Health Records Library EDM Team Member
The closing date is 10 October 2025
Job summary
The post holder will work as part of a team to help maintain the Health Records Library, in part, by the EDM scanning process and the Trust's Health Records retention cycle. The aim of this work is to efficiently maintain the Health Record retention and retrieval systems so that records may be available at the point of need.
The post holder will assist in the delivery of the Health Records service and specifically the provision of Health Records from any of the sub library repositories (be they on or off site) including the EDM system.
Main duties of the job
- To identify and retrieve patient health records from the Health Records repositories in compliance with the Trusts' Health Records Management Policy.
- To sort and prepare patient case notes as per the scanning procedure to facilitate digitisation.
- To scan patient case notes using the in-house document scanners to transfer information from hard copy to a digital image format.
- To quality control scan documents to ensure that the captured data is available and is of an acceptable standard.
- To dispose of confidential material that has been scanned in the appropriate confidential waste bins.
- Actively work as a team to ensure relevant records are removed from the Health Records Library and secondary stores to maintain the working environment.
- To follow procedure to identify patient reference numbers and locate and retrieve patient case notes from any of the site health record repositories as requested.
- Fulfil third party requests for information by utilising existing technologies (secure cloud storage document transfer services).
- Liaise with all grades of clinicians and staff, Legal Services Department as and when required to meet the agreed requirements of the provision
- Report all faults and problems identified with the EDM system software or related hardware to the EDM Administrator and in their absence report them to the Health Records Services Manager.
About us
There's never been a more exciting time to join TeamQEH. We're working on a once in a generation opportunity to build a new state-of-the-art hospital to open and we are also carrying out on one of the biggest pieces of digital transformation work we've ever undertaken.Our new electronic patient record (EPR) will replace paper-based patient records from 2026 and will lead to better, safer, joined-up care at The Queen Elizabeth Hospital and beyond.At The QEH we provide a comprehensive range of specialist, acute, obstetrics and community-based services to around 331,000 people across west and north Norfolk, North Cambs and South Lincs.We are an ambitious organisation that upholds our values of kindness, wellness and fairness. We strive for continuous quality improvement, recently demonstrated in our 2024 CQC maternity inspection rating our services as 'Good', and we are proud to be a place to learn and grow through recognised learning and apprenticeships.We recognise and reward our 4,000 staff and volunteers, priding ourselves on a community atmosphere and positive team spirit. We have approx. 530 beds across 33 wards and have newly built education and training facilities, a range of modern award-winning centres alongside a talented team of people ready to give you a warm welcome. We love working here and think you will too.
Details
Date posted
26 September 2025
Pay scheme
Agenda for change
Band
Band 2
Salary
£24,465 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
426-982-25CR
Job locations
Queen Elizabeth Hospital
Gayton Road
Kings Lynn
PE30 4ET
Employer details
Employer name
The Queen Elizabeth Hospital King's Lynn NHSFT
Address
Queen Elizabeth Hospital
Gayton Road
Kings Lynn
PE30 4ET
Employer's website
https://www.qehkl.nhs.uk (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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