Job summary
As part of our busy Finance team, you will play a key role in ensuring the Trust's payments and income are processed accurately, efficiently and in line with our Standing Financial Instructions.
In this role, you'll take responsibility for making sure all invoices are handled promptly, correctly, and followed up within the department's performance targets. You'll also organise and coordinate the day-to-day work of our Accounts Payable Assistants (although this role does not include line management), helping them to deliver a high-quality, timely service.
If you're someone who enjoys working with numbers, improving processes, and supporting a team to achieve great results, this could be a fantastic opportunity to join us and make a real difference to the smooth running of our financial operations.
Main duties of the job
- Assist the Accounts Payable Manager in ensuring the timely and accurate payment of all invoices, actively investigating any discrepancies and making sure invoices are fully prepared for scheduled payment runs.
- Proactively follow up and chase any invoices awaiting approval to avoid delays.
- Coordinate and monitor workloads across the Accounts Payable team to ensure tasks are completed within agreed timescales and all Accounts Payable processes are carried out to a high standard.
- Support the Accounts Payable Manager in reviewing and streamlining processes to improve efficiency and enhance the performance of the team.
- Work collaboratively with the wider Finance team to help deliver an efficient, responsive and high-quality Finance service for the Trust.
About us
At the RUH we put people at the heart of what we do, working together as one team to make a difference for our patients, each other, and our community. No matter what your role is, we value everyone's contribution in supporting the exceptional, person-centred care we pride ourselves on.
We are proud to be in thetop 20 best hospitals to work for in the country.
We are committed to creating a compassionate and inclusive environment. This can be seen in our growing community of staff networks - celebrating successes and creating opportunities to listen and learn. We value our differences, champion kindness and civility, and truly believe that diversity makes us stronger.
A culture of learning, developing and innovating is the thread that runs throughout our whole organisation. We want to support you to thrive, taking your career to its full potential.
We value staff wellbeing, with a well-established programme of support. We believe in a holistic approach spanning all aspects of living a healthy life, including physical, emotional, spiritual and financial wellbeing. We've even got a pool!
We are committed to supporting you and hope you want to join our team. In the meantime, find out more about living and working the beautiful historic city of Bath, learn about our extensive package of staff benefits, and read about how we're providing healthcare fit for the future with the landmark Dyson Cancer Centre and our passion for research.
Job description
Job responsibilities
- Oversee the timely and accurate processing and payment of invoices, resolving discrepancies, managing batches in Proactis, and ensuring compliance with Standing Financial Instructions and payment targets.
- Support the Accounts Payable Manager in leading the AP team providing guidance, training, performance monitoring, and helping implement improvements, SOPs and bestpractice processes.
- Manage key monthend duties, including accruals, statement reconciliations, supplier account management, VAT accuracy, and ensuring financial information is recorded correctly for periodend reporting.
- Handle supplier queries, legal correspondence, audit requests, FOI data, fraudprevention activities and invoice writeoffs, ensuring all actions are completed promptly and professionally.
- Maintain accurate supplier records, support system processes (including Pharmacy invoice loading), monitor workflow bottlenecks, and drive continuous improvement across the purchasetopay cycle.
- Ensure team inboxes and queries are managed effectively, provide financial procedure advice to staff, and support the implementation of policies, training, controls and departmental development initiatives.
Job description
Job responsibilities
- Oversee the timely and accurate processing and payment of invoices, resolving discrepancies, managing batches in Proactis, and ensuring compliance with Standing Financial Instructions and payment targets.
- Support the Accounts Payable Manager in leading the AP team providing guidance, training, performance monitoring, and helping implement improvements, SOPs and bestpractice processes.
- Manage key monthend duties, including accruals, statement reconciliations, supplier account management, VAT accuracy, and ensuring financial information is recorded correctly for periodend reporting.
- Handle supplier queries, legal correspondence, audit requests, FOI data, fraudprevention activities and invoice writeoffs, ensuring all actions are completed promptly and professionally.
- Maintain accurate supplier records, support system processes (including Pharmacy invoice loading), monitor workflow bottlenecks, and drive continuous improvement across the purchasetopay cycle.
- Ensure team inboxes and queries are managed effectively, provide financial procedure advice to staff, and support the implementation of policies, training, controls and departmental development initiatives.
Person Specification
Qualifications & Training
Essential
- GCSE Maths and English and/or able to demonstrate equivalent training or experience
- NVQ Level 4/AAT Technical Level or equivalent experience
Desirable
- NHS VAT Knowledge/experience
Knowledge & Experience
Essential
- Experience of working in Finance, preferably within an Accounts Payable function
- Experience of dealing with in-depth queries and communications.
Desirable
- Previous NHS finance experience
- Experience of staff management preferably within a Financial environment
- Knowledge of Standing Financial Instructions & Standing Orders within the NHS
Person Specification
Qualifications & Training
Essential
- GCSE Maths and English and/or able to demonstrate equivalent training or experience
- NVQ Level 4/AAT Technical Level or equivalent experience
Desirable
- NHS VAT Knowledge/experience
Knowledge & Experience
Essential
- Experience of working in Finance, preferably within an Accounts Payable function
- Experience of dealing with in-depth queries and communications.
Desirable
- Previous NHS finance experience
- Experience of staff management preferably within a Financial environment
- Knowledge of Standing Financial Instructions & Standing Orders within the NHS
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
