Job summary
Senior Recruitment Administrator (15% R&R)
Department: Resourcing
Band 4
Hours: 37.5 hours per week, all MKUH roles will be considered for flexible working
An exciting opportunity for a Senior Recruitment Administrator has arisen within our fast paced general Recruitment Team. The successful candidate will oversee the online end to end recruitment process from advertising to the onboarding stage. You will be supporting all recruitment managers including the senior workforce team. NHS Employment standards should be adhered to at all times to ensure that recruitment best practices are met.
Please note that this post is subject to an initial probationary period of six months, extendable up to a period of 12 months. A DBS check may be required for new employees. MKUH promotes an inclusive workforce and proactively welcomes applications from underrepresented groups in our community.
Interview Date: 30 August 2023
Main duties of the job
The post holder will oversee and provide end to end recruitment support to the hiring community and will be a key source of information on market conditions and best practice approach for each role and will support the hiring manager with the short listing of applications and the interview process as required.
Additionally, the post holder will form close working relationships with the business managers in their area, acting as a recruitment business partner.
Finally, the post holder will provide supervision and support to the Recruitment Assistants to ensure the timely administration of the recruitment process and that day-to-day issues are resolved to support this.
About us
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
Job description
Job responsibilities
Communication
- Consult with the hiring manager to complete a detailed brief of the vacancy and agree timescales
- Provide advice on best practice approach to recruitment and ensure process is in accordance with Trust policies and procedures
- Available to answer queries in relation to day to day delivery if required.
Analytical and Judgemental Skills/ Freedom to Act
- Shortlist applications against agreed essential criteria from the person specification if applicable
- Advise hiring managers of potential issues (e.g. advert or job description wording), before submission to panel.
Planning and Organisational Skills
- Maintain agreed service levels to the hiring manager and ensure direct reports are adhering to required performance levels
- Maintain recruitment systems
- Prioritise working day to ensure deadlines are met and hiring managers responded to in a timely manner.
Policy and Service Responsibilities
- Hold an understanding of recruitment best practice tools and methodologies.
- Keep abreast of market intelligence and industry trends
- Will be encouraged to suggest improvements to the recruitment process to increase efficiencies.
Please refer to the job description for further details.
Job description
Job responsibilities
Communication
- Consult with the hiring manager to complete a detailed brief of the vacancy and agree timescales
- Provide advice on best practice approach to recruitment and ensure process is in accordance with Trust policies and procedures
- Available to answer queries in relation to day to day delivery if required.
Analytical and Judgemental Skills/ Freedom to Act
- Shortlist applications against agreed essential criteria from the person specification if applicable
- Advise hiring managers of potential issues (e.g. advert or job description wording), before submission to panel.
Planning and Organisational Skills
- Maintain agreed service levels to the hiring manager and ensure direct reports are adhering to required performance levels
- Maintain recruitment systems
- Prioritise working day to ensure deadlines are met and hiring managers responded to in a timely manner.
Policy and Service Responsibilities
- Hold an understanding of recruitment best practice tools and methodologies.
- Keep abreast of market intelligence and industry trends
- Will be encouraged to suggest improvements to the recruitment process to increase efficiencies.
Please refer to the job description for further details.
Person Specification
Qualifications and knowledge
Essential
- NVQ level 4 in business administration or equivalent or willing to study towards.
- Computer literate to ECDL level or equivalent.
Experience
Essential
- Experience of working in a busy office environment.
- The ability to prioritise and work to deadlines.
- Significant experience of recruitment.
- Ability to supervise, lead and motivate team members.
Skills
Essential
- Knowledge and understanding of end to end recruitment cycle.
- Basic MS Office Packages
- Able to communicate clearly, concisely and courteously.
- Excellent attention to detail.
- Demonstrate a positive approach to change.
- Knowledge of E-Recruitment and ESR
Personal and people development
Essential
- Enthusiastic and motivated team player
- Able to demonstrate an understanding of the need for confidentiality in all aspects of the work of the department
- Able to demonstrate an understanding of equal opportunities.
- Customer focused approach
- Flexible and adaptable approach to work, able to anticipate upcoming requirements.
- Self motivated, comfortable and able to work on own initiative; solution oriented problem solver.
Communication
Essential
- Confident in dealing with people at all levels.
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations
- Ability to work flexibly to meet the needs of the service.
Person Specification
Qualifications and knowledge
Essential
- NVQ level 4 in business administration or equivalent or willing to study towards.
- Computer literate to ECDL level or equivalent.
Experience
Essential
- Experience of working in a busy office environment.
- The ability to prioritise and work to deadlines.
- Significant experience of recruitment.
- Ability to supervise, lead and motivate team members.
Skills
Essential
- Knowledge and understanding of end to end recruitment cycle.
- Basic MS Office Packages
- Able to communicate clearly, concisely and courteously.
- Excellent attention to detail.
- Demonstrate a positive approach to change.
- Knowledge of E-Recruitment and ESR
Personal and people development
Essential
- Enthusiastic and motivated team player
- Able to demonstrate an understanding of the need for confidentiality in all aspects of the work of the department
- Able to demonstrate an understanding of equal opportunities.
- Customer focused approach
- Flexible and adaptable approach to work, able to anticipate upcoming requirements.
- Self motivated, comfortable and able to work on own initiative; solution oriented problem solver.
Communication
Essential
- Confident in dealing with people at all levels.
Specific requirements
Essential
- Able to perform the duties of the post with reasonable aids and adaptations
- Ability to work flexibly to meet the needs of the service.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
