried out in accordance with agreed procedures, local policies and official directives.
- Training and compliance of specified staff to Wholesaler Dealer Authorisation (WDA) standards.
Management
- To ensure that technical staff comply with Trust Human Resources policies with respect to delegated responsibility, disciplinary procedures, recruitment and retention of staff.
- To monitor performance of all managed staff by regular use of appraisal in accordance with Trust procedure and paperwork covering personal development plans and pay progression meeting.
Miscellaneous
- To carry out other duties as requested by senior staff.
- To seek advice and instruction from more experienced or specialised staff when necessary.
- To participate in local roster arrangements covering weekend duty and bank holiday as required.
- To work, if and when required, in other sections of the Pharmacy in order to maintain the pharmaceutical services to the Trust, and to undertake other duties as required by the Chief Technician or Clinical Director of Pharmacy including manufacturing of pharmaceutical products and cytotoxic preparations using aseptic technique in isolators and laminar flow cabinets.
Please refer to the Job Description for further details
Person Specification
Qualifications and knowledge
Essential
- Registered Pharmacy Technician supported by evidence of CPD in line with GPhC requirements
- BTEC / NVQ level 3 or equivalent
- Accredited Checking Technician
- Knowledge of procurement legislation and policies, acquired through basic qualification plus specialist training or experience
- Knowledge of WDA (H) and RP regulations/GDP
- Management Qualification
- Evidence of ability to plan and organise complex activities or programmes of work requiring planning and adjustment to meet changing needs
- Evidence of providing advice in relation to patient care including information on common drug dosage and use; advises patients and colleagues on issues relating to medication regimes and changes to prescribing, working in partnership with pharmacists
Desirable
- Medicines Management Technician
- CIPS/equivalent qualification or willing to undertake
- Able to use Refine/Define
Experience
Essential
- Experience of ordering systems and supply chain management
- Hospital Pharmacy experience
- Management Experience
- Education and training of staff
- Experience of One-Stop dispensing
- Experience of using the CMM (JAC) Pharmacy System
- Evidence of ability to create reports or documents including reporting on Key Performance Indicators
Skills
Essential
- IT Skills for dispensing, monitoring performance and reporting/audit
- Dedication to high quality patient care
- Flexible to meet service and patient need
- Meeting deadlines
- Professional supervisory skills
- Evidence of training & developing others
- Evidence of analytical and judgemental skills when faced with facts or situations requiring analysis e.g. managing urgent requirements or prioritising work to meet patient and organisational need
- Evidence of undertaking workplace assessments and effective support for less experienced staff
- Evidence of implementing policies and/or proposing changes to practices or procedures for own area with an impact beyond own area and contributes effectively to wider policies and service developments
Desirable
- Ability to manipulate and manufacture using aseptic technique
Personal and people development
Essential
- Evidence of positive commitment to CPD
- Polite and courteous
- Professional attitude
- Self-motivated and team player
Desirable
Communication
Essential
- Good Communication skills, written and verbal
- Evidence of ability to communicate clearly with patients, carers, hospital/ward staff and primary care or community health services and other organisations about medicines management or other technical information
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations
Person Specification
Qualifications and knowledge
Essential
- Registered Pharmacy Technician supported by evidence of CPD in line with GPhC requirements
- BTEC / NVQ level 3 or equivalent
- Accredited Checking Technician
- Knowledge of procurement legislation and policies, acquired through basic qualification plus specialist training or experience
- Knowledge of WDA (H) and RP regulations/GDP
- Management Qualification
- Evidence of ability to plan and organise complex activities or programmes of work requiring planning and adjustment to meet changing needs
- Evidence of providing advice in relation to patient care including information on common drug dosage and use; advises patients and colleagues on issues relating to medication regimes and changes to prescribing, working in partnership with pharmacists
Desirable
- Medicines Management Technician
- CIPS/equivalent qualification or willing to undertake
- Able to use Refine/Define
Experience
Essential
- Experience of ordering systems and supply chain management
- Hospital Pharmacy experience
- Management Experience
- Education and training of staff
- Experience of One-Stop dispensing
- Experience of using the CMM (JAC) Pharmacy System
- Evidence of ability to create reports or documents including reporting on Key Performance Indicators
Skills
Essential
- IT Skills for dispensing, monitoring performance and reporting/audit
- Dedication to high quality patient care
- Flexible to meet service and patient need
- Meeting deadlines
- Professional supervisory skills
- Evidence of training & developing others
- Evidence of analytical and judgemental skills when faced with facts or situations requiring analysis e.g. managing urgent requirements or prioritising work to meet patient and organisational need
- Evidence of undertaking workplace assessments and effective support for less experienced staff
- Evidence of implementing policies and/or proposing changes to practices or procedures for own area with an impact beyond own area and contributes effectively to wider policies and service developments
Desirable
- Ability to manipulate and manufacture using aseptic technique
Personal and people development
Essential
- Evidence of positive commitment to CPD
- Polite and courteous
- Professional attitude
- Self-motivated and team player
Desirable
Communication
Essential
- Good Communication skills, written and verbal
- Evidence of ability to communicate clearly with patients, carers, hospital/ward staff and primary care or community health services and other organisations about medicines management or other technical information
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
