Job summary
Fixed Term: 2 years | 16hrs per week | Hybrid | Proposed interview date 30-May-2025
We're looking for a Data Coordinator to join our team! You'll manage patient data, ensuring it's accurate, accessible, and meets regulatory standards. You'll work with our teams, GPs, and other partners to collect, validate, and report patient information. You'll also help manage patient registries, support audits, and provide data to drive service improvements while maintaining high-quality data standards.
About You:
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Level 4 qualification (e.g., Level 4 certificate, NVQ Level 4, HNC) or equivalent experience.
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Experience collecting, validating, and managing large datasets and familiar with managing, restructuring, and maintaining databases to meet required standards.
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Proficiency in data tools and software, including statistical tools, Excel, or database management systems for reporting
If you have experience with data accuracy and service improvement, we would love to hear from you!
Main duties of the job
Reporting into the PLRS Lead, your responsibilities will include:
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Implement and maintain efficient processes for the collection, validation, input, and reporting of patient data, ensuring compliance with regulatory standards and supporting research projects.
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Collaborate with hospital teams, GPs, and external partners to manage data reporting and ensure the collection of patient information.
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Ensure the accuracy, accessibility, and compliance of patient data, including medical records, imaging, and test results, following regulatory requirements.
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Work with multidisciplinary teams to maintain data integrity, preventing duplication in hospital systems, and oversee the restructuring of internal databases to meet registry needs.
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Manage patient data for national and international registries, ensuring standards, and support clinical audits and service evaluations through clear, accurate reporting.
About us
At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children's Health.
We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.
We're proud that 73% of colleagues would recommend Sheffield Children's as a place to work, placing us among the top five NHS trusts in England -- and the top-ranked trust in the North East and Yorkshire -- in the latest NHS Staff Survey.
Our nearly 4,000 colleagues bring our CARE values -- Compassion, Accountability, Respect, and Excellence -- to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.
As we approach our 150th anniversary in 2026, we're excited to keep building our leadership in children's health, improve experiences for patients and staff, and focus on our communities and population health.
We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts -- helping you thrive at work and beyond.
Job description
Job responsibilities
For more information on the main responsibilities for this post, please refer to the job description and person specification.
Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.
Diversity Statement
At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.
Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at scn-tr.recruitment.team@nhs.net. Together, were building a workplace where everyone belongs.
#LI-Hybrid
Job description
Job responsibilities
For more information on the main responsibilities for this post, please refer to the job description and person specification.
Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.
Diversity Statement
At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.
Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at scn-tr.recruitment.team@nhs.net. Together, were building a workplace where everyone belongs.
#LI-Hybrid
Person Specification
Qualifications & Training
Essential
- Level 4 qualification e.g. level 4 certificate, NVQ level 4, higher national certificate (HNC) or equivalent experience as set out below
Experience
Essential
- Experience in collecting, validating and managing large datasets
- Experience of managing, restructuring and maintaining databases ensuring they meet standards
- Experience of using data tools and software such as statistical tools, excel or database management systems to handle reporting and analysis
Knowledge & Skills
Essential
- Understanding of data governance, confidentiality, and compliance with Data Protection regulations
- Attention to detail to manage data accuracy and compliance
- Ability to manage, manipulate, and analyse complex datasets using various formats and analytical tools
- Proficiency in data entry, validation, and quality assurance processes
- Proactive in identifying opportunities for process improvements and implementing solutions
- Ability to manage complex tasks with attention to detail
- Proficient in producing, analysing, and presenting complex data
- Ability to discuss data collection with a range of colleagues querying to gain a deeper understanding when needed
Personal Attributes
Essential
- Able to work with diverse groups of people
- Able to adapt to evolving technologies or processes
Person Specification
Qualifications & Training
Essential
- Level 4 qualification e.g. level 4 certificate, NVQ level 4, higher national certificate (HNC) or equivalent experience as set out below
Experience
Essential
- Experience in collecting, validating and managing large datasets
- Experience of managing, restructuring and maintaining databases ensuring they meet standards
- Experience of using data tools and software such as statistical tools, excel or database management systems to handle reporting and analysis
Knowledge & Skills
Essential
- Understanding of data governance, confidentiality, and compliance with Data Protection regulations
- Attention to detail to manage data accuracy and compliance
- Ability to manage, manipulate, and analyse complex datasets using various formats and analytical tools
- Proficiency in data entry, validation, and quality assurance processes
- Proactive in identifying opportunities for process improvements and implementing solutions
- Ability to manage complex tasks with attention to detail
- Proficient in producing, analysing, and presenting complex data
- Ability to discuss data collection with a range of colleagues querying to gain a deeper understanding when needed
Personal Attributes
Essential
- Able to work with diverse groups of people
- Able to adapt to evolving technologies or processes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
