Job summary
Following the 2025 ministerial announcement, Airedale General Hospital has been confirmed as part of the first priority phase of the Government's New Hospital Programme (NHP), recognising the urgent structural challenges posed by RAAC across the estate. This prioritisation ensures Airedale is among the first wave of hospitals to benefit from the Government's commitment to modernising NHS infrastructure.
We are seeking a highly organised and proactive PMO Office Managerto support the smooth running of the Securing the Future (StF) Programme, ensuring the smooth co-ordination of programme administration, governance and reporting, and office management processes. The role will involve working across the whole Programme, supporting senior programme leads and the teams to ensure they can work effectively.
The role is part of the Securing the Future Programme team, based at Airedale General Hospital, with flexible and agile working options. Some off-site travel may be required to support local events and activities.
Main duties of the job
This role ensures the smooth running of daily operations and provides high-quality administrative, organisational, and systems support to a fast-paced programme team. The postholder will coordinate the scheduling, set-up, and administration of a wide range of governance, delivery, and team meetings--working closely with senior leaders, PMs, and corporate colleagues to circulate materials, track actions, and maintain accurate records. Strong organisational skills, attention to detail, and confidence working with senior staff are essential.
The successful candidate will lead on maintaining core office systems (IT, procurement, invoicing, directories, leave and training records), ensuring the team has the tools and support needed. They will oversee the Programme MS Teams site, ensuring information is well-managed and compliant with governance protocols. They will also support finance and procurement processes, including requisitions, Oracle input, event booking, and travel coordination, liaising with Procurement and Finance colleagues. The role requires initiative, discretion, and professionalism.
This post suits a highly organised and proactive individual with strong communication and IT skills, and experience supporting large programmes or senior teams. Confidence working independently, managing competing priorities, and engaging across departments is essential.
About us
We are delighted to offer a wide range of benefits to employees including:
- Cycle to Work
- Travel Scheme
- Childcare Vouchers with Salary Sacrifice
- Onsite Nursery
- Buying and Selling Annual Leave
- Car Leasing
- Employee Assistance Programme
- Employee Health and Wellbeing
- Extensive Reward Scheme
- Counselling Service
- Financial packages including Vivup and Wagestream
- Staff Networks, Enable, Rainbow, Gender, Race Equality Ecoaware & Admin Network.
Our values:
We understand that it's down to the hard work, effort and dedication of our staff that makes a difference for our patients. Our people really do make our Airedale experience - we take pride in fostering a friendly, effective and caring work environment. Our values are part of our DNA, which are:
- Committed to Quality of Care
- Compassion
- Working together for patients
- Improving Lives
- Everyone Counts
- Respect and Dignity
Got questions before you apply, please contact the recruiting manager to find out more.
This position is not currently eligible for a certificate of sponsorship in line with Home Office guidance as it does not appear on the skilled worker visa occupation list.
If you currently hold a different type of visa allowing you to work in the UK we would welcome an application from you. If your visa expires or there is a change in status during your employment, the Trust will be required to review your employment which may result in the termination of your employment to comply with the relevant immigration legislation
Job description
Job responsibilities
JOB DESCRIPTION
Securing the Future Programme Profile
Securing the Future is the programme overseeing both the on-going structural works at Airedale General Hospital and the delivery of a new hospital as part of the Governments New Hospital Programme (NHP).
In May 2023, the Government announced that Airedale NHS Foundation Trust would be included in the NHP, recognising the urgent need to rebuild the hospital due to significant structural risks posed by Reinforced Autoclaved Aerated Concrete (RAAC). RAAC was first identified on-site in late 2019 and since then extensive risk mitigation works have been undertaken.
In 2025, a ministerial update on the NHP reaffirmed Airedale as one of the first priority schemes, ensuring it is among the hospitals prioritised for early delivery under the updated national funding and construction schedule.
While RAAC mitigation efforts have been ongoing, the new hospital programme is now being mobilised, presenting an exciting opportunity for those looking to play a key role in shaping the future of healthcare infrastructure from the ground up.
For more information, please visit www.airedale-trust.nhs.uk/securingthefuture.
Job Purpose
The StF Programme Management Office (PMO) has been set-up to provide a comprehensive set of programme support activities to support the successful delivery of the Programme. The PMO has five main roles:
-
PPM Governance and Controls: Developing and maintaining a consistent framework of effective PPM governance, standards, controls and processes with supporting guidance, templates, and training.
-
Capability Development: Supporting Programme Director, Delivery Team and Workstream Leads with the development of wider programme delivery capabilities (investment justifications, planning and resourcing, stakeholder management).
-
PPM Delivery Support: Co-ordinating day-to-day project and project governance and delivery by acting as Board secretariat and supporting the operation of key controls for planning, reporting and monitoring, risk and issues, benefits, change etc.
-
Information and Systems: Maintaining a central information repository (a single version of the truth) to support decision-making, delivery and assurance and implementing digital tools to support project management, collaboration, task automation, and data visualisation.
The purpose of the StF PMO Office Manager role is to support the StF Programme Director, the StF Senior Leadership Team, Head of PMO, and the wider Programme Team in relation to the effective delivery of a range of relevant business management, administrative, governance and office management activities.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
-
To co-ordinate and support the efficient scheduling and operation of a wide range of key governance, project delivery, management team meetings and workshops, including:
-
Scheduling and sequencing meeting dates/times for optimal attendance working with Exec PAs and the Corporate Affairs Team, PMO Officer, Head of PMO, and Programme Director;
-
To implement and operate a range of office management systems on behalf of the Programme Team relating to IT, H&S, finance (e.g. invoicing), procurement, and the management of desk and car parking availability in office accommodation.
-
To oversee the effective administration of, and access to, the StF Teams site in collaboration the wider Programme Team, ensuring that there is effective document management and information governance.
-
To co-ordinate and support the recruitment, onboarding and induction of new staff, working closely with IT, HR and Estates to ensure staff are provided with the necessary resources to do their jobs.
Job description
Job responsibilities
JOB DESCRIPTION
Securing the Future Programme Profile
Securing the Future is the programme overseeing both the on-going structural works at Airedale General Hospital and the delivery of a new hospital as part of the Governments New Hospital Programme (NHP).
In May 2023, the Government announced that Airedale NHS Foundation Trust would be included in the NHP, recognising the urgent need to rebuild the hospital due to significant structural risks posed by Reinforced Autoclaved Aerated Concrete (RAAC). RAAC was first identified on-site in late 2019 and since then extensive risk mitigation works have been undertaken.
In 2025, a ministerial update on the NHP reaffirmed Airedale as one of the first priority schemes, ensuring it is among the hospitals prioritised for early delivery under the updated national funding and construction schedule.
While RAAC mitigation efforts have been ongoing, the new hospital programme is now being mobilised, presenting an exciting opportunity for those looking to play a key role in shaping the future of healthcare infrastructure from the ground up.
For more information, please visit www.airedale-trust.nhs.uk/securingthefuture.
Job Purpose
The StF Programme Management Office (PMO) has been set-up to provide a comprehensive set of programme support activities to support the successful delivery of the Programme. The PMO has five main roles:
-
PPM Governance and Controls: Developing and maintaining a consistent framework of effective PPM governance, standards, controls and processes with supporting guidance, templates, and training.
-
Capability Development: Supporting Programme Director, Delivery Team and Workstream Leads with the development of wider programme delivery capabilities (investment justifications, planning and resourcing, stakeholder management).
-
PPM Delivery Support: Co-ordinating day-to-day project and project governance and delivery by acting as Board secretariat and supporting the operation of key controls for planning, reporting and monitoring, risk and issues, benefits, change etc.
-
Information and Systems: Maintaining a central information repository (a single version of the truth) to support decision-making, delivery and assurance and implementing digital tools to support project management, collaboration, task automation, and data visualisation.
The purpose of the StF PMO Office Manager role is to support the StF Programme Director, the StF Senior Leadership Team, Head of PMO, and the wider Programme Team in relation to the effective delivery of a range of relevant business management, administrative, governance and office management activities.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
-
To co-ordinate and support the efficient scheduling and operation of a wide range of key governance, project delivery, management team meetings and workshops, including:
-
Scheduling and sequencing meeting dates/times for optimal attendance working with Exec PAs and the Corporate Affairs Team, PMO Officer, Head of PMO, and Programme Director;
-
To implement and operate a range of office management systems on behalf of the Programme Team relating to IT, H&S, finance (e.g. invoicing), procurement, and the management of desk and car parking availability in office accommodation.
-
To oversee the effective administration of, and access to, the StF Teams site in collaboration the wider Programme Team, ensuring that there is effective document management and information governance.
-
To co-ordinate and support the recruitment, onboarding and induction of new staff, working closely with IT, HR and Estates to ensure staff are provided with the necessary resources to do their jobs.
Person Specification
Qualifications
Essential
- Educated to GCSE standard.
- A higher qualification Business Administration qualification (NVQ Level 5/6) or several years' experience of working in a business support role
- Evidence of recent and on-going learning and development.
Desirable
- Business Management Qualification
Skills and Knowledge
Essential
- Excellent communication and interpersonal skills, including written, verbal, listening and presentational.
- Strong IT skills, including good working knowledge of Microsoft Office 365 (Outlook, Teams, Word, Excel and PowerPoint) and Adobe Acrobat
- Understanding of the importance of Information Governance and confidentiality.
- Able to assimilate complex data and deliver clear and concise summaries.
- Ability to collate and quality assure reports submitted for governance bodies and senior management meetings
Desirable
- Understanding of strategic issues currently shaping the NHS
Experience
Essential
- Significant experience of office administration and management, including diary management, scheduling meetings and room bookings.
- Experience of working in a programme management environment
- Significant experience of supporting and servicing programme governance and senior management meetings, including preparing agendas and taking formal minutes, notes and actions
- Significant experience of using and managing MS Teams/Sharepoint sites.
- Experience of planning and organising events and workshops
- Significant experience of providing high level support to teams including senior leaders
Desirable
- Previous NHS experience
- Experience of preparing reports
Person Specification
Qualifications
Essential
- Educated to GCSE standard.
- A higher qualification Business Administration qualification (NVQ Level 5/6) or several years' experience of working in a business support role
- Evidence of recent and on-going learning and development.
Desirable
- Business Management Qualification
Skills and Knowledge
Essential
- Excellent communication and interpersonal skills, including written, verbal, listening and presentational.
- Strong IT skills, including good working knowledge of Microsoft Office 365 (Outlook, Teams, Word, Excel and PowerPoint) and Adobe Acrobat
- Understanding of the importance of Information Governance and confidentiality.
- Able to assimilate complex data and deliver clear and concise summaries.
- Ability to collate and quality assure reports submitted for governance bodies and senior management meetings
Desirable
- Understanding of strategic issues currently shaping the NHS
Experience
Essential
- Significant experience of office administration and management, including diary management, scheduling meetings and room bookings.
- Experience of working in a programme management environment
- Significant experience of supporting and servicing programme governance and senior management meetings, including preparing agendas and taking formal minutes, notes and actions
- Significant experience of using and managing MS Teams/Sharepoint sites.
- Experience of planning and organising events and workshops
- Significant experience of providing high level support to teams including senior leaders
Desirable
- Previous NHS experience
- Experience of preparing reports
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
