Job summary
It'snever been more important to harness the potential for innovation to transform health and care services. Health Innovation Networks wereestablished10 years ago as the innovation arm of the NHS both locally with our system partners and working together nationally as a HIN Network.
We are appointing to a new role of"Head of Planning and Programme Management Office".An experiencedleaderfrom a health or life science background, you will have astrongtrack recordinproject and programme management and associated governance together withan ability to juggle a complex and diverse portfolio.
We are a smallteam,and you will be close to the delivery of our work with an ability to lead and motivate a team of highly skilled innovators and improvers at the top of their game. We serve a range of organisations in the West of England health and wealth ecosystem with a geography that spans three Integrated Care Systems with a combined population of 2.5 million. At the heart of our operating model is our local innovation pipeline that drives the discovery, development and deployment of innovations responding to local system priorities. Working askey support toourexecutiveteam in this important post,you will supportand play a lead roletoall aspects ofplanning, performance and programme and project management.
Main duties of the job
Design, implement and manage a new Programme Management Office (PMO) to ensure effective planning, delivery and evaluation of all projects that make up the organisations programmes of work linked to the Health Innovation Network's agenda for Innovation, Improvement and Patient Safety.
Additionally, design and manage processes for collecting management information to support annual business planning and the reporting of quarterly performance to NHS England and the HIN Partnership Board.
About us
he Health Innovation West of England is one of 15 Health Innovations across England, established by NHS England to spread proven health innovation at pace and scale. We connect and collaborate with our local NHS and care organisations and universities, and with industry partners, the third sector, and researchers to support transformation across whole health and social care systems, with a clear focus on improving outcomes for citizens. We are an NHS organisation and employment with our Health Innovation is through the Royal United Hospitals Bath NHS Foundation Trust.
With headquarters in, Filton Bristol, we support agile working including the opportunity to work from home, and welcome applications from applicants seeking remote working opportunities. You will need to be able to travel to our office base or occasionally to other locations within our geography and nationally for in-person meetings and events.
We value a workforce where people's varied backgrounds and experiences bring different perspectives and fresh ideas resulting in the development and spread of transformational innovations. We therefore welcome applications from diverse communities to ensure our team is dynamic, vibrant and reflects the populations we serve.
Find out more about the Health Innovation West of England at www.healthinnowest.net or follow @healthinnowest on linkedin.
Job description
Job responsibilities
The post holder will be responsible for establishing, managing and developing the Programme Management Office function and supporting and co-ordinating the production of annual and longer-term business plans and supporting/enabling initiatives.
The role of the Head of Programme Management Office will be to ensure that to the necessary planning and resource allocation processes are in place to support the senior executive team in managing all project activity within the organisations work programme. This will ensure:
Appropriate sponsorship and ownership of each individual project
- A robust process to determine which initiatives put before the Senior Leadership Team (SLT) should be included within the work programme
- Effective governance and reporting is in place for each project
- Correct project documentation is completed to the required standard
- Appropriate resources are made available to successfully plan and deliver each programme of work or project including appropriate human resource either from core staffing or from the flexible register
- Arrangements are in place to manage key stakeholders effectively
- Risks and issues associated with each project are managed effectively
- Progress is monitored regularly to ensure each project delivers to its specification and that adequate resources are available to support delivery (unless specifically agreed otherwise) with a clear focus on delivering the planned outputs and realising the expected benefits
- Appropriate project closure processes are designed and followed including the capture of learnings that can be used in the scoping and planning of future projects.
Evaluation arrangements are in place to monitor benefits realisation following completion of projects within the work programme.
Job description
Job responsibilities
The post holder will be responsible for establishing, managing and developing the Programme Management Office function and supporting and co-ordinating the production of annual and longer-term business plans and supporting/enabling initiatives.
The role of the Head of Programme Management Office will be to ensure that to the necessary planning and resource allocation processes are in place to support the senior executive team in managing all project activity within the organisations work programme. This will ensure:
Appropriate sponsorship and ownership of each individual project
- A robust process to determine which initiatives put before the Senior Leadership Team (SLT) should be included within the work programme
- Effective governance and reporting is in place for each project
- Correct project documentation is completed to the required standard
- Appropriate resources are made available to successfully plan and deliver each programme of work or project including appropriate human resource either from core staffing or from the flexible register
- Arrangements are in place to manage key stakeholders effectively
- Risks and issues associated with each project are managed effectively
- Progress is monitored regularly to ensure each project delivers to its specification and that adequate resources are available to support delivery (unless specifically agreed otherwise) with a clear focus on delivering the planned outputs and realising the expected benefits
- Appropriate project closure processes are designed and followed including the capture of learnings that can be used in the scoping and planning of future projects.
Evaluation arrangements are in place to monitor benefits realisation following completion of projects within the work programme.
Person Specification
Qualifications & Training
Essential
- APM Project Management Qualification (PMQ)
- Educated to Masters degree level or equivalent level in experience and further training.
- MSP qualification or equivalent
Knowledge & Experience
Essential
- Very significant management experience in the NHS
- Experience of leading a PMO function
- Lean or other business process experience in re-engineering methodologies at managerial and/or clinical level
- Knowledge of change management and service improvement methods
- Record of achievement of delivering objectives and finding innovative solutions to problems
- Broad experience and evidence of working in partnership with NHS organisations at all levels to deliver change and modernisation
- Expert knowledge of NHS targets, definitions and service improvement methodologies
- Experience of risk, issue and project change Management
- Experience of managing major strategic initiatives with multiple project workstreams
- Experience of working across organisational boundaries and of delivering projects across multi-disciplinary sites working with multiple stakeholders
- Experience and knowledge of the national Quality Improvement agenda including policy
- An "eye" for detail and evidence of a completer/finisher approach to delivery
- Expert user of CRM and Project software, specifically Verto and Zoho systems
Secific Skills
Essential
- Excellent written and oral communication skills
- Highly developed motivational, influencing and negotiating skills with proven experience of success at senior levels of organisations and across organisations including with clinicians and directors.
- Excellent interpersonal skills and the ability to communicate effectively at all levels with a wide variety of stakeholders
- Able to present effectively, to a wide variety of audiences in an engaging manner that makes information clear and obtains buy in sometimes in the face of opposition.
- Able to work independently as required, to tight deadlines and to prioritise effectively against conflicting priorities.
- Able to work as part of a team and able to lead and direct multi skilled teams.
- Able to set own agenda and able to provide leadership, motivation and inspiration to facilitate collaborative working across the agenda.
- Able to formulate and implement long term strategic programme plans which impacts on the whole organisation including developing operational frameworks.
- Experience of collecting and interpreting information to support change programmes and the ability to use Word and Excel.
- Able to identify and asses a clear pathway through a complex situation which leads to a clear output involving a number of difference parties and opinions.
Person Specification
Qualifications & Training
Essential
- APM Project Management Qualification (PMQ)
- Educated to Masters degree level or equivalent level in experience and further training.
- MSP qualification or equivalent
Knowledge & Experience
Essential
- Very significant management experience in the NHS
- Experience of leading a PMO function
- Lean or other business process experience in re-engineering methodologies at managerial and/or clinical level
- Knowledge of change management and service improvement methods
- Record of achievement of delivering objectives and finding innovative solutions to problems
- Broad experience and evidence of working in partnership with NHS organisations at all levels to deliver change and modernisation
- Expert knowledge of NHS targets, definitions and service improvement methodologies
- Experience of risk, issue and project change Management
- Experience of managing major strategic initiatives with multiple project workstreams
- Experience of working across organisational boundaries and of delivering projects across multi-disciplinary sites working with multiple stakeholders
- Experience and knowledge of the national Quality Improvement agenda including policy
- An "eye" for detail and evidence of a completer/finisher approach to delivery
- Expert user of CRM and Project software, specifically Verto and Zoho systems
Secific Skills
Essential
- Excellent written and oral communication skills
- Highly developed motivational, influencing and negotiating skills with proven experience of success at senior levels of organisations and across organisations including with clinicians and directors.
- Excellent interpersonal skills and the ability to communicate effectively at all levels with a wide variety of stakeholders
- Able to present effectively, to a wide variety of audiences in an engaging manner that makes information clear and obtains buy in sometimes in the face of opposition.
- Able to work independently as required, to tight deadlines and to prioritise effectively against conflicting priorities.
- Able to work as part of a team and able to lead and direct multi skilled teams.
- Able to set own agenda and able to provide leadership, motivation and inspiration to facilitate collaborative working across the agenda.
- Able to formulate and implement long term strategic programme plans which impacts on the whole organisation including developing operational frameworks.
- Experience of collecting and interpreting information to support change programmes and the ability to use Word and Excel.
- Able to identify and asses a clear pathway through a complex situation which leads to a clear output involving a number of difference parties and opinions.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Employer details
Employer name
Royal United Hospitals Bath NHS Foundation Trust
Address
Future Space Business Centre
North Gate, Filton Road
Bristol
BS34 8RB
Employer's website
https://www.ruh.nhs.uk/ (Opens in a new tab)
