Job summary
Permanent | Part Time |Internal advert only open to Sheffield Children's Employee's
An exciting opportunity has arisen for an enthusiastic individual to join the Surgery and Critical Care Divisional Management team at Sheffield Children's Hospital as a Waiting list co-ordinator.The appointee would be managed by the Waiting List Service Co-ordinator in Surgery & Critical Care and will work closely with the Consultants, Operational Support Managers, other Operational Managers & Performance team. Having the ability to speak directly to families in a professional manner to arrange the patient's operation dates is essential.
The successful applicant will need to have an excellent knowledge of organisational and information management, good interpersonal skills and be willing to communicate with hospital staff at all levels. The applicant needs to be motivated to work to tight deadlines and manage competing priorities.
Main duties of the job
Reporting into the Operational Manager; Theatres, some of your responsibilities will include:
Build and maintain strong working relationships with clinical and administrative teams to support smooth patient pathways. Manage and monitor waiting lists to ensure timely, efficient, and accurate scheduling of patients. Allocate admission dates in line with clinical priorities and service capacity. Coordinate arrangements for patients attending for surgery, ensuring all details are communicated and organised effectively.
About us
At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children's Health.
We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.
We're proud that 73% of colleagues would recommend Sheffield Children's as a place to work, placing us among the top five NHS trusts in England -- and the top-ranked trust in the North East and Yorkshire -- in the latest NHS Staff Survey.
Our nearly 4,000 colleagues bring our CARE values -- Compassion, Accountability, Respect, and Excellence -- to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.
As we approach our 150th anniversary this year, we're excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.
We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts -- helping you thrive at work and beyond.
Job description
Job responsibilities
For more information on the main responsibilities for this post, please refer to the job description and person specification.
*** This role has been assigned the occupation code 4131 using the CASCOT coding tool. To check the eligibility of this code for sponsorship and right to work please visit - UKVI web address https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations/skilled-worker-visa-eligible-occupations-and-codes
Please note: We do not offer visa sponsorship for Band 2 roles.
Diversity Statement
At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.
Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at scn-tr.recruitment.team@nhs.net. Together, were building a workplace where everyone belongs
Job description
Job responsibilities
For more information on the main responsibilities for this post, please refer to the job description and person specification.
*** This role has been assigned the occupation code 4131 using the CASCOT coding tool. To check the eligibility of this code for sponsorship and right to work please visit - UKVI web address https://www.gov.uk/government/publications/skilled-worker-visa-eligible-occupations/skilled-worker-visa-eligible-occupations-and-codes
Please note: We do not offer visa sponsorship for Band 2 roles.
Diversity Statement
At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.
Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at scn-tr.recruitment.team@nhs.net. Together, were building a workplace where everyone belongs
Person Specification
Qualifications & Training
Essential
- Educated to GCSE standard, with a GCSE/O Level or equivalent in English Language (Grade A-C)
Desirable
- ECDL or equivalent qualification
Experience
Essential
- Clerical experience gained from working within a patient administration department within a hospital setting
- Experience of dealing with the general public
- Experience of working in a multi-disciplinary team environment
- Experience of using patient based computer systems
Desirable
- 12 months work experience of In patient, Out-patient or Waiting list management
- Working within a multi disciplinary team environment
- Experience of using Patient Administrative System
- Experience of working with medical and nursing staff
Knowledge & Skills
Essential
- Knowledge of In-patient, Waiting list or Out-patient working processes and practices
- Knowledge of medical records procedures
- Ability to work on own initiative
- Good communication skills
Desirable
- Knowledge of waiting list administration procedures
- Working knowledge of the Waiting List module of a hospital Patient Administration System
- Working knowledge of a Theatre Scheduling system
- Demonstrates problem solving skills
Person Specification
Qualifications & Training
Essential
- Educated to GCSE standard, with a GCSE/O Level or equivalent in English Language (Grade A-C)
Desirable
- ECDL or equivalent qualification
Experience
Essential
- Clerical experience gained from working within a patient administration department within a hospital setting
- Experience of dealing with the general public
- Experience of working in a multi-disciplinary team environment
- Experience of using patient based computer systems
Desirable
- 12 months work experience of In patient, Out-patient or Waiting list management
- Working within a multi disciplinary team environment
- Experience of using Patient Administrative System
- Experience of working with medical and nursing staff
Knowledge & Skills
Essential
- Knowledge of In-patient, Waiting list or Out-patient working processes and practices
- Knowledge of medical records procedures
- Ability to work on own initiative
- Good communication skills
Desirable
- Knowledge of waiting list administration procedures
- Working knowledge of the Waiting List module of a hospital Patient Administration System
- Working knowledge of a Theatre Scheduling system
- Demonstrates problem solving skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
