Job summary
Fixed Term Opportunity: Clinical Coding Admin Assistant
Sheffield Children's is committed to delivering outstanding healthcare. Our services rely on accurate and efficient patient health data, which is managed by our dedicated clinical coding team.
We are looking for two Clinical Coding Admin Assistants to support the team in capturing health data within our outpatient services. You will help identify gaps in data capture and help improve the Trust's data quality and income generation. You will also gain exposure to different processes within the hospital, providing valuable experience in clinical coding, which can lead to a professional career pathway.
While beneficial, prior experience in electronic health records or patient administration systems isn't required, as full training will be provided. We are looking for someone who is enthusiastic and can manage their workload while working to agreed timescales. If you're organised, detail focussed and enjoy working as part of a busy team, please apply and join our team!
Interview date: 26th February
Main duties of the job
Reporting into the Clinical Coding Manager, your responsibilities will include:
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Use the Careflow PAS system to identify clinic activity for coding.
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Review outpatient clinic notes and assign appropriate clinical codes.
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Input codes accurately into the system.
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Escalate complex cases to senior team members when needed.
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Work with colleagues to gather missing information for coding.
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Communicate with clinicians to clarify coding queries.
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Handle coding-related enquiries from staff by phone.
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Help with internal and external audits by gathering data.
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Attend team meetings to help standardise coding practices.
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Identify areas for improvement in clinical documentation and processes.
About us
At Sheffield Children's, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are:
- Outstanding Patient Care
- Brilliant Place to work
- Leaders in Children's Health
We work successfully with local, regional, and national partners to provide physical and mental healthcare across acute and community settings. Many of our clinicians are amongst the best in their field, recognised nationally and internationally for their expertise.
As well as having enormous pride in what we do, we are a friendly, welcoming, and motivated NHS Trust who are guided by our CARE values: Compassion, Accountability, Respect, and Excellence. Our nearly 4000 colleagues live these values, ensuring kind and compassionate care that makes patients and their families feel safe and at home.
As we approach our 150th anniversary in 2026, we remain committed to enhancing our reputation in children's health leadership, improving the experiences of both patient and colleagues, and focusing on our communities and population health.
Sheffield Children's provides great benefits to support your wellbeing, with excellent annual leave and pension schemes, health programmes, and exclusive discounts--helping you succeed at work and beyond.
Job description
Job responsibilities
For more information on the main responsibilities for this post, please refer to the job description and person specification.
Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.
Diversity Statement
At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.
Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at scn-tr.recruitment.team@nhs.net. Together, were building a workplace where everyone belongs.
#LI-Onsite
Job description
Job responsibilities
For more information on the main responsibilities for this post, please refer to the job description and person specification.
Please note that Sheffield Children's uplift pay to meet the Real Living Wage, which is £12.60 per hour.
Diversity Statement
At Sheffield Childrens, we are committed to creating an inclusive environment that celebrates diversity and supports everyones success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.
Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at scn-tr.recruitment.team@nhs.net. Together, were building a workplace where everyone belongs.
#LI-Onsite
Person Specification
Qualifications/Training
Essential
- 5 GCSE's (or equivalent) to include English Language and Mathematics.
- Recognised qualification at NVQ 3 level, or equivalent experience.
Desirable
- Successful completion of both basic and advanced Clinical Coding & Anatomy and Physiology training courses
Experience
Essential
- Experience of working in a fast paced, busy role.
- Experience of working with confidential, sensitive information.
- Experience of delivering a high standard of customer service.
Knowledge and Skills
Essential
- Knowledge of medical terminology, anatomical and physiological terms.
- High levels of attention to detail and ability to hold attention while looking at lots of different information.
- Ability to explain processes to people clearly adapting communication style as necessary.
- Ability to explain processes to people clearly adapting communication style as necessary.
- Ability to communicate with a variety of different colleagues clearly to clarify queries.
- Ability to explore and solve problems.
- Collaborative team member to work together to address missing information and queries.
- Computer literate with experience of working with various IT systems.
Personal Attributes
Essential
- Commitment to working to deadlines, completing work that is time sensitive as a priority.
- Willingness to continuously learn about medical terminologies, procedures and coding standards.
Person Specification
Qualifications/Training
Essential
- 5 GCSE's (or equivalent) to include English Language and Mathematics.
- Recognised qualification at NVQ 3 level, or equivalent experience.
Desirable
- Successful completion of both basic and advanced Clinical Coding & Anatomy and Physiology training courses
Experience
Essential
- Experience of working in a fast paced, busy role.
- Experience of working with confidential, sensitive information.
- Experience of delivering a high standard of customer service.
Knowledge and Skills
Essential
- Knowledge of medical terminology, anatomical and physiological terms.
- High levels of attention to detail and ability to hold attention while looking at lots of different information.
- Ability to explain processes to people clearly adapting communication style as necessary.
- Ability to explain processes to people clearly adapting communication style as necessary.
- Ability to communicate with a variety of different colleagues clearly to clarify queries.
- Ability to explore and solve problems.
- Collaborative team member to work together to address missing information and queries.
- Computer literate with experience of working with various IT systems.
Personal Attributes
Essential
- Commitment to working to deadlines, completing work that is time sensitive as a priority.
- Willingness to continuously learn about medical terminologies, procedures and coding standards.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
