Elective Admissions Administrator (Band 3)

Airedale NHS Foundation Trust

The closing date is 08 May 2025

Job summary

To assist the Elective Admissions Manager in administering Elective Waiting Lists in conjunction with all Clinicians and Managers. To co-ordinate Inpatient waiting lists in an efficient and effective manner, ensuring that patient's waiting list information is properly and accurately maintained and that patients on the lists are allocated admission dates within the Trust's waiting time standards, and in line with the Trusts Elective Access Policy.

This position is not currently eligible for a certificate of sponsorship in line with Home Office guidance as it does not appear on the skilled worker visa occupation list.

If you currently hold a different type of visa allowing you to work in the UK we would welcome an application from you. If your visa expires or there is a change in status during your employment, the Trust will be required to review your employment which may result in the termination of your employment to comply with the relevant immigration legislation

In pursuing these duties the post holder will ensure compliance with the NHS Constitution (details of which can be found at the following websites www.nhsemployers.org or www.dh.gov.uk/nhsconstitution)

Main duties of the job

MAINTENANCE OF WAITING LISTS

Responsible for ensuring appropriate booking processes are utilised to facilitate the admission of patients

Responsible for maintaining the Patient Administration System and maintaining the computerised waiting list by adding, removing and suspending patients

Where required, validate waiting lists as requested

Ensure that waiting lists are managed in line with Trust and National targets

ALLOCATING ADMISSION DATES

Analysis of Patient Tracking List (PLT) and PAS generate waiting lists to identify patients and liaise closely with clinicians to allocate 'to come in (TCI) date' for patients

When assigning TCI dates, proactively work to ensure maximum utilisation of sessions

To be responsible for the production of theatre & endoscopy lists ensuring all relevant information is recorded and documented accurately

ARRANGING FOR PATIENTS TO COME IN FOR SURGERY / PROCEDURES

Contact patients to offer TCI dates and ensure relevant documentation is forwarded to patients in line with the booking guidelines for fast track/ urgent or routine cases

About us

We are delighted to offer a wide range of benefits to employees including:

Cycle to Work
Travel Scheme
Childcare Vouchers with Salary Sacrifice
Onsite Nursery
Buying and Selling Annual Leave
Car Leasing
Employee Assistance Programme
Employee Health and Wellbeing
Extensive Reward Scheme
Counselling Service
Financial packages including Vivup and Wagestream
Staff Networks, Enable, Rainbow, Gender, Race Equality Ecoaware & Admin Network.

Our values:

We understand that it's down to the hard work, effort and dedication of our staff that makes a difference for our patients. Our people really do make our Airedale experience - we take pride in fostering a friendly, effective and caring work environment. Our values are part of our DNA, which are:

Committed to Quality of Care
Compassion
Working together for patients
Improving Lives
Everyone Counts
Respect and Dignity

Got questions before you apply, please contact the recruiting manager to find out more.

Date posted

24 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

423-7041494

Job locations

Airedale NHS Foundation Trust

Skipton Road

Steeton

BD20 6TD

Job description

Job responsibilities

OTHER

Contribute to the effective and efficient running of the department by:

Assisting administrative colleagues as and when possible.
Performing tasks specific to the area
Working on own initiative and planning and prioritising own workload.

Provide other administrative services such as; filing, photocopying, typing, sending/ opening mail

Demonstrating duties to new starters from time to time when needed

Undertake any other duties as directed by the Elective Admissions Manager or Supervisor for the successful performance of the role.

Attending individual Staff Development Reviews in which training and development needs will be identified and planned, also to ensure you attend Mandatory training as directed by the Elective Admissions Office Manager.

Job description

Job responsibilities

OTHER

Contribute to the effective and efficient running of the department by:

Assisting administrative colleagues as and when possible.
Performing tasks specific to the area
Working on own initiative and planning and prioritising own workload.

Provide other administrative services such as; filing, photocopying, typing, sending/ opening mail

Demonstrating duties to new starters from time to time when needed

Undertake any other duties as directed by the Elective Admissions Manager or Supervisor for the successful performance of the role.

Person Specification

Qualifications

Essential

GCSE (or equivalent) in Maths / English
OCR 2 word / text processing or equivalent experience
NVQ level 2 in Business administration

Desirable

NVQ level 3 in Business Administration or equivalent
OCR 3 word / text processing or equivalent experience

Experience

Essential

Experience of working in an office environment
Dealing with the general public

Desirable

NHS / Health care background
Use of health systems (SystmOne)

Skills

Essential

Good written, verbal and interpersonal skils
Competent in Microsoft Office Software

Knowledge

Essential

NHS organisations & working practices
Basic understanding of Caldicott & Data Protection principles and Confidentiality
Awareness of national waiting list targets/ initiatives and Trust policies on waiting list management

Person Specification

Qualifications

Essential

GCSE (or equivalent) in Maths / English
OCR 2 word / text processing or equivalent experience
NVQ level 2 in Business administration

Desirable

NVQ level 3 in Business Administration or equivalent
OCR 3 word / text processing or equivalent experience

Experience

Essential

Experience of working in an office environment
Dealing with the general public

Desirable

NHS / Health care background
Use of health systems (SystmOne)

Skills

Essential

Good written, verbal and interpersonal skils
Competent in Microsoft Office Software

Knowledge

Essential

NHS organisations & working practices
Basic understanding of Caldicott & Data Protection principles and Confidentiality
Awareness of national waiting list targets/ initiatives and Trust policies on waiting list management

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.