Job summary
We are looking for a Medical Rota Co-ordinator to join our team at Airedale General Hospital to support the Medical rotas within ED providing support to the central medical rota team as and when required. This will be a 3 month secondment/fixed term contract and the post holder will be located between ED and the central rota team under a temporary arrangement to ensure the post holder is provided with sufficient training and support to undertake the role.
The post holder will assist in the management of Medical Rota's and Rosters for ED to ensure safe and effective rota planning within the framework of the European Working Time Directive (EWTD) and sourcing appropriate cover either through bank or agency as required.
The post holder will support, roster creation, roster administration, roster analysis/ approval, time and attendance, management dashboards, bank module and validating rosters for payroll acting as a first point of contact for clinical/operational teams.
Main duties of the job
The key responsibilities of this role will include carrying out any tasks relating to the resourcing of Medical Staff for a designated specialty, ensuring an efficient process is followed to run an effective Medical Service 24/7, and minimise spend on locums whilst ensuring safe staffing..
The post holder will provide an efficient and high quality rostering data administration service supporting the use and maintenance of electronic rostering throughout the trust including integration with the temporary staffing system.
To deliver staff training and act as first level contact for enquiries from end-users.
About us
We want to attract staff who embrace our 'Right Care' behaviours of compassion, a commitment to quality of care and working together for patients - we want to ensure these part of our DNA.
We are always looking for enterprising and innovative approaches to the way we provide our services. We are a national centre for telemedicine and introduced telehealth to the UK offender healthcare sector and also provide the service to patients in their care homes. Community matters to us and we are supported by 400 dedicated volunteers and have strong links with Bradford University, Craven College and Leeds City College to ensure we inspire the workforce of the future.
Job description
Job responsibilities
For full details of this job vacancy, please see attached full job description and person specification.
Job description
Job responsibilities
For full details of this job vacancy, please see attached full job description and person specification.
Person Specification
Qualifications and experience
Essential
- oDegree level education (IT, analytics, HR or equivalent experience)
- oExperience of managing rota's
- oExperience of implementing eRostering, or working with eRostering platforms providing an e-rostering service.
- oRoster building experience
Desirable
- oExperience of working in different parts of the healthcare system
- oTraining qualification/ experience
- oExperience of other workforce systems such as ESR and payroll.
- oKnowledge of WTD
- oChange management training/ experience
Skills & Attributes
Essential
- oExcellent interpersonal and communication skills
- oAbility to learn new software systems
- oAbility to support all levels of staff before, during and after an IT implementation
- oAbility to investigate, analyse and diagnose complex information and information system issues
- oAbility to work to project timescales
- oWork to a high standard of data quality
- oWork with low levels of supervision and high levels of initiative
- oAbility to interpret complex information
- oConversant in IT software systems e.g. Microsoft Office including excel, word, and PowerPoint.
- oSystem configuration
Desirable
- oExperience of medical rota co-ordination
- oExperience of working with clinical staff /doctors
- oProven use of databases for data collation, retention and extraction
- oGood understanding of NHS information requirements
- oFamiliarity with hospital systems and data collection processes
Person Specification
Qualifications and experience
Essential
- oDegree level education (IT, analytics, HR or equivalent experience)
- oExperience of managing rota's
- oExperience of implementing eRostering, or working with eRostering platforms providing an e-rostering service.
- oRoster building experience
Desirable
- oExperience of working in different parts of the healthcare system
- oTraining qualification/ experience
- oExperience of other workforce systems such as ESR and payroll.
- oKnowledge of WTD
- oChange management training/ experience
Skills & Attributes
Essential
- oExcellent interpersonal and communication skills
- oAbility to learn new software systems
- oAbility to support all levels of staff before, during and after an IT implementation
- oAbility to investigate, analyse and diagnose complex information and information system issues
- oAbility to work to project timescales
- oWork to a high standard of data quality
- oWork with low levels of supervision and high levels of initiative
- oAbility to interpret complex information
- oConversant in IT software systems e.g. Microsoft Office including excel, word, and PowerPoint.
- oSystem configuration
Desirable
- oExperience of medical rota co-ordination
- oExperience of working with clinical staff /doctors
- oProven use of databases for data collation, retention and extraction
- oGood understanding of NHS information requirements
- oFamiliarity with hospital systems and data collection processes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
