Personal Assistant to Family & Specialist Services Division

Job summary

The Family & Specialist Services Divisional Leadership Team are pleased to offer an exciting opportunity for a 6-month fixed term or secondment to the role of Personal Assistant for Family & Specialist Services.

The post holder will ensure that necessary systems are in place to provide a responsive and efficient administrative, personal assistant and secretarial service to the senior Family and Specialist Services Divisional management team using their reason, intellect and judgement to manage own workload, make decisions and proactively deal with issues without reference to others.

It is essential that the post holder undertakes the extensive duties with flexibility, initiative and enthusiasm and operates as an integral part of the Management team.

Main duties of the job

Provide a high quality confidential and comprehensive Personal Assistant service to the Divisional Director, Divisional Director of Operations, Divisional Director of Nursing and Director of Midwifery & Neonates in support of their extensive responsibilities.

Act as a professional representative of the Division, reflecting the Trust's values.

Independently action documents for the Divisional Director, Divisional Director of Operations, Divisional Director of Nursing and Director of Midwifery & Neonates, use analytical skills to draft letters and reports, ensure deadlines are met, follow up actions, prepare briefing drafts all to timescale.

Act as a central point of contact for the Divisional Director, Divisional Director of Operations, Divisional Director of Nursing and Director of Midwifery & Neonates for external and internal callers, making judgements regarding appropriate dissemination of key information.

Ensure that flow of information between colleagues/departments/external organisations is maintained.

Communicate and co-ordinate with hospital staff at all levels to deliver an effective and integrated service in support of the Trust objectives.

About us

At the RUH we put people at the heart of what we do, working together as one team to make a difference for our patients, each other, and our community. No matter what your role is, we value everyone's contribution in supporting the exceptional, person-centred care we pride ourselves on.

We are proud to be in thetop 20 best hospitals to work for in the country.

We are committed to creating a compassionate and inclusive environment. This can be seen in our growing community of staff networks - celebrating successes and creating opportunities to listen and learn. We value our differences, champion kindness and civility, and truly believe that diversity makes us stronger.

A culture of learning, developing and innovating is the thread that runs throughout our whole organisation. We want to support you to thrive, taking your career to its full potential.

We value staff wellbeing, with a well-established programme of support. We believe in a holistic approach spanning all aspects of living a healthy life, including physical, emotional, spiritual and financial wellbeing. We've even got a pool!

We are committed to supporting you and hope you want to join our team. In the meantime, find out more about living and working the beautiful historic city of Bath, learn about our extensive package of staff benefits, and read about how we're providing healthcare fit for the future with the landmark Dyson Cancer Centre and our passion for research.